Purchase Order Astronomer in Zimbabwe Harare –Free Word Template Download with AI
Official Procurement Document — Republic of Zimbabwe
PO Reference: ZW-HRE-AST-2025-0047 | Status: APPROVED
| Field | Details |
|---|---|
| Company Name | Astronomer Scientific Instruments & Data Solutions (Pty) Ltd |
| Registered Address | 12 Observatory Lane, Cambridge Science Park, Cambridge CB4 0JH, United Kingdom |
| Registration No. | UK-AST-2019-88432 |
| Contact Person | Dr. Eleanor Whitfield, Director of International Sales |
| [email protected] | |
| Telephone | +44 (0)1223 555 0192 |
| VAT / Tax ID | GB 987654321 |
| Field | Details |
|---|---|
| Institution | University of Zimbabwe, Department of Physics & Astronomy |
| Address | 140 Independence Avenue, Harare, Zimbabwe |
| Procurement Officer | Mr. Tendai Moyo, Senior Procurement Officer |
| [email protected] | |
| Telephone | +263 242 794 100 |
| Bank Details | CBZ Bank, Harare Main Branch — A/C: 0044-7821-5563 |
| Item # | Description | Qty | Unit Price (USD) | Subtotal (USD) |
|---|---|---|---|---|
| 01 | Astronomer ProScope 800mm Refractor Telescope with Motorised Mount and GoTo Tracking System | 2 | 18,500.00 | 37,000.00 |
| 02 | Astronomer StellarCam 4K CCD Imaging Sensor (16MP, cooled, full-frame) | 4 | 6,200.00 | 24,800.00 |
| 03 | Astronomer DataVault Enterprise — Cloud-based Astronomical Data Management Platform (5-year licence, 50 concurrent users) | 1 | 42,000.00 | 42,000.00 |
| 04 | Astronomer SpectraLine 400nm–900nm Spectrograph with Calibration Module | 1 | 15,750.00 | 15,750.00 |
| 05 | Astronomer Field Kit — Portable Observation Equipment Set (filters, eyepieces, alignment tools, carrying cases) | 6 | 1,850.00 | 11,100.00 |
| 06 | Installation, Calibration, and On-Site Training Services at Harare Campus (3-day programme for 12 staff members) | 1 | 8,500.00 | 8,500.00 |
| 07 | Extended Warranty & Priority Technical Support (3 years, all hardware items) | 1 | 5,200.00 | 5,200.00 |
Subtotal: USD 144,350.00
International Freight & Insurance (DDP Harare): USD 7,820.00
Zimbabwe Customs Duty & VAT (15%): USD 23,377.50
Grand Total: USD 175,547.50 (One Hundred Seventy-Five Thousand Five Hundred Forty-Seven Dollars and Fifty Cents)
- Delivery: All Astronomer products and services referenced in this Purchase Order shall be delivered to the University of Zimbabwe campus in Harare, Zimbabwe, no later than 30 August 2025. Delivery shall be made under DDP (Delivered Duty Paid) Harare terms, meaning Astronomer Scientific Instruments & Data Solutions (Pty) Ltd assumes full responsibility for transport, insurance, customs clearance, and all associated duties within Zimbabwe.
- Payment: Payment of the full grand total shall be made within forty-five (45) calendar days of the date of confirmed delivery and acceptance of all items at the Harare receiving facility. Payment shall be remitted via international wire transfer to the bank account designated by Astronomer in writing. The buyer shall bear any intermediary banking charges arising from the Zimbabwe-to-UK transfer.
- Acceptance and Inspection: Upon arrival in Harare, the buyer's designated technical team shall have ten (10) business days to inspect all Astronomer hardware items for damage, completeness, and conformance to the specifications outlined in this Purchase Order. Any discrepancies must be reported in writing to Astronomer within this period. Failure to report within the stipulated window shall constitute acceptance of the goods.
- Warranty: All Astronomer hardware products carry a minimum twelve-month manufacturer's warranty from the date of delivery in Harare. The extended three-year warranty (Item 07) supersedes the standard warranty and covers parts, labour, and remote diagnostic support. Software licences (Item 03) are valid for five (5) years from the date of first activation.
- Intellectual Property: All Astronomer proprietary software, firmware, and data management tools remain the intellectual property of Astronomer Scientific Instruments & Data Solutions (Pty) Ltd. The buyer is granted a non-transferable, non-exclusive licence to use the software solely for academic research and educational purposes at the University of Zimbabwe, Harare.
- Force Majeure: Neither party shall be liable for delays or failures in performance resulting from events beyond reasonable control, including but not limited to natural disasters, government sanctions, trade embargoes affecting Zimbabwe, or pandemics. Affected parties must notify the other in writing within five (5) business days of the occurrence.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Republic of Zimbabwe. Any disputes arising from or in connection with this document shall be resolved through arbitration in Harare, Zimbabwe, in accordance with the rules of the Zimbabwe Arbitration Centre.
- Compliance: The buyer confirms that the procurement of Astronomer products under this Purchase Order complies with all applicable Zimbabwean government procurement regulations, the Public Procurement Act of Zimbabwe, and any relevant university internal procurement policies.
For and on behalf of the Buyer:
University of Zimbabwe, Harare
Title: Senior Procurement Officer
Date: ______________________
For and on behalf of the Vendor:
Astronomer Scientific Instruments & Data Solutions (Pty) Ltd
Title: Director of International Sales
Date: ______________________ ⬇️ Download as DOCX Edit online as DOCX
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