Purchase Order Academic Researcher in Brazil Brasília –Free Word Template Download with AI

Purchase Order No.: PO-BR-BSB-2025-04782
Date of Issue: 14 June 2025
Valid Until: 14 July 2025 Payment Terms: Net 30 Days
Currency: Brazilian Real (BRL / R$)
Incoterms: DDP Brasília, DF

Name: Prof. Dr. Helena Vasconcelos Martins

Title: Senior Academic Researcher, Department of Environmental Sciences

Institution: University of Brasília (Universidade de Brasília — UnB)

Address: Campus Darcy Ribeiro, Asa Norte, Setor de Edifícios Universitários Norte, CEP 70910-900, Brasília, Distrito Federal, Brazil

Phone: +55 (61) 3107-9000

Email: [email protected]

CNPJ (Institution): 00.394.668/0001-10

Research Project Code: CNPq-2025-ENV-0341 — "Sustainable Water Resource Management in the Cerrado Biome"

Company: Laboratório Científico do Brasil Ltda.

CNPJ: 12.345.678/0001-90

Address: Av. Paulista, 1500 — Bela Vista, São Paulo, SP, CEP 01310-200, Brazil

Contact Person: Ricardo Almeida, Sales Director

Phone: +55 (11) 3284-7700

Email: [email protected]

This Purchase Order is issued by the undersigned Academic Researcher to procure specialized laboratory equipment, reagents, and field instruments required for the ongoing environmental research project conducted in and around the Brasília metropolitan area and the surrounding Cerrado ecosystem. All items listed below are essential to the continuation of the Academic Researcher's fieldwork and laboratory analysis phases.

Item #	Description	Qty	Unit	Unit Price (R$)	Total (R$)
01	Portable Water Quality Analyzer (Multi-parameter: pH, DO, Turbidity, Conductivity) — Model AquaPro X500	4	Unit	18,750.00	75,000.00
02	High-Resolution GPS Field Mapping Kit with Topographic Survey Capability	3	Kit	32,400.00	97,200.00
03	Soil Sampling Equipment Set (Auger, Core Extractor, Sample Containers — 200 units)	2	Set	8,900.00	17,800.00
04	Inductively Coupled Plasma Mass Spectrometer (ICP-MS) Consumables & Calibration Standards (Annual Supply)	1	Lot	45,600.00	45,600.00
05	Portable Field Laboratory Tent with Climate Control (4m x 6m) for Cerrado Field Stations	2	Unit	27,300.00	54,600.00
06	Refrigerated Sample Transport Case (24h Thermal Retention, 120L Capacity)	6	Unit	4,250.00	25,500.00
07	Academic Researcher Data Logger & Environmental Monitoring Station (Solar-Powered, 3-Year Battery)	5	Unit	12,800.00	64,000.00
08	Personal Protective Equipment (PPE) for Field Research (Chemical-Resistant Suits, Gloves, Goggles — 30 sets)	30	Set	680.00	20,400.00
09	Calibration Service & Annual Maintenance Contract for All Analytical Instruments (12 months)	1	Contract	18,500.00	18,500.00
10	Technical Training & On-Site Installation for Academic Researcher Team (3-Day Workshop in Brasília)	1	Service	15,000.00	15,000.00

Subtotal: R$ 433,600.00

ICMS (18% — Brasília/DF): R$ 78,048.00

Freight & Insurance (São Paulo to Brasília, DF): R$ 6,850.00

Grand Total: R$ 518,498.00

All goods under this Purchase Order shall be delivered to the University of Brasília campus, Setor de Edifícios Universitários Norte, Asa Norte, Brasília, Distrito Federal, Brazil. The delivery window is scheduled between 01 July 2025 and 15 July 2025. The supplier is responsible for all transportation, customs clearance (if applicable for imported components), and insurance up to the point of delivery in Brasília. The Academic Researcher's laboratory assistant, Mr. Carlos Eduardo Ferreira, will be the designated receiving contact at the Brasília site. A signed delivery receipt must be obtained upon arrival and returned to the supplier within five (5) business days.

This Purchase Order is governed by the Civil Code of Brazil (Código Civil, Lei nº 10.406/2002) and applicable federal procurement regulations for academic institutions in the Distrito Federal.
The Academic Researcher reserves the right to inspect all delivered items within ten (10) business days of receipt in Brasília. Any defects, discrepancies, or non-conformities must be reported in writing to the supplier within this period.
Payment shall be made via bank transfer (TED/PIX) to the supplier's designated account in Brazilian Reais (BRL) within thirty (30) calendar days from the date of the invoice, provided all goods have been accepted without reservation.
All equipment must comply with INMETRO certification standards and ANVISA regulations where applicable. The supplier warrants that all items are new, unused, and free from manufacturing defects for a minimum period of twenty-four (24) months from the date of delivery in Brasília.
The supplier shall provide full technical documentation, user manuals in Portuguese, and calibration certificates for all analytical instruments. The Academic Researcher requires these documents for compliance with CNPq research grant reporting obligations.
Any modification to this Purchase Order must be made in writing and signed by both parties. Verbal agreements are not binding.
In the event of late delivery beyond the agreed window, the supplier shall incur a penalty of 0.5% of the total Purchase Order value per calendar day of delay, up to a maximum of 10%.
This Purchase Order does not constitute a long-term supply agreement. Each subsequent procurement by the Academic Researcher will require a new, separately issued Purchase Order.
Disputes arising from this Purchase Order shall be resolved through the courts of Brasília, Distrito Federal, Brazil, in accordance with Brazilian law.

This Purchase Order is hereby authorized and approved for execution. The undersigned Academic Researcher confirms that the funds for this procurement are allocated under CNPq Grant No. 2025-ENV-0341 and have been approved by the Department of Environmental Sciences at the University of Brasília.

Prof. Dr. Helena Vasconcelos Martins
Academic Researcher — Buyer
University of Brasília, Brasília, DF, Brazil
Date: 14/06/2025 Ricardo Almeida
Sales Director — Supplier
Laboratório Científico do Brasil Ltda.
Date: __________/__________/__________ ⬇️ Download as DOCX Edit online as DOCX

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