Excel Template: Operations Dashboard for Product Inventory (Small Business)

SHEET NAMES AND FUNCTIONALITY

1. 1. Inventory Master: Central repository for all product information, including SKU, description, pricing, and stock levels.
2. 2. Daily Transactions: Log of all inbound (purchases) and outbound (sales/returns) inventory movements.
3. 3. Stock Status Dashboard: Real-time overview of inventory health with color-coded alerts for low, critical, and optimal stock levels.
4. 4. Sales Performance Report: Monthly summary of product sales volume and revenue by category or SKU.
5. 5. Quick Actions & Alerts: A dynamic sheet with automated reminders for reordering, expiring items, and low-stock notifications.

TABLE STRUCTURE AND DATA FIELDS

• Inventory Master (Sheet 1):
• SKU (Text): Unique product identifier (e.g., P001, TSHIRT-BLUE).
• Product Name (Text): Descriptive name of the item.
• Category (Text/Validation List): Predefined categories like Electronics, Apparel, Supplies.
• Purchase Price (Currency): Cost per unit from supplier.
• Selling Price (Currency): Retail price to customers.
• Current Stock (Number): Real-time count of available units in physical inventory.
• Reorder Level (Number): Threshold that triggers a reorder alert.
• Lead Time (Days, Number): Estimated delivery time from supplier after placing an order.
• Last Updated (Date): Automatically populated timestamp when inventory is adjusted.
• Daily Transactions (Sheet 2):
• Date (Date): Transaction date.
• Transaction Type (Text/Validation List): "Purchase", "Sale", "Return", "Adjustment".
• SKU (Text): Links to Inventory Master via lookup.
• Description (Text): Brief note on transaction.
• Quantity (Number): Positive for purchases/adjustments; negative for sales/returns.
• Total Value (Currency): Calculated as Quantity × Selling Price or Purchase Price depending on type.
• Stock Status Dashboard (Sheet 3):
• A summary table showing SKU, Product Name, Current Stock, Reorder Level, Status (Low/Critical/OK), and Days to Reorder (calculated).
• Sales Performance Report (Sheet 4):
• Monthly summary data grouped by Product Category and SKU with columns: Month, Product, Units Sold, Total Revenue.
• Quick Actions & Alerts (Sheet 5):
• A filtered list of items with Current Stock ≤ Reorder Level or stock approaching expiry dates (if applicable).
• Includes a "Reorder?" column that shows yes/no based on conditions.

FORMULAS REQUIRED

• Inventory Master – Current Stock Update:
  Formula: =IFERROR(VLOOKUP(SKU, DailyTransactions!$A:$F, 5, FALSE), 0)
  (This pulls total adjustments from the Transactions sheet to update current stock.)
• Reorder Status (Dashboard):
  Formula: =IF(CurrentStock <= ReorderLevel, "Critical", IF(CurrentStock <= ReorderLevel * 1.5, "Low", "OK"))
• Days to Reorder Estimate:
  Formula: =IF(ReorderLevel=0, "", ROUND((ReorderLevel - CurrentStock) / (AverageDailySales), 0))
  (Requires average daily sales data from the Sales Report sheet.)
• Monthly Sales Aggregation:
  Formula: =SUMIFS(DailyTransactions!$E:$E, DailyTransactions!$B:$B, "Sale", DailyTransactions!$A:$A, ">="&DATE(Year,Mth,1), DailyTransactions!$A:$A, "<="&EOMONTH(DATE(Year,Mth,1),0))

CONDITIONAL FORMATTING

• Stock Status Dashboard:
  - "Critical" status: Red fill with white text.
  - "Low" status: Yellow fill.
  - "OK" status: Green fill.
• Inventory Master Table:
  Highlight rows where Current Stock ≤ Reorder Level (using a formula rule based on the condition).
• Daily Transactions:
  Negative quantities (sales/returns) formatted in red.

USER INSTRUCTIONS

EXAMPLE ROWS

• Inventory Master – Example:

SKU	Product Name	Category	Purchase Price	Selling Price	Current Stock	Reorder Level
P001-BLUE-SHIRT	Blue Cotton T-Shirt (M)	Apparel	$8.50	$24.99	17	20

• Daily Transactions – Example:

Date	Type	SKU	Description	Quantity
2024-04-15	Sale	P001-BLUE-SHIRT	Customer Purchase (3 units)	-3

• Stock Status Dashboard – Example:

Product Name	Current Stock	Reorder Level	Status
Blue Cotton T-Shirt (M)	14	20	Critical

CUSTOM CHARTS & DASHBOARDS (Recommended)

• Inventory Health Pie Chart: Shows % of items in "OK", "Low", and "Critical" status.
• Monthly Sales Trend Line Chart: Visualizes revenue and units sold over time (from Sales Performance Report).
• Top 10 Best-Selling Products Bar Chart: Highlights high-performing inventory items.