Purchase Order Customs Officer in Nigeria Abuja –Free Word Template Download with AI
Plot 12, Customs Avenue, Maitama District, Abuja, FCT, Nigeria
Telephone: +234 (0) 9 123 4567 | Email: [email protected]
PURCHASE ORDER NO: NCS/ABJ/2025/047821. Purchase Order Details
| Purchase Order Date: | 14th June 2025 | Required Delivery Date: | 15th August 2025 |
| Issuing Authority: | Federal Procurement Division, Nigeria Abuja | Payment Terms: | Net 30 Days from Delivery |
| Project Reference: | Customs Officer Modernisation Programme 2025 | Currency: | Nigerian Naira (NGN) |
| Delivery Location: | Customs Officer Training Academy, Abuja, FCT, Nigeria | Validity Period: | 90 Days from Issue Date |
2. Parties Involved
Buyer (Issuing Authority)
Organisation: Nigerian Customs Service, Abuja Headquarters
Address: Plot 12, Customs Avenue, Maitama, Abuja, FCT, Nigeria
Authorised Officer: Chief Procurement Officer, Engr. Adebayo O. Falana
Bank Details: CBN Account No. 0123456789, Central Bank of Nigeria, Abuja
Supplier (Vendor)
Company: TechGuard Security Solutions Ltd.
Address: 45 Ahmadu Bello Way, Wuse II, Abuja, FCT, Nigeria
RC Number: RC/123456/2019
Contact: Mr. Chukwuma E. Nwosu, Director of Operations
Tax Identification: TIN/ABJ/789012345
3. Scope of Supply — Customs Officer Equipment and Services
This Purchase Order is issued by the Nigerian Customs Service, Nigeria Abuja, to procure specialised equipment, digital systems, and professional training services required for the deployment and operational readiness of a newly appointed Customs Officer at the Abuja International Airport and the Maitama Land Border Post. The items and services listed below are essential to ensure that the Customs Officer can perform duties in accordance with the Customs Act 2023 and the operational standards of the Nigerian Customs Service.
| Item No. | Description | Qty | Unit Price (NGN) | Total (NGN) |
|---|---|---|---|---|
| 01 | Customs Officer Digital Inspection Kit (handheld X-ray scanner, barcode reader, and encrypted tablet) | 1 | 4,850,000.00 | 4,850,000.00 |
| 02 | Customs Officer Official Uniform Set (formal, field, and ceremonial — 3 complete sets with insignia) | 3 | 185,000.00 | 555,000.00 |
| 03 | Customs Officer Personal Protective Equipment (bulletproof vest, safety boots, gloves, and hard hat) | 1 | 720,000.00 | 720,000.00 |
| 04 | Customs Officer Communication Device (encrypted radio, satellite phone, and GPS tracker) | 1 | 2,340,000.00 | 2,340,000.00 |
| 05 | Customs Officer Training Programme (14-day intensive course at the Abuja Customs Officer Training Academy, including accommodation and meals) | 1 | 1,200,000.00 | 1,200,000.00 |
| 06 | Customs Officer Software Licence (Integrated Customs Management System — ICMS, 5-year subscription) | 1 | 3,100,000.00 | 3,100,000.00 |
| 07 | Customs Officer Field Vehicle (4x4 patrol vehicle, fully equipped with communication and surveillance systems) | 1 | 18,500,000.00 | 18,500,000.00 |
| 08 | Customs Officer Office Setup (furniture, filing systems, secure document storage, and workstation at Nigeria Abuja HQ) | 1 | 950,000.00 | 950,000.00 |
| 09 | Customs Officer Annual Medical and Fitness Certification (comprehensive health screening and psychological evaluation) | 1 | 180,000.00 | 180,000.00 |
| 10 | Customs Officer Legal and Regulatory Reference Library (hard copies and digital access to all Nigerian customs laws, treaties, and international agreements) | 1 | 420,000.00 | 420,000.00 |
| GRAND TOTAL (Incl. 7.5% VAT) | 34,415,250.00 | |||
4. Terms and Conditions
4.1 This Purchase Order is governed by the Public Procurement Act 2023 of the Federal Republic of Nigeria and all applicable regulations of the Nigerian Customs Service, Nigeria Abuja. The supplier acknowledges that this Purchase Order constitutes a binding contract upon signature by both parties.
4.2 All goods and services procured under this Purchase Order must be delivered to the designated Customs Officer Training Academy or the Abuja International Airport Customs Division, Nigeria Abuja, no later than the Required Delivery Date stated in Section 1. Late delivery shall attract a penalty of 1.5% of the total Purchase Order value per day of delay, up to a maximum of 15%.
4.3 The supplier shall ensure that all equipment supplied for the Customs Officer meets the international standards set by the World Customs Organization (WCO) and complies with the specifications outlined in the Nigerian Customs Service Technical Manual, 2024 Edition. Any non-conforming item shall be replaced at the supplier's sole expense within seven (7) working days.
4.4 Payment shall be made via electronic bank transfer to the account specified in Section 2, within thirty (30) calendar days of successful delivery, inspection, and written acceptance by the Authorised Officer of the Nigerian Customs Service, Nigeria Abuja. No payment shall be made until a valid Tax Invoice and Certificate of Origin (where applicable) are submitted.
4.5 The supplier warrants that all goods are new, free from defects, and fit for the purpose of Customs Officer operations. A minimum warranty period of twenty-four (24) months applies to all electronic and mechanical equipment. The Customs Officer shall have priority access to technical support and replacement parts throughout the warranty period.
4.6 The training services described in Item 05 shall be conducted at the Customs Officer Training Academy, Nigeria Abuja, and must be completed within the stipulated 14-day window. The supplier shall provide a detailed training curriculum, certified instructors, and a final assessment report to the Nigerian Customs Service within five (5) working days of programme completion.
4.7 This Purchase Order may not be assigned, subcontracted, or transferred without the prior written consent of the Nigerian Customs Service, Nigeria Abuja. Any breach of this clause shall render this Purchase Order void at the sole discretion of the Buyer.
4.8 Disputes arising from this Purchase Order shall be resolved through arbitration in Abuja, FCT, Nigeria, in accordance with the Arbitration and Conciliation Act 2023. The language of arbitration shall be English.
5. Authorisation and Acceptance
This Purchase Order is issued under the authority of the Comptroller-General of Customs, Federal Republic of Nigeria, and is valid for the procurement of all items and services necessary to equip, train, and deploy a Customs Officer at the Nigeria Abuja operational sites. The supplier's acceptance of this Purchase Order constitutes full agreement to all terms, conditions, specifications, and delivery obligations herein.
For and on behalf of the Nigerian Customs Service, Nigeria Abuja:
Engr. Adebayo O. FalanaChief Procurement Officer
Nigerian Customs Service, Abuja HQ
Date: _______________
For and on behalf of the Supplier:
Mr. Chukwuma E. NwosuDirector of Operations
TechGuard Security Solutions Ltd.
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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