Column Type and Data Types:

• Subject/Topic (A): Text – Stores the name of the course or study topic.
• Date Assigned (B): Date – Formatted as YYYY-MM-DD to support sorting and filtering.
• Due Date (C): Date – Same format; critical for deadline tracking.
• Priority (D): Text with validation dropdown: High, Medium, Low.
• Study Duration (E): Number – Decimal values in hours for time estimation.
• Status (F): Text with dropdown: Not Started, In Progress, Completed.

2. Equipment Inventory Sheet

This section tracks all physical or digital equipment used during studies or lab sessions. It ensures accountability and prevents loss of critical tools.

• Item ID (A): Text with auto-incrementing formula; starts at EQ001 and increases by 1 for each new entry.
• Equipment Name (B): Text – Full name of the equipment.
• Category (C): Dropdown list including: Laboratory Tools, Computers & Software, Safety Gear, Books & Manuals, Others.
• Location (D): Text – Physical or digital location where equipment is stored or used.
• Condition (E): Dropdown: Good / Needs Repair / Damaged.
• Last Maintenance Date (F): Date – For tracking upkeep schedules.
• Status (G): Dropdown: Available / In Use / Missing.

3. Dashboard & Summary Sheet

This sheet provides a visual and numerical summary of both the study schedule and equipment inventory, enabling quick assessments at a glance.

• KPI Cards: Display total number of tasks, completed vs. pending study items, number of available vs. in-use equipment.
• Pie Chart: Equipment Status Distribution – Shows percentage of equipment that is Available, In Use, or Missing.
• Bar Chart: Study Task by Priority – Visualizes the number of tasks per priority level (High/Medium/Low).
• Gantt Chart Preview (Simplified): A horizontal bar chart showing due dates for upcoming tasks, scaled across a date timeline.
• Inventory Alert Section: Highlights equipment that needs maintenance or is missing.

Formulas Required

The following formulas are pre-built to enhance functionality and automation:

• Auto-incrementing Item ID (A2 in Equipment Inventory):
  =IF(A1="","", "EQ" & TEXT(ROW()-1,"000"))
• Status Count (Dashboard):
  =COUNTIF('Study Planner'!F:F, "Completed")
• Pending Tasks Counter:
  =COUNTIFS('Study Planner'!F:F, "<>Completed", 'Study Planner'!C:C, ">"&TODAY())
• Equipment Condition Summary (Dashboard):
  =COUNTIF('Equipment Inventory'!E:E, "Damaged")
• Due Date Reminder Formula (Conditional Formatting Trigger):
  =AND('Study Planner'!C:C<=TODAY()+7, 'Study Planner'!F:F<>"Completed")

Conditional Formatting Rules

• Overdue Tasks: Highlight in red if Due Date is earlier than today and status ≠ Completed.
• Pending High-Priority Items: Highlight in yellow if priority = High and due date ≤ 3 days from now.
• Damaged Equipment: Mark rows with red background where Condition = Damaged or Status = Missing.
• Last Maintenance Alert: Flag equipment with Last Maintenance Date older than 6 months (using date logic).

User Instructions

1. Open the template in Microsoft Excel (or compatible software like Google Sheets).
2. Begin by entering study topics and deadlines in the "Study Planner" sheet.
3. Add equipment items in the "Equipment Inventory" sheet using consistent categorization.
4. Update statuses regularly: mark tasks as “In Progress” or “Completed,” and update equipment status accordingly.
5. Use the Dashboard to monitor progress, spot potential issues (e.g., overdue work), and plan ahead.
6. To add a new item, simply enter data in the next empty row. Item IDs are auto-generated.

Example Rows (Illustrative)

See sample entries under "Table Structures" for realistic use cases across both sheets.

Recommended Charts & Dashboards

The included charts on the Dashboard are specifically designed to support the Study Organizer and Equipment Inventory

• Pie Chart: Equipment Status (Available/In Use/Missing)
• Bar Chart: Task Count by Priority Level (High/Medium/Low)
• Gantt-style Bar Chart: Upcoming Study Deadlines
• Conditional Summary Table: Items Needing Maintenance

This template is ideal for students, professors, lab coordinators, or academic teams who require a Basic yet powerful tool that merges organization with inventory control in a single streamlined Excel workbook.

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