Purchase Order Biomedical Engineer in United States New York City –Free Word Template Download with AI

Purchase Order No.: PO-2025-04782
Date of Issue: June 12, 2025
Valid Until: July 12, 2025 Vendor / Supplier: Apex Biomedical Consulting Group LLC
Vendor Address: 350 Fifth Avenue, Floor 22, New York, NY 10118
Vendor Contact: Dr. Elena Vasquez, P.E. Bill To: Meridian Health Systems, Inc.
Attn: Department of Procurement & Facilities
Payment Terms: Net 30 Days 1. SCOPE OF ENGAGEMENT – BIOMEDICAL ENGINEER SERVICES

This Purchase Order is issued by Meridian Health Systems, Inc. (hereinafter referred to as the "Purchasing Entity") to Apex Biomedical Consulting Group LLC (hereinafter referred to as the "Vendor") for the professional services of a qualified Biomedical Engineer. The Biomedical Engineer shall be engaged to perform comprehensive medical device calibration, clinical engineering support, and biomedical equipment lifecycle management across all Meridian Health Systems facilities located within the five boroughs of United States New York City. The Biomedical Engineer must hold a valid New York State Professional Engineer (P.E.) license in the field of Biomedical Engineering, issued by the New York State Education Department, and must maintain current certification through the Board of Certification in Biomedical Engineering (BCBE).

2. LINE ITEMS AND SERVICES

Item #	Description of Services	Quantity	Unit	Unit Rate (USD)	Extended Amount (USD)
001	Biomedical Engineer – Full-time clinical engineering support for MRI, CT, and ultrasound equipment calibration and preventive maintenance at Meridian Manhattan Campus (125 West 55th Street, New York, NY 10019)	1	Position / 12 months	$186,000.00	$186,000.00
002	Biomedical Engineer – On-call emergency response for critical biomedical equipment failures across all United States New York City hospital sites (Brooklyn, Queens, Bronx, Staten Island, Manhattan)	1	Annual Contract	$42,500.00	$42,500.00
003	Biomedical Engineer – Design and implementation of a new biomedical equipment tracking and asset management software system compliant with NYC Health and Hospitals Department regulations	1	Project	$67,800.00	$67,800.00
004	Biomedical Engineer – Annual safety inspection and compliance audit of all patient monitoring devices, infusion pumps, and ventilators in accordance with New York State Department of Health (NYSDOH) standards and Joint Commission requirements	1	Annual Audit	$28,400.00	$28,400.00
005	Biomedical Engineer – Training and professional development sessions for hospital biomedical technicians (minimum 40 hours per year) conducted at the Meridian Training Center, 400 West 57th Street, New York, NY 10019	40	Hours	$275.00	$11,000.00
006	Biomedical Engineer – Consultation and technical advisory services for the procurement and installation of new biomedical imaging equipment, including site preparation assessments and regulatory permitting coordination with NYC Department of Buildings	30	Hours	$310.00	$9,300.00
SUBTOTAL:					$345,000.00
New York City Sales & Use Tax (8.875%):					$30,618.75
New York State Sales Tax (4%):					$13,800.00
TOTAL PURCHASE ORDER AMOUNT:					$389,418.75

3. TERMS AND CONDITIONS

Performance Period: The Biomedical Engineer services described in this Purchase Order shall commence on July 1, 2025, and shall continue through June 30, 2026, unless terminated earlier in accordance with the provisions herein.
Compliance with Local Regulations: The Vendor and the assigned Biomedical Engineer shall comply with all applicable federal, New York State, and United States New York City regulations, including but not limited to the New York City Administrative Code, Title 41 (Health), and all guidelines issued by the NYC Department of Health and Mental Hygiene. The Biomedical Engineer must maintain a valid NYC work permit and shall be subject to all local labor laws governing professional engineering services.
Licensing and Certification: The Biomedical Engineer engaged under this Purchase Order must hold and maintain an active New York State Professional Engineer license (Biomedical Engineering discipline) and a current BCBE certification. Copies of all licenses and certifications must be provided to the Purchasing Entity prior to the commencement of services.
Payment Terms: Invoices shall be submitted monthly in arrears. Payment shall be made within thirty (30) calendar days of receipt of a valid invoice. Late payments shall accrue interest at the rate of 1.5% per month as permitted under New York State General Obligations Law.
Insurance Requirements: The Vendor shall maintain, at its own expense, professional liability insurance with a minimum coverage of $2,000,000 per occurrence and $5,000,000 aggregate, general liability insurance of $1,000,000, and workers' compensation insurance as required by New York State law. All policies must name Meridian Health Systems, Inc. as an additional insured.
Confidentiality: The Biomedical Engineer shall have access to proprietary medical device data, patient safety records, and facility engineering plans. All such information shall be treated as strictly confidential in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and New York State Public Health Law Article 27-F.
Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of material breach, the non-breaching party may terminate immediately upon written notice. Termination shall not affect any accrued obligations or liabilities.
Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of laws principles. Any disputes arising hereunder shall be resolved in the state or federal courts located in New York County, United States New York City.
Non-Assignment: The Vendor shall not assign or subcontract any portion of the Biomedical Engineer services without the prior written consent of the Purchasing Entity. The specific Biomedical Engineer identified for this engagement shall not be replaced without mutual agreement.
Work Location: Primary work shall be performed at the Meridian Manhattan Campus, 125 West 55th Street, New York, NY 10019. Additional work locations within United States New York City may be designated by the Purchasing Entity with reasonable advance notice.

NOTE: This Purchase Order is subject to the approval of the Meridian Health Systems Board of Directors and the NYC Office of Contract Services. The Biomedical Engineer services described herein are exempt from certain NYC procurement thresholds under Administrative Code Section 6-108. All work performed within the boundaries of United States New York City shall be subject to local prevailing wage requirements where applicable. 4. AUTHORIZATION AND ACCEPTANCE

For and on behalf of Meridian Health Systems, Inc. (Purchasing Entity):

Robert J. Callahan
Director of Procurement & Supply Chain
Date: _________________________

For and on behalf of Apex Biomedical Consulting Group LLC (Vendor):

Dr. Elena Vasquez, P.E.
Principal Biomedical Engineer / Managing Director
Date: _________________________

This Purchase Order document (PO-2025-04782) is the property of Meridian Health Systems, Inc. and is intended solely for the use of the parties named herein. Unauthorized reproduction or distribution is prohibited. This document was prepared in accordance with the procurement policies of Meridian Health Systems, Inc. and all applicable United States New York City municipal and state regulations governing the engagement of professional Biomedical Engineer services. © 2025 Meridian Health Systems, Inc. All Rights Reserved.

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