Purchase Order Carpenter in Japan Kyoto –Free Word Template Download with AI
PURCHASE ORDER
Formal Procurement Document for Carpenter Services — Japan Kyoto Region
Purchase Order No.: PO-KYO-2025-04871
Date of Issue: 14 June 2025
Required Delivery Date: 01 September 2025
Project Location: Japan Kyoto, Higashiyama Ward, 42-15 Kiyomizu-cho, 605-0862
Issuing Company: Kyoto Heritage Restoration Ltd.
Address: 8-2 Gion-machi, Higashiyama-ku, Japan Kyoto 605-0071
Contact: Mr. Tanaka Hiroshi, Procurement Director
Tel: +81-75-555-0142 | Email: [email protected]
Vendor / Carpenter Information| Field | Details |
|---|---|
| Carpenter / Contractor Name | Sato Kenji — Master Carpenter, Sato Woodcraft Studio |
| Business Address | 12-3 Fushimi-ku, Japan Kyoto 612-0041 |
| Licence No. | Kyoto Prefecture Carpenter Licence #KYO-C-2019-00342 |
| Specialisation | Traditional Japanese joinery (Kigumi), hinoki cypress carving, temple and machiya restoration |
| Contact Person | Sato Kenji, Master Carpenter |
| Telephone | +81-75-555-0298 |
| [email protected] |
This Purchase Order is issued by Kyoto Heritage Restoration Ltd. to engage the above-named Carpenter for the complete restoration of a 172-year-old machiya (traditional Kyoto townhouse) located in the Higashiyama district of Japan Kyoto. The Carpenter shall provide all skilled labour, traditional joinery work, custom timber fabrication, and on-site supervision as detailed in the line items below. All work must comply with the Japan Kyoto Municipal Heritage Preservation Ordinance (2018 revision) and the standards set forth by the Japan Carpenter Association (Nihon Kōshi Kyōkai).
| Item # | Description of Carpenter Service / Material | Unit | Qty | Unit Price (JPY) | Amount (JPY) |
|---|---|---|---|---|---|
| 01 | Removal and cataloguing of existing deteriorated hinoki cypress joinery elements (Kigumi joints, nuki beams, and hashira columns) at the Japan Kyoto project site | Lot | 1 | 480,000 | 480,000 |
| 02 | Fabrication and installation of 24 new hinoki cypress hashira (structural columns) using traditional hand-cut Kigumi joinery, no metal fasteners permitted | Column | 24 | 185,000 | 4,440,000 |
| 03 | Carving and fitting of 18 decorative kumiko lattice panels (traditional Japanese geometric woodwork) for the engawa (veranda) and interior shoji frames | Panel | 18 | 92,000 | 1,656,000 |
| 04 | Restoration and re-lamination of the original 1853 main nuki (horizontal tie beam), including traditional urushi lacquer treatment | Lot | 1 | 720,000 | 720,000 |
| 05 | Supply and installation of 320 sqm of seasoned Japanese cedar (sugi) sheathing for the second-floor ceiling, including all carpenter labour for fitting and finishing | sqm | 320 | 6,800 | 2,176,000 |
| 06 | Custom fabrication of 6 sliding fusuma doors with traditional wooden frames and washi paper mounting, including all carpenter finishing work | Door | 6 | 145,000 | 870,000 |
| 07 | On-site Carpenter supervision and quality inspection, 60 working days, Japan Kyoto project site (Higashiyama Ward) | Day | 60 | 38,000 | 2,280,000 |
| 08 | Provision of all hand tools, traditional Japanese carpentry implements (kanna, nomi, kanna-bashira), and safety equipment for the duration of the Purchase Order | Lot | 1 | 150,000 | 150,000 |
| Subtotal | 12,772,000 | ||||
| Consumption Tax (10%) | 1,277,200 | ||||
| Grand Total (JPY) | 14,049,200 | ||||
- Acceptance: This Purchase Order becomes a binding contract upon written acceptance by the Carpenter (Sato Kenji, Sato Woodcraft Studio) within five (5) business days of the date of issue. The Carpenter acknowledges that all work described herein shall be performed exclusively at the designated project site in Japan Kyoto, Higashiyama Ward.
- Payment Terms: Payment shall be made in three (3) instalments: 30% upon signed acceptance of this Purchase Order, 40% upon completion of all structural joinery work (Items 01–04), and the remaining 30% upon final inspection and sign-off by the Japan Kyoto Municipal Heritage Preservation Office. All payments shall be made via bank transfer to the account specified by the Carpenter.
- Timeline: The Carpenter shall commence work no later than 01 July 2025 and shall complete all services described in this Purchase Order by 01 September 2025. Any delay exceeding ten (10) business days without written justification from the Carpenter shall incur a penalty of 0.5% of the total Purchase Order value per day of delay.
- Materials and Standards: All timber materials must be sourced from certified Japanese forests and must meet the JIS (Japanese Industrial Standards) for structural wood. The Carpenter is responsible for verifying material quality prior to installation. All joinery work must follow traditional Kigumi techniques as prescribed by the Japan Carpenter Association.
- Insurance and Liability: The Carpenter shall maintain comprehensive liability insurance with a minimum coverage of JPY 50,000,000 for the duration of the project. The Carpenter shall be solely responsible for any damage to the existing heritage structure caused by negligence during the execution of this Purchase Order.
- Compliance with Japan Kyoto Regulations: The Carpenter shall comply with all local ordinances of Japan Kyoto, including noise restrictions (07:00–19:00 only), waste disposal regulations, and the Heritage Building Protection Act. A valid Japan Kyoto construction permit (No. KYO-BLD-2025-1187) has been obtained by the issuing company and shall be displayed at the project site.
- Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved through mediation under the auspices of the Japan Kyoto Chamber of Commerce and Industry. If mediation fails, the matter shall be submitted to the Kyoto District Court.
- Confidentiality: The Carpenter agrees to treat all architectural drawings, structural assessments, and client information related to this Purchase Order as strictly confidential and shall not disclose them to any third party without written consent from Kyoto Heritage Restoration Ltd.
For and on behalf of Kyoto Heritage Restoration Ltd.:
Name: Tanaka Hiroshi
Title: Procurement Director
Signature: ___________________________
Date: ___________________________
Company Seal (Hanko):
Accepted by the Carpenter:
Name: Sato Kenji
Title: Master Carpenter, Sato Woodcraft Studio
Signature: ___________________________
Date: ___________________________
Personal Seal (Hanko):
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