Audit Preparation - Cash Flow Statement - Basic
Download and customize a free Audit Preparation Cash Flow Statement Basic Excel template. Perfect for business, legal, and personal use. Editable and ready to boost your productivity.
| Category | Period 1 (e.g., Q1) | Period 2 (e.g., Q2) | Period 3 (e.g., Q3) | Period 4 (e.g., Q4) |
|---|---|---|---|---|
| $ 12,345.67 | ||||
| Net Cash from Operating Activities | <$25,678.91 $ 25,678.91$ 25,678.91 | |||
| ($23,456.78) | ||||
| Net Cash from Investing Activities |
($15,000.0 0 )
($38,462.34)
< thd > ($69,135.69)
|
|||
| $15,678.91 | ||||
| Net Increase in Cash |
$ 10,678.91
($24,562.34)
< thd > ($15,789.07)
|
|||
| $ 31,795.48 | ||||
| Ending Cash Balance $ 56,357.82 | $ 31,795.48 |
Excel Template for Audit Preparation: Basic Cash Flow Statement (Version 1.0)
This comprehensive basic Excel template is specifically designed to support the Audit Preparation process by providing a structured, accurate, and easily auditable format for generating a Cash Flow Statement. Tailored for small to medium-sized organizations and accounting professionals preparing financial statements, this template simplifies data input while maintaining compliance with fundamental accounting standards such as IFRS or US GAAP (in simplified form). The simplicity of the layout ensures clarity and reduces errors during audit cycles.
Sheet Names
The template includes three primary worksheets:- 1. Cash Flow Statement (Basic): This is the main output sheet where the cash flow statement is displayed, categorized into operating, investing, and financing activities.
- 2. Data Input: A dedicated data entry sheet where users input raw financial figures extracted from accounting software or trial balances. All formulas in Sheet 1 pull data from this source.
- 3. Instructions & Audit Checklist: Contains user guidance, audit readiness prompts, and a checklist to ensure completeness of documentation prior to an external audit.
Table Structures and Data Layout
The primary structure is a three-part cash flow statement in Sheet 1: Cash Flow Statement (Basic), with the following table layout:| Category | Period Ending [Date] | |
|---|---|---|
| Amount (USD) | Previous Period (USD) | |
| Operating Activities | ||
| Net Income | =Data!B2 | =Data!C2 |
| Depreciation & Amortization | =Data!B3 | =Data!C3 |
| Loss on Sale of Assets | =Data!B4 | =Data!C4 |
| Gain on Sale of Assets (Reverse) | =-Data!B5 | =-Data!C5 |
| Increase in Accounts Receivable | =Data!B6 | =Data!C6 |
| Decrease in Accounts Receivable (Add Back) | =-Data!B7 | =-Data!C7 |
| Increase in Inventory | =Data!B8 | =Data!C8 |
| Decrease in Inventory (Add Back) | =-Data!B9 | =-Data!C9 |
| Increase in Accounts Payable | =Data!B10 | =Data!C10 |
| Decrease in Accounts Payable (Deduct) | =-Data!B11 | =-Data!C11 |
| Net Cash from Operating Activities | =SUM(B2:B20) | =SUM(C2:C20) |
| Investing Activities | ||
| Purchase of PPE | =Data!B12 | =Data!C12 |
| Proceeds from Sale of PPE | =Data!B13 | =Data!C13 |
| Net Cash from Investing Activities | =SUM(B24:B25) | =SUM(C24:C25) |
| Financing Activities | ||
| Proceeds from Loan | =Data!B14 | =Data!C14 |
| Repayment of Loan | =Data!B15 | =Data!C15 |
| Dividends Paid (if applicable) | =Data!B16 | =Data!C16 |
| Net Cash from Financing Activities | =SUM(B28:B30) | =SUM(C28:C30) |
| Total Net Increase (Decrease) in Cash | ||
| Net Increase (Decrease) in Cash | =B22+B26+B31 | =C22+C26+C31 |
| Opening Cash Balance (Prior Period) | =Data!B17 | =Data!C17 |
| Closing Cash Balance | =B32+B34 | =C32+C34 |
Columns and Data Types (Data Input Sheet)
In the Data Input sheet, each column contains clearly labeled data fields with appropriate data types:| Column Label | Data Type | Description |
