Inventory Control - Project Tracker - Basic

Download and customize a free Inventory Control Project Tracker Basic Excel template. Perfect for business, legal, and personal use. Editable and ready to boost your productivity.

Project ID	Project Name	Item Description	Category	Quantity On Hand	Reorder Level	Last Updated
PJ001	Office Supplies Refresh	Standard Pens (Blue)	Stationery	250	50	2024-11-15
PJ002	Laptop Procurement 2024	Business Laptop Model X1	Electronics	35	10	2024-11-14
PJ003	Printer Maintenance Kit	Toner Cartridge 550XL	Office Equipment	67	20	2024-11-13
PJ004	Retail Packaging Upgrade	Creative Box Set - Small (50 Units)	Packaging	120	30	2024-11-12
PJ005	Warehouse Reorganization	Racking System - Heavy Duty	Furniture & Storage	8	3	2024-11-11

Note: This template is designed for basic inventory control and project tracking. Update quantities and reorder levels regularly to maintain accurate stock records.

Last updated on: November 15, 2024

Basic Inventory Control Project Tracker Excel Template

This Basic Excel template is specifically designed for Inventory Control within the context of a Project Tracker. It provides a streamlined, easy-to-use solution for monitoring inventory levels, tracking project progress, and ensuring materials are available when needed. Ideal for small to mid-sized teams managing multiple projects with variable inventory requirements, this template combines essential project tracking features with fundamental inventory control functionality—all in a clean, intuitive layout.

Sheet Names

1. Inventory Overview: Central dashboard showing key metrics like total stock, low-stock items, and projects using inventory.
2. Project Tracker: The main workspace for managing project details, milestones, and associated inventory usage.
3. Inventory Ledger: A detailed log of all incoming and outgoing inventory transactions with timestamps.
4. Stock Alerts: A filtered view highlighting items below reorder thresholds for immediate action.
5. Project Summary Dashboard: Visual representation of project statuses, inventory consumption trends, and utilization rates.

Table Structures and Columns (with Data Types)

Sheet 1: Inventory Overview

This sheet serves as the home dashboard with key performance indicators.

Column A: Metric Type	Data Type
Total Active Projects	Number (Formula-based)
Total Inventory Items	Number (Count of unique items)
Items Below Reorder Level	Number (Filtered count from Inventory Ledger)
Average Stock Level	Decimal (Average of current stock)
Total Project-Related Items Used (Last 30 Days)	Number

Sheet 2: Project Tracker

A comprehensive table to monitor individual projects and their inventory dependencies.

Column A: Project ID	Data Type: Text (Auto-generated)
Project Name	Text (String)
Status	List (Options: Not Started, In Progress, On Hold, Completed, Cancelled)
Start Date	Date (mm/dd/yyyy)
End Date	Date (mm/dd/yyyy)
Planned Duration (Days)	Number
Current Progress (%)	Number (0-100)
Total Inventory Used	Number (Sum of item quantities used in this project)
Last Updated By	Text (User input or auto-fill via name field)

Sheet 3: Inventory Ledger

A detailed transaction log to maintain full traceability of inventory.

Column A: Transaction ID	Data Type: Text (Auto-generated with format INV-001, INV-002...)
Date	Date (mm/dd/yyyy)
Item Name	Text (Matching Inventory List)
Type of Transaction	List: "Received", "Used", "Returned", "Disposed"
Quantity	Number (Positive for received, negative for used)
Project ID (if applicable)	Text (Link to Project Tracker sheet)
Batch/Serial Number	Text (Optional)
Notes	Multiline Text

Sheet 4: Stock Alerts

A dynamic list that filters items below their reorder threshold.

Column A: Item Name	Data Type: Text (from Inventory Ledger or Master List)
Current Stock Level	Number
Reorder Threshold	Number (Set by user)
Status	Status indicator: "Low Stock", "OK", "Critical"
Last Updated Date	Date (mm/dd/yyyy)

Formulas Required

Project ID Auto-Generation (Sheet 2): Use =TEXT(TODAY(),"yyyymmdd")&"-"&COUNTA(A:A)+1 to generate unique IDs.
Status Indicator (Sheet 4): =IF(B2


    Total Inventory Used (Sheet 2): Use =SUMIF(Inventory_Ledger[Project ID], A2, Inventory_Ledger[Quantity])
    Progress Calculation: =MIN(100, (DAYS(TODAY(), B2)/C2)*100)
    Total Active Projects: =COUNTIF(Project_Tracker[Status], "<>Completed")



Conditional Formatting

    Status Column (Project Tracker): Color coding: Red for "Cancelled", Yellow for "On Hold", Green for "Completed", Blue for "In Progress".
    Current Progress (%): Gradient fill from red (0%) to green (100%).
    Stock Alerts: Highlight rows where status is "Low Stock" in orange; "Critical" in red.
    Income/Outflow Quantities: Green for positive values (received), red for negative values (used).


User Instructions

    Open the template and save it with a meaningful name, such as "Project_Inventory_Tracker_Q3_2024.xlsx".
    Use the "Project Tracker" sheet to input new projects. Fill in all mandatory fields (Name, Start Date, End Date).
    When inventory is received or used for a project, record it in the "Inventory Ledger" with correct date, item name, quantity, and associated Project ID.
    The "Inventory Overview" and "Stock Alerts" sheets will update dynamically based on ledger entries.
    Set reorder thresholds in the Stock Alerts sheet based on your procurement cycle or safety stock policy.
    Update project progress regularly to maintain accurate tracking and forecasting.


Example Rows

Sheet 2: Project Tracker (Example)

    Project ID Project Name Status Start Date End Date Total Inventory Used (Units)
    
        20240415-101
        New Warehouse Setup - Phase 1
        In Progress
        03/28/2024
        05/31/2024
        1,457
    
    Notes: Project uses 7 different items including shelving units and safety gear.


Sheet 3: Inventory Ledger (Example)

    Transaction ID Date Item Name Type of Transaction Quantity (Units)
    
        INV-045678
        04/14/2024
        Bolt Set - M8x30mm
        Used
        -15
    
    Project ID: 20240415-101 | Notes: Installed in warehouse racks.


Recommended Charts & Dashboards

    Inventory Usage Over Time (Line Chart): Plot total quantity used per day or week from the Inventory Ledger.
    Status Distribution Pie Chart: Show percentage of projects in each status category from Project Tracker.
    Stock Level Comparison Bar Chart: Compare current stock levels against reorder thresholds across key items.
    Project Progress Heatmap (Conditional Formatting on Timeline): Visualize project timelines with color intensity based on progress percentage.


This Basic Excel template for Inventory Control Project Tracker is fully compatible with all major versions of Microsoft Excel and requires no advanced macros. It strikes the perfect balance between functionality and simplicity, making it ideal for teams that need reliable inventory tracking without complex software overhead.

Project ID	Project Name	Status	Start Date	End Date	Total Inventory Used (Units)
20240415-101	New Warehouse Setup - Phase 1	In Progress	03/28/2024	05/31/2024	1,457
Notes: Project uses 7 different items including shelving units and safety gear.

Transaction ID	Date	Item Name	Type of Transaction	Quantity (Units)
INV-045678	04/14/2024	Bolt Set - M8x30mm	Used	-15
Project ID: 20240415-101 \| Notes: Installed in warehouse racks.

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