Purchase Order Biologist in United Kingdom Birmingham –Free Word Template Download with AI
PO No: PO-BHM-2025-04782
Date of Issue: 14 June 2025
Valid Until: 14 July 2025
Location of Service: United Kingdom Birmingham
| Company Name | Meridian Environmental Sciences Ltd. |
|---|---|
| Registered Address | Unit 14, Centenary House, 100 Centenary Way, Birmingham, B3 3BS, United Kingdom |
| VAT Registration No. | GB 987654321 |
| Contact Person | Dr. Sarah Whitfield, Procurement Director |
| [email protected] | |
| Telephone | +44 (0)121 496 0000 |
| Professional Name | Dr. James A. Hartley, MSc, PhD (Biologist) |
|---|---|
| Professional Title | Senior Biologist – Environmental & Ecological Assessment |
| Business Address | Flat 7, 22 Digbeth High Street, Birmingham, B5 5TU, United Kingdom |
| Self-Employment / Sole Trader | Yes – Registered as a sole practitioner in the United Kingdom |
| VAT Registration No. | GB 112233445 |
| Professional Registration | Registered with the Institute of Biology (IoB), Member No. IOB-44821 |
| [email protected] | |
| Telephone | +44 (0)7700 900123 |
This Purchase Order is issued by Meridian Environmental Sciences Ltd. to engage the services of a qualified Biologist, Dr. James A. Hartley, to conduct a comprehensive ecological impact assessment and biodiversity survey in the United Kingdom Birmingham metropolitan area. The scope of work is detailed in the line items below.
| Line | Description of Service | Unit | Qty | Unit Rate (GBP) | Amount (GBP) |
|---|---|---|---|---|---|
| 1 | On-site ecological survey and habitat mapping across 12 hectares of green space in the Birmingham canal corridor, United Kingdom Birmingham. Includes flora and fauna identification, species inventory, and habitat classification per JNCC standards. | Day | 10 | £650.00 | £6,500.00 |
| 2 | Preparation and submission of a formal Ecological Impact Assessment Report (minimum 80 pages) compliant with the Town and Country Planning (Environmental Impact Assessment) Regulations 2017, as applicable in the United Kingdom Birmingham planning authority jurisdiction. | Report | 1 | £4,200.00 | £4,200.00 |
| 3 | Attendance at two (2) planning committee meetings at Birmingham City Council, Council House, Victoria Square, Birmingham, B1 1BB, United Kingdom, to present findings and respond to queries from the planning officer and public stakeholders. | Meeting | 2 | £350.00 | £700.00 |
| 4 | Provision of a Biodiversity Action Plan (BAP) with mitigation strategies, monitoring protocols, and a five-year post-construction ecological monitoring schedule for the development site in United Kingdom Birmingham. | Plan | 1 | £2,800.00 | £2,800.00 |
| 5 | Supply of all necessary field equipment, specimen collection kits, GPS units, and laboratory consumables required for the Biologist to complete the survey work in the United Kingdom Birmingham area. | Lot | 1 | £1,150.00 | £1,150.00 |
| 6 | Post-submission consultation and revision of the Ecological Impact Assessment Report (up to two rounds of amendments) as requested by the Birmingham City Council planning department. | Round | 2 | £400.00 | £800.00 |
| Subtotal (Excluding VAT) | £16,150.00 | ||||
| VAT @ 20% | £3,230.00 | ||||
| TOTAL AMOUNT DUE (Including VAT) | £19,380.00 | ||||
The Biologist shall commence fieldwork on or before 1 July 2025 and shall complete all on-site survey activities within the United Kingdom Birmingham area no later than 15 July 2025. The final Ecological Impact Assessment Report shall be delivered to the Purchasing Party no later than 30 July 2025. All deliverables must be submitted in both digital (PDF and editable Word) and hard-copy (three bound copies) formats to the address of Meridian Environmental Sciences Ltd. in Birmingham, United Kingdom.
Payment against this Purchase Order shall be made in accordance with the following schedule:
| Milestone | Percentage | Amount (GBP) | Due Date |
|---|---|---|---|
| Upon acceptance of this Purchase Order | 30% | £5,814.00 | 20 June 2025 |
| Upon completion of fieldwork (15 July 2025) | 40% | £7,752.00 | 22 July 2025 |
| Upon final report acceptance (30 July 2025) | 30% | £5,814.00 | 6 August 2025 |
All payments shall be made by BACS transfer to the bank account nominated by the Biologist. Payment is due within fourteen (14) calendar days of the invoice date. Late payments shall accrue interest at the rate of 4% per annum above the Bank of England base rate, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.
- This Purchase Order is governed by and shall be construed in accordance with the laws of England and Wales. Any disputes arising from this Purchase Order shall be subject to the exclusive jurisdiction of the courts of the United Kingdom, with venue in Birmingham.
- The Biologist warrants that all services rendered under this Purchase Order shall be performed with reasonable skill and care, in accordance with the professional standards set by the Institute of Biology and the Chartered Institute of Ecology and Environmental Management (CIEEM).
- The Biologist shall maintain adequate professional indemnity insurance of no less than £5,000,000 for the duration of the contract and shall provide a certificate of insurance upon request.
- All data, reports, and intellectual property produced under this Purchase Order shall become the sole property of Meridian Environmental Sciences Ltd. upon full payment. The Biologist shall not reproduce, distribute, or publish any portion of the deliverables without prior written consent.
- The Biologist shall comply with all applicable United Kingdom legislation, including but not limited to the Wildlife and Countryside Act 1981, the Conservation of Habitats and Species Regulations 2017, and the Environmental Protection Act 1990, throughout the performance of services in the United Kingdom Birmingham area.
- Either party may terminate this Purchase Order by providing fourteen (14) days' written notice. In the event of termination, the Biologist shall be compensated for all work completed and documented up to the date of termination.
- The Biologist shall adhere to all health and safety requirements on site, including but not limited to the Health and Safety at Work etc. Act 1974, and shall provide a Risk Assessment and Method Statement (RAMS) prior to commencing fieldwork in Birmingham, United Kingdom.
- This Purchase Order does not constitute a guarantee of any particular planning outcome. The Biologist's role is limited to the provision of scientific and ecological expertise as described herein.
- Any amendments to this Purchase Order must be made in writing and signed by both parties. Verbal agreements or modifications shall be null and void.
- The Biologist shall not subcontract any portion of the work described in this Purchase Order without the prior written approval of Meridian Environmental Sciences Ltd.
By signing below, both parties acknowledge and agree to all terms, conditions, and obligations set forth in this Purchase Order. This Purchase Order becomes effective upon the signature of both the authorised representative of the Purchasing Party and the Biologist.
For and on behalf of Meridian Environmental Sciences Ltd.:
Name: Dr. Sarah WhitfieldTitle: Procurement Director
Signature: _________________________
Date: _________________________
For and on behalf of the Biologist (Supplier):
Name: Dr. James A. HartleyTitle: Senior Biologist
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX
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