Inventory Control - Project Tracker - Planning View
Download and customize a free Inventory Control Project Tracker Planning View Excel template. Perfect for business, legal, and personal use. Editable and ready to boost your productivity.
| Project ID | Project Name | Start Date | End Date | Status | Budget (USD) | Inventory Items Count |
|---|---|---|---|---|---|---|
| PJ001 | Warehouse Expansion Project | 2024-01-15 | 2024-06-30 | In Progress | $750,000.00 | 894 |
| Subtasks: | ||||||
| Site Preparation | 2024-01-15 | 2024-02-15 | Completed | $75,000.00 | 38 | |
| Structural Construction | 2024-02-16 | 2024-04-30 | In Progress | $350,000.00 | 489 | |
| Inventory System Integration | 2024-05-15 | 2024-06-30 | Planned | $175,000.00 | 367 | |
| PJ002 | Automated Storage Upgrade | 2024-03-01 | 2024-11-30 | In Progress | $985,000.00 | 765 |
| Equipment Procurement | 2024-03-15 | 2024-05-15 | In Progress | $398,750.00 | 347 | |
| Racking System Installation | 2024-06-15 | 2024-08-31 | Planned | $475,000.00 | 389 | |
| PJ003 | Inventory Audit Initiative | 2024-05-15 | 2024-07-15 | In Progress | $68,300.00 | 987 |
| Data Collection & Verification | 2024-05-15 | 2024-06-30 | In Progress | $39,800.00 | 987 | |
| Total: | $1,803,300.00 | 2,646 | ||||
Excel Template for Inventory Control Project Tracker (Planning View)
This comprehensive Excel template is specifically designed for organizations seeking to implement a robust Inventory Control system within the framework of a Project Tracker. The unique Planning View style offers a forward-looking, strategic perspective that enables teams to anticipate inventory needs across multiple projects, ensuring optimal stock levels while minimizing overstock and stockouts. This template integrates project management principles with inventory control best practices to create a unified planning system.
Sheet Names and Structure
The template consists of four core worksheets:- Planning Overview (Main Dashboard): A high-level summary dashboard displaying key metrics, project statuses, inventory alerts, and upcoming procurement needs.
- Project Inventory Tracker: The central table that tracks all inventory items across active projects, including projected usage and reorder thresholds.
- Item Master List: A reference sheet containing detailed information about each inventory item, such as supplier details, unit costs, categories, and lead times.
- Procurement Schedule: A timeline-based view showing planned purchase orders and expected delivery dates linked to project milestones.
Table Structures and Columns (Project Inventory Tracker)
The primary working table resides in the "Project Inventory Tracker" sheet. It includes the following columns with their respective data types:| Column Name | Data Type | Description |
|---|---|---|
| Project ID | Text (e.g., PRJ-2024-001) | A unique identifier for each project. |
| Project Name | Text (e.g., "Warehouse Expansion Phase 1") | Name of the project requiring inventory. |
| Inventory Item ID | Text/Number (linked to Item Master) | ID from the Item Master List for traceability. |
| Description | Text (e.g., "Steel Beams - 10ft") | Full name of the inventory item. |
| Category | Text/Enumerated List (e.g., Raw Materials, Packaging, Tools) | Categorizes items for reporting and filtering. |
| Current Stock (Units) | Numeric | Real-time stock count from warehouse systems. |
| Required Quantity | Numeric | Total units needed for the project’s duration. |
| Usage Rate (Units/Day) | Numeric (Calculated) | Automatically computed as: Required Quantity / Project Duration (Days). |
| Lead Time (Days) | Numeric | Supplier’s average delivery time in days. |
| Reorder Point (Units) | Numeric (Calculated) | Current Stock - (Usage Rate × Lead Time). Triggers reorder alerts when breached. |
| Projected Stockout Date | Date | |
| Status (Planning) | Text (Status: Active, On Hold, Completed) |
Key Formulas and Automation
Several dynamic formulas are implemented to ensure real-time accuracy and reduce manual input:- Usage Rate (Units/Day):
=IF(Required_Quantity > 0, Required_Quantity / Project_Duration_Days, 0) - Reorder Point:
=Current_Stock - (Usage_Rate * Lead_Time) - Projected Stockout Date:
=IF(Current_Stock <= Reorder_Point, TODAY() + ROUNDUP((Reorder_Point / Usage_Rate), 0), "No Risk") - Dynamic Project Duration (Days): Formula links to start and end dates via a helper column.
- Auto-fill Item Description: Uses VLOOKUP or XLOOKUP from the "Item Master List" sheet based on Inventory Item ID.
Conditional Formatting Rules
To enhance visual prioritization, these conditional formatting rules are applied:- Reorder Point Breached: If Reorder Point < 0, highlight the cell in red.
- Stockout Risk (7 days or less): If Projected Stockout Date ≤ TODAY() + 7, apply yellow background with bold text.
- High Usage Rate: Highlight rows where Usage Rate exceeds the average across all projects in red.
- Status Indicators: Use color-coded icons (green checkmark = Active, gray clock = On Hold, blue check = Completed).
User Instructions
1. Begin by populating the "Item Master List" with all inventory items and supplier data. 2. For each new project, enter its ID and name in the "Project Inventory Tracker". 3. Link each item to its corresponding Item ID from the master list to auto-populate descriptions, categories, lead times, and unit costs. 4. Enter required quantities based on project plans. 5. The template automatically calculates usage rates, reorder points, and stockout risks. 6. Use the "Procurement Schedule" sheet to create purchase order timelines based on projected delivery dates from the Planning Overview. 7. Update current stock levels weekly or after inventory counts to maintain accuracy.Example Rows
| Project ID | Project Name | Inventory Item ID | Description | Category | Current Stock (Units) | Status (Planning) |
|---|---|---|---|---|---|---|
| PRJ-2024-003 | Manufacturing Line Upgrade | INV-7891 | Hydraulic Pumps - Model HX5 | Machinery Parts | 12 | Active |
| PRJ-2024-007 | Office Renovation 2.0 | INV-3315 | Drywall Sheets - 4x8ft | Construction Materials | 5 | On Hold |
| PRJ-2024-012 | Data Center Expansion | INV-9483 | Fiber Optic Cables - 10Gbps | Cabling & Electronics | 87 | Completed |
Recommended Charts and Dashboards (Planning Overview)
The Planning Overview sheet includes:- Inventoried Items by Category (Pie Chart): Visualize distribution of items across categories.
- Projected Stockout Timeline (Bar Chart): Shows upcoming stock risks in chronological order.
- Active Projects vs. Inventory Demand (Combo Chart): Combines line graph (total demand) with bar chart (number of projects).
- KPI Cards: Display total active projects, items at risk, average lead time, and inventory turnover rate.
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