|---|---|---|
| Net Income (Period) | Number (USD) | Reported net income from the income statement. |
| Depreciation & Amortization | <Number (USD) | Cumulative non-cash expense for fixed assets and intangible assets. |
| Loss on Sale of Assets | Number (USD) | Negative gain from disposal of long-term assets. |
| Gain on Sale of Assets | Number (USD) | Gross proceeds exceeding book value; used to reverse in cash flow. |
| Change in Accounts Receivable | Number (USD) | Difference between current and prior period AR balances. |
| Change in Inventory | <Number (USD) | Increase or decrease in inventory levels. |
| Change in Accounts Payable | Number (USD) | Difference between current and prior AP balances. |
| Purchase of PPE | Number (USD) | Cash outflow for new fixed assets. |
| Proceeds from Sale of PPE | Number (USD) | Cash inflow from selling fixed assets. |
| Proceeds from Loan | Number (USD) | New borrowings during the period. |
| Repayment of Loan | Number (USD) | Cash paid to reduce debt. |
| Dividends Paid | Number (USD) | Distributions to shareholders. |
| Opening Cash Balance | Number (USD) | Cash balance at beginning of the period. |
Formulas Required
All formulas are built in a structured and auditable way: - All figures on the main statement pull from named cells or ranges on the Data Input sheet using absolute references (e.g., =Data!B3). - Formulas use standard Excel functions: SUM, IF, ABS. - Conditional checks validate data integrity: - `=IF(AND(B2<0,C2<0),"Review: Negative Net Income","OK")` - `=IF(OR(B12>0,B13>0),"Verify PPE Activity", "Clear")`Conditional Formatting
- **Negative values in cash inflows**: Red text and background for negative cash inflows (e.g., dividends paid). - **Large changes (>15% change in working capital)**: Highlight yellow cells with custom formula: `=ABS((B6-C6)/C6)>0.15` - **Zero or missing data warnings**: Orange font if cell is blank or zero, when value should be non-zero.Instructions for the User
1. Open the template and enable macros (if required). 2. Go to Data Input sheet and enter values from your trial balance. 3. Use formulas to cross-check with general ledger accounts. 4. Review Instructions & Audit Checklist for pre-audit items: - Ensure all depreciation is recorded. - Confirm no intercompany transactions are double-counted. - Verify opening/closing cash balances match the general ledger.Example Rows (Sample Data)
| Description | Current Period (USD) | Prior Period (USD) | |------------------------------------|------------------------|----------------------| | Net Income | 150,000 | 135,000 | | Depreciation & Amortization | 45,000 | 42,500 | | Loss on Sale of Equipment | 8,256 | - | | Increase in Accounts Receivable | (12,378) | (9,143) | | Purchase of PPE | (60,000) | (45,000) | | Proceeds from Loan | 25,000 | - | | Dividends Paid | (32,475) | (31,218) |Recommended Charts & Dashboards
- **Cash Flow Trend Chart**: Line chart showing net cash from operating/financing/investing activities over 6–12 months. - **Pie Chart**: Breakdown of total cash inflows and outflows by category for the period. - **Dashboard Summary (in Instructions Sheet)**: - Visual indicators for “Audit Ready” status. - Key ratios: Cash Flow to Net Income, Operating Cash Flow Margin. This basic yet robust Excel template supports Audit Preparation by ensuring transparency, consistency, and traceability in the Cash Flow Statement, making it ideal for auditors and finance teams alike.⬇️ Download as Excel✏️ Edit online as ExcelCreate your own Excel template with our GoGPT AI prompt:
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