Sheet Names and Structure

• Main Inventory Planning Sheet: Central hub for all inventory-related data including item details, planned vs actual usage, reorder points, and supplier information.
• Procurement Schedule: Tracks purchase order timelines, lead times, delivery dates, and status of procurement activities.
• Stock Movement Log: A historical record of all inventory inflows (receipts) and outflows (usage/production).
• Dashboard & KPI Summary: Visual representation of key metrics such as inventory turnover, stockout rate, carrying cost, and project status.
• Supplier Performance Tracker: Monitors delivery reliability, quality issues, and on-time delivery percentages by supplier.

Table Structures and Columns

Main Inventory Planning Sheet

Procurement Schedule Sheet

Stock Movement Log

Dashboards & KPIs Sheet

• Total Project Inventory Value: SUM of (Planned Quantity × Budgeted Cost per Unit) across all items.
• Inventory Turnover Ratio: Total Units Used / Average Inventory Level (calculated from movement log).
• Stockout Rate: Count of days where stock level fell below ROP, divided by total project days.
• Cycle Time Variance: Actual vs. Expected Delivery Days for POs.

Formulas Required

• =IF(Current_Stock < Reorder_Point, "Low Stock", IF(Current_Stock > (Planned_Qty * 1.3), "Overstocked", "On Track")) – Status auto-update.
• =TODAY() + Lead_Time_Days – Auto-calculate Next Order Date.
• =SUMIFS(Stock_Movement_Log[Quantity], Stock_Movement_Log[Item_ID], Main_Sheet[@Item_ID], Stock_Movement_Log[Type], "Issue") – Total issued quantity per item.
• =IFERROR(VLOOKUP(Item_ID, Supplier_Tracker, 3, FALSE), "Not Assigned") – Pull supplier name from lookup table.
• =COUNTIFS(Procurement_Schedule[Status], "Delivered", Procurement_Schedule[Expected_Delivery_Date], ">="&TODAY(), Procurement_Schedule[Actual_Delivery_Date], ">"&Expected_Delivery_Date) – Count late deliveries.

Conditional Formatting

• Status Column: Red for "Low Stock", Yellow for "Overstocked", Green for "On Track".
• Next Order Date: Orange highlight if within 3 days; red if past due.
• Current Stock Level: Red font when below Reorder Point.
• Dashboards: Color scales for KPIs (green to red) based on performance thresholds.

User Instructions

1. Open the template and save as a new file with your project name (e.g., "Project_Titan_InventoryPlan.xlsx").
2. Enter all required items in the Main Inventory Planning Sheet.
3. Update quantities and cost per unit as procurement budgets evolve.
4. Use the Procurement Schedule to record PO issuance dates and expected delivery timelines.
5. Add daily entries to the Stock Movement Log upon receipt or usage of materials.
6. Review Dashboard weekly for alerts on stockouts, delays, or overspending.
7. Update Supplier Performance Tracker after each delivery (on-time rate).

Note: The template is dynamic. Changes in one sheet (e.g., a new receipt) automatically update totals and KPIs on the Dashboard.

Example Rows

Note: "Low Stock" is highlighted due to current stock (180) being below reorder point (200).

Recommended Charts & Dashboards

• Inventory Level Trend Line Chart: Plots current stock levels over time (from Stock Movement Log) with threshold lines at ROP.
• Pie Chart: Inventory Value by Category: Shows cost distribution across Raw Materials, Components, and Consumables.
• Gantt-style Procurement Timeline: Visual timeline of PO issuance vs. expected delivery dates (using conditional formatting or stacked bars).
• KPI Gauge Charts: For Inventory Turnover Ratio and Stockout Rate with performance thresholds.

This Project Template, built specifically for Inventory Control, provides a structured, scalable, and forward-thinking approach to managing material resources—ensuring project continuity through intelligent planning in the Planning View.