Purchase Order Biomedical Engineer in Senegal Dakar –Free Word Template Download with AI
PO No: SNG-DKR-BME-2025-0047
Procurement of Biomedical Engineer Services and Associated Medical Equipment Calibration
Location of Execution: Senegal Dakar, Republic of Senegal
| Field | Details |
|---|---|
| Purchase Order Number | SNG-DKR-BME-2025-0047 |
| Date of Issue | 15 June 2025 |
| Required Delivery / Service Commencement Date | 01 August 2025 |
| Place of Performance | Hôpital Principal de Dakar, Avenue Cheikh Anta Diop, Dakar, Senegal |
| Currency | West African CFA Franc (XOF) |
| Payment Terms | Net 45 days from invoice acceptance |
| Validity of Purchase Order | 90 calendar days from date of issue |
| Field | Details |
|---|---|
| Organization Name | Ministère de la Santé et de l'Action Sociale – Direction de la Maintenance Biomédicale |
| Address | Route de l'Aéroport International, BP 1374, Dakar, Senegal |
| Contact Person | Dr. Awa Ndiaye, Director of Biomedical Maintenance |
| [email protected] | |
| Telephone | +221 33 864 2100 |
| Field | Details |
|---|---|
| Company Name | Sahel Biomedical Solutions SARL |
| Address | Zone Industrielle de Ngor, Lot 47, Dakar, Senegal |
| Contact Person | M. Ousmane Fall, Chief Biomedical Engineer |
| [email protected] | |
| Telephone | +221 33 821 5567 |
| Professional Registration | Ordre des Ingénieurs du Sénégal – Reg. No. OIS/2019/0342 |
This Purchase Order authorizes the procurement of specialized Biomedical Engineer services to be performed at the Hôpital Principal de Dakar and affiliated satellite clinics across the Dakar region. The contracted Biomedical Engineer shall be responsible for the following activities:
- Comprehensive preventive maintenance and calibration of all diagnostic imaging equipment (CT scanners, MRI units, X-ray systems, and ultrasound machines) located within the Senegal Dakar hospital network.
- Installation, commissioning, and post-installation verification of twelve (12) newly procured patient monitoring systems and six (6) automated laboratory analyzers.
- Development and implementation of a standardized biomedical equipment maintenance schedule compliant with the Senegalese Ministry of Health regulations and ISO 13485 quality management standards.
- Training of at least twenty (20) hospital technical staff members on the safe operation, basic troubleshooting, and first-line maintenance of biomedical devices.
- Preparation of a detailed condition assessment report for all existing medical equipment in the Senegal Dakar facility, including recommendations for repair, replacement, or decommissioning.
- Provision of a dedicated on-site Biomedical Engineer presence for a minimum of five (5) working days per week throughout the contract period.
| Item No. | Description | Quantity | Unit Price (XOF) | Total (XOF) |
|---|---|---|---|---|
| 01 | Biomedical Engineer – Senior (Monthly Service Fee, including travel within Dakar) | 12 months | 4,500,000 | 54,000,000 |
| 02 | Biomedical Engineer – Junior (Monthly Service Fee, supporting the Senior Engineer) | 12 months | 2,800,000 | 33,600,000 |
| 03 | Calibration and testing of diagnostic imaging equipment (per unit, annual) | 18 units | 1,200,000 | 21,600,000 |
| 04 | Installation and commissioning of patient monitoring systems | 12 units | 850,000 | 10,200,000 |
| 05 | Installation and commissioning of automated laboratory analyzers | 6 units | 1,100,000 | 6,600,000 |
| 06 | Technical training program for hospital staff (per session) | 8 sessions | 750,000 | 6,000,000 |
| 07 | Condition assessment and equipment audit report | 1 lot | 3,500,000 | 3,500,000 |
| 08 | Consumable calibration standards and test artifacts (annual supply) | 1 lot | 2,200,000 | 2,200,000 |
| SUBTOTAL | 137,700,000 | |||
| VAT (18% – Senegal) | 24,786,000 | |||
| GRAND TOTAL | 162,486,000 | |||
- This Purchase Order is governed by the laws of the Republic of Senegal and the applicable public procurement regulations of Senegal Dakar.
- The Biomedical Engineer(s) engaged under this Purchase Order must hold valid professional certification recognized by the Ordre des Ingénieurs du Sénégal and possess a minimum of five (5) years of documented experience in hospital biomedical equipment maintenance.
- All work performed under this Purchase Order shall be carried out in compliance with the health and safety regulations of Senegal Dakar, including but not limited to radiation safety protocols for imaging equipment and electrical safety standards for patient-connected devices.
- The Supplier shall maintain adequate professional liability insurance coverage of no less than 50,000,000 XOF for the duration of this Purchase Order.
- Any modification to the scope, timeline, or cost of this Purchase Order must be documented in a written amendment signed by both parties prior to execution.
- Disputes arising from this Purchase Order shall be resolved through the competent courts of Dakar, Senegal.
- The Supplier shall submit monthly progress reports to the Purchasing Entity detailing all maintenance activities, calibrations performed, and any equipment issues identified within the Senegal Dakar facility.
Note: This Purchase Order becomes effective upon signature by both the authorized representative of the Purchasing Entity and the Supplier. The Biomedical Engineer services described herein shall commence no later than the date specified in Section 1. All deliverables must be accepted in writing by the Director of Biomedical Maintenance before final payment is processed.
For the Purchasing Entity:
Dr. Awa Ndiaye
Director of Biomedical Maintenance
Ministère de la Santé et de l'Action Sociale
Dakar, Senegal
Date: _______________
For the Supplier:
M. Ousmane Fall
Chief Biomedical Engineer / Managing Director
Sahel Biomedical Solutions SARL
Dakar, Senegal
Date: _______________
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