Inventory Control - Project Plan Dashboard

Excel Template for Inventory Control Project Plan with Dashboard View

This comprehensive Excel template is specifically designed to merge the functional requirements of Inventory Control, structured project management through a Project Plan, and real-time performance monitoring via a Dashboard View. Tailored for operations managers, supply chain coordinators, warehouse supervisors, and project leads in logistics or manufacturing environments, this template enables seamless tracking of inventory levels alongside project milestones related to inventory optimization initiatives.

Overview of the Template

The template consists of five core worksheets that work together to provide an integrated solution for managing both ongoing inventory operations and specific improvement projects. It leverages dynamic formulas, conditional formatting, and interactive charts to deliver a powerful dashboard experience. Users can monitor project progress while simultaneously assessing inventory health across departments, suppliers, or warehouse locations.

Sheet Names & Their Functions

1. Dashboard Summary: The central hub with KPIs, progress trackers, and visual dashboards.
2. Inventory Master List: A full inventory database including item details, stock levels, reorder points, and supplier info.
3. Project Plan (Milestones & Tasks): A traditional Gantt-style project plan with task dependencies and deadlines.
4. Inventory Movement Log: Real-time tracking of inventory inflows (receiving) and outflows (sales, production use).
5. Data Validation & Reference Tables: Contains drop-down lists, lookup tables, and configuration settings.

Table Structures and Columns with Data Types

1. Inventory Master List (Sheet: Inventory Master List)

• Item ID (Text/Number): Unique identifier for each inventory item.
• Item Name (Text): Descriptive name of the product or material.
• Category (Dropdown - e.g., Raw Material, Finished Goods, Packaging): For segmentation and filtering.
• Unit of Measure (Dropdown: pcs, kg, liters, etc.)
• Current Stock Level (Number): Real-time count in physical units.
• Reorder Point (Number): Minimum threshold triggering restocking alerts.
• Lead Time (Days - Number): Average time to receive new stock after order.
• Last Ordered Date (Date)
• Supplier Name (Text or Dropdown)
• Status (Dropdown: In Stock, Low Stock, Out of Stock, Obsolete): Automatically updated via formula.

2. Project Plan (Sheet: Project Plan)

• Task ID (Text/Number): Unique identifier for each project task.
• Task Description (Text): Clear description of the action item.
• Owner (Dropdown - names from staff list)
• Start Date (Date)

Note: This sheet uses a Gantt-style layout where each task is represented by a row with a horizontal bar chart.

3. Inventory Movement Log (Sheet: Inventory Movement Log)

• Movement ID (Text/Number)
• Date (Date)
• Item ID (Link to Master List): Auto-completes from the master list.
• Type of Movement (Dropdown: Receive, Issue, Transfer, Adjustment, Obsolete)
• Quantity (Number)
• From Location (Text or Dropdown)
• To Location (Text or Dropdown)
• Reference # (Optional Text - e.g., PO# or Work Order#)

Key Formulas Used in the Template

• Status Column in Inventory Master List:

  =IF(CurrentStock <= ReorderPoint, "Low Stock", IF(CurrentStock = 0, "Out of Stock", "In Stock"))

• Update Current Stock in Master List:

  =SUMIFS('Inventory Movement Log'!$E:$E,'Inventory Movement Log'!$C:$C,[@[Item ID]],'Inventory Movement Log'!$D:$D,"Receive") - SUMIFS('Inventory Movement Log'!$E:$E,'Inventory Movement Log'!$C:$C,[@[Item ID]],'Inventory Movement Log'!$D:$D,"Issue")

  This dynamically recalculates stock based on all recorded movements.
• Project Completion %:

  =COUNTIFS([Status],"Complete") / COUNTA([Task ID])

  Calculates overall project progress.
• Days Until Deadline (in Project Plan):

  =IF([@Deadline]>TODAY(), [@Deadline]-TODAY(), "Overdue")

  Provides real-time timeline alerts.

Conditional Formatting Rules

• Inventory Status: Red fill for “Out of Stock”, yellow for “Low Stock”, green for “In Stock”.
• Project Deadlines: Orange text and bold if less than 3 days remaining; red if overdue.
• Gantt Chart Bars: Color-coded by task owner or project phase (e.g., Planning: blue, Execution: green, Review: yellow).
• Dashboards: KPI indicators use traffic light formatting (green/yellow/red) based on thresholds.

User Instructions

1. Initial Setup: Populate the Data Validation & Reference Tables sheet with your supplier list, categories, and team members.
2. Add Inventory Items: Use the Inventory Master List. Fill in all fields including Reorder Points and Lead Times.
3. Log Movements: Whenever inventory is received or issued, enter a new row in the Inventory Movement Log.
4. Create Project Tasks: In the Project Plan, add tasks with owners, start/end dates, and statuses.
5. Monitor Dashboard: The Dashboard Summary. Use filters to view data by category, location, or owner. Update project status regularly.
6. Generate Reports: Click the “Refresh All” button (available in the ribbon) to recalculate formulas and update charts.

Example Rows (Sample Data)

Recommended Charts & Dashboards

• In Stock vs. Low Stock vs. Out of Stock Pie Chart: Visualize inventory health by status.
• Trend Line Graph (Monthly Inventory Movement): Track stock changes over time to predict demand patterns.
• Gantt Chart (Project Plan Sheet): Display task timelines and dependencies visually.
• Top 5 Items by Low Stock: Horizontal bar chart highlighting priority restocking items.
• KPI Dashboard: Include widgets for:
  • Total Items in Inventory
  • Number of Items Below Reorder Point
  • Project Completion Rate (%)
  • Average Lead Time (Days)

This Excel template seamlessly integrates inventory control with project planning and real-time dashboard visualization, making it an essential tool for modern operations teams striving for efficiency, transparency, and proactive decision-making.