Purchase Order Academic Researcher in Philippines Manila –Free Word Template Download with AI
University of the Philippines Manila — Office of Research and Development
1001 University Avenue, Diliman, Quezon City, Philippines Manila Metropolitan Area
Tel: +63 (2) 8920-8000 | Email: [email protected]
Buyer Information (Academic Researcher)
Name: Dr. Maria Elena Santos-Cruz, PhD
Title: Senior Academic Researcher, Department of Environmental Sciences
Institution: University of the Philippines Manila, College of Science
Address: 1001 University Avenue, Diliman, Quezon City, Philippines Manila 1101
Contact: +63 (2) 8920-8145 | [email protected]
Research Grant Reference: DOST-PCIEERD Grant No. 2025-ENV-0341
Project Title: "Assessment of Microplastic Contamination in the Manila Bay Ecosystem: A Multi-Year Longitudinal Study"
Vendor / Supplier Information
Company Name: SciLab Instruments Philippines, Inc.
Address: 888 EDSA, BGC, Taguig City, Philippines Manila Metropolitan Area 1634
TIN: 000-123-456-000
Contact Person: Mr. Rafael D. Tan, Sales Manager
Contact: +63 (2) 8555-7788 | [email protected]
Bank Details: BDO Unibank, A/C No. 1234-5678-9012, Branch: BGC Taguig
Line Items — Research Equipment and Materials
| No. | Description of Item | Qty | Unit Price (PHP) | Total (PHP) | Delivery Date |
|---|---|---|---|---|---|
| 1 | High-Resolution Scanning Electron Microscope (SEM) with EDS Detector — for microplastic particle analysis in Manila Bay sediment samples | 1 | 4,850,000.00 | 4,850,000.00 | July 15, 2025 |
| 2 | Fourier Transform Infrared Spectrometer (FTIR) — polymer identification for Academic Researcher sample classification | 1 | 2,340,000.00 | 2,340,000.00 | July 15, 2025 |
| 3 | Automated Water Sampling Station (submersible, 4-channel) — deployment in Manila Bay monitoring stations | 4 | 185,000.00 | 740,000.00 | July 20, 2025 |
| 4 | Lab-grade Nitrile Gloves, Box of 100 (Size M) — PPE for Academic Researcher field and lab work | 50 | 1,250.00 | 62,500.00 | July 10, 2025 |
| 5 | Pre-filter Membrane Filters (0.45 micron, 47mm) — for water sample filtration in Philippines Manila field stations | 200 | 85.00 | 17,000.00 | July 10, 2025 |
| 6 | Portable GPS Unit with Barometric Altimeter — for georeferencing sampling sites along the Manila Bay coastline | 3 | 42,500.00 | 127,500.00 | July 10, 2025 |
| 7 | Stainless Steel Sediment Corer (50cm length, 5cm diameter) — for benthic sampling in Philippines Manila coastal waters | 6 | 18,750.00 | 112,500.00 | July 10, 2025 |
| 8 | Industrial Centrifuge (15,000 RPM, 4x50ml) — for sample preparation in the Academic Researcher laboratory | 1 | 385,000.00 | 385,000.00 | July 20, 2025 |
| 9 | Refrigerated Sample Storage Unit (200L, -20°C to +8°C) — for preserving biological specimens collected in Manila Bay | 2 | 98,000.00 | 196,000.00 | July 20, 2025 |
| 10 | Calibration Standards Kit (Polystyrene Microspheres, 1–100µm) — for instrument calibration per Academic Researcher protocol | 10 | 3,200.00 | 32,000.00 | July 10, 2025 |
| SUBTOTAL | 9,062,500.00 | ||||
| VAT (12%) | 1,087,500.00 | ||||
| DELIVERY & INSTALLATION (Manila Metro) | 145,000.00 | ||||
| GRAND TOTAL (PHP) | 10,295,000.00 | ||||
Terms and Conditions
- This Purchase Order constitutes a binding agreement between the University of the Philippines Manila (Buyer) and SciLab Instruments Philippines, Inc. (Vendor) for the procurement of research equipment and materials as specified herein.
- All items must be new, unused, and in original manufacturer packaging. The Academic Researcher reserves the right to reject any item that does not conform to the specifications outlined in this Purchase Order.
- Delivery shall be made to the designated address in Philippines Manila. The Vendor is responsible for all transportation, insurance, and handling costs until the items are received and inspected at the Buyer's facility.
- Payment shall be made within thirty (30) calendar days from the date of receipt of a valid invoice and confirmed delivery, subject to the Buyer's internal procurement and accounting verification process.
- All equipment must carry a minimum of a two (2) year comprehensive warranty from the date of installation. The Vendor shall provide on-site technical support in the Philippines Manila area within forty-eight (48) hours of any reported malfunction during the warranty period.
- The Vendor shall provide complete documentation, including user manuals, calibration certificates, and compliance with Philippine FDA and DTI standards, for all instruments delivered under this Purchase Order.
- Any changes, modifications, or cancellations to this Purchase Order must be made in writing and signed by both the Academic Researcher (or her authorized representative) and the Vendor's authorized signatory.
- This Purchase Order is governed by the laws of the Republic of the Philippines. Any disputes arising from this agreement shall be resolved through the appropriate courts of jurisdiction in the Philippines Manila metropolitan area.
- The Vendor acknowledges that the equipment procured under this Purchase Order is funded by a government research grant and is subject to audit by the Department of Science and Technology (DOST) and the Commission on Audit (COA) of the Philippines.
- Confidentiality: The Vendor agrees to maintain strict confidentiality regarding the research methodology, data, and findings associated with the Academic Researcher's project. No information related to this Purchase Order or the associated research shall be disclosed to third parties without written consent.
Prepared by (Academic Researcher):
Dr. Maria Elena Santos-Cruz, PhDSenior Academic Researcher
Date: _______________
Approved by (Institutional):
Prof. Antonio R. Villanueva, PhDDean, College of Science
University of the Philippines Manila
Date: _______________
Accepted by (Vendor):
Mr. Rafael D. TanSales Manager, SciLab Instruments Philippines, Inc.
Date: _______________
Verified by (Procurement):
Ms. Liza M. ReyesProcurement Officer, UPM
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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