Purchase Order Diplomat in Uganda Kampala –Free Word Template Download with AI

Purchase Order No.: DIP-UGA-KLA-2025-04782

Purchasing Entity (Buyer)

Name: Kampala Municipal Procurement Authority

Address: Plot 14, Kampala Road, Kampala, Uganda

Contact: [email protected]

Phone: +256 414 255 301

Tax ID (TIN): UG-78451209-KLA

Supplier (Seller)

Name: Diplomat International Trading Ltd.

Address: 22 Plot, Ntinda Business Park, Kampala, Uganda

Contact: [email protected]

Phone: +256 772 884 510

Tax ID (TIN): UG-91203347-DIP

Order Details

Date of Issue: 12 June 2025

Delivery Deadline: 26 June 2025

Delivery Location: Diplomat Warehouse, Plot 7, Industrial Area, Kampala, Uganda

Payment Terms: Net 30 days from invoice date

Currency: Ugandan Shillings (UGX)

Reference & Authorisation

PO Reference: KMPA/PROC/2025/04782

Approved By: Hon. Chief Procurement Officer

Department: Infrastructure & Facilities

Budget Code: INFRA-KLA-2025-Q2

Validity Period: 30 calendar days from issue date

Line	Description of Goods / Services	Unit	Qty	Unit Price (UGX)	Line Total (UGX)
01	Diplomat Grade-A Office Furniture Set (Executive Desk, 6 Chairs, Filing Cabinets) — for Kampala City Hall administrative offices	Set	12	4,850,000	58,200,000
02	Diplomat Series LED Lighting Fixtures (500W Industrial Grade) — for warehouse and loading bay illumination, Kampala	Unit	200	185,000	37,000,000
03	Diplomat Heavy-Duty Pallet Racking System (2.4m height, steel construction) — for Diplomat Distribution Centre, Kampala	Bay	45	1,250,000	56,250,000
04	Diplomat Branded Safety Equipment Kit (Hard hats, hi-vis vests, steel-toe boots, gloves) — for on-site workers in Uganda Kampala construction zones	Kit	350	95,000	33,250,000
05	Diplomat Commercial Water Purification System (5,000 L/hr capacity) — installation and commissioning at Kampala municipal facility	Unit	4	7,500,000	30,000,000
06	Diplomat Professional Installation & Commissioning Services — on-site labour, engineering oversight, and quality assurance in Uganda Kampala	Lot	1	18,500,000	18,500,000
07	Diplomat Extended Warranty & Annual Maintenance Contract (3-year coverage) — all equipment listed above, serviced from Kampala depot	Contract	1	12,000,000	12,000,000

Subtotal: UGX 245,200,000

VAT (18%): UGX 44,136,000

Delivery & Handling (Kampala metropolitan zone): UGX 3,500,000

Grand Total: UGX 292,836,000

Important Note: All goods and services referenced under the Diplomat brand in this Purchase Order must be delivered to the designated Diplomat Warehouse facility located in the Industrial Area of Kampala, Uganda. The supplier, Diplomat International Trading Ltd., is responsible for all customs clearance, local transport within Uganda Kampala, and compliance with the Uganda Revenue Authority (URA) regulations. Any deviation from the specified Diplomat product specifications will result in automatic rejection of the affected line items. The buyer reserves the right to conduct pre-delivery inspections at the Diplomat manufacturing or staging facility prior to final dispatch to Kampala.

This Purchase Order constitutes a binding agreement between the Kampala Municipal Procurement Authority (hereinafter "the Buyer") and Diplomat International Trading Ltd. (hereinafter "the Supplier") for the supply of goods and services as itemised above, to be delivered and utilised within Uganda Kampala.
The Supplier, Diplomat International Trading Ltd., warrants that all goods bearing the Diplomat brand name shall be new, unused, free from defects, and in full compliance with the Uganda National Bureau of Standards (UNBS) requirements applicable in Uganda Kampala.
Delivery of all items listed in this Purchase Order shall be completed no later than 26 June 2025 at the Diplomat Warehouse, Plot 7, Industrial Area, Kampala, Uganda. Late delivery shall attract a penalty of 0.5% of the total Purchase Order value per calendar day of delay, up to a maximum of 10%.
Payment shall be processed within thirty (30) calendar days of receipt of a valid tax invoice from Diplomat International Trading Ltd., provided that all goods have been inspected, accepted, and confirmed as conforming to the Diplomat specifications outlined in this Purchase Order.
The Supplier shall provide a minimum three (3) year warranty on all Diplomat-branded equipment. During the warranty period, all repairs, replacements, and maintenance visits within Uganda Kampala shall be performed at no additional cost to the Buyer.
This Purchase Order is governed by the laws of the Republic of Uganda. Any disputes arising from the interpretation or execution of this document shall be resolved through arbitration in Kampala, Uganda, in accordance with the Uganda Arbitration Act.
The Supplier acknowledges that all goods delivered under this Purchase Order are intended for public use within Uganda Kampala and shall comply with all environmental, health, and safety regulations enforced by the National Environment Management Authority (NEMA) of Uganda.
Neither party may assign or transfer its obligations under this Purchase Order without the prior written consent of the other party. Diplomat International Trading Ltd. shall not subcontract any portion of the installation or commissioning work without express approval from the Buyer.
This Purchase Order shall remain valid for thirty (30) calendar days from the date of issue. If the Supplier fails to acknowledge receipt within five (5) business days, the Buyer reserves the right to cancel this Purchase Order and re-tender the requirements.

For and on behalf of the Buyer:

Kampala Municipal Procurement Authority

Name: Hon. Grace Nakato

Title: Chief Procurement Officer

Date: _______________

Signature & Official Stamp:

For and on behalf of the Supplier:

Diplomat International Trading Ltd.

Name: Mr. James Okello

Title: Managing Director

Date: _______________

Signature & Company Seal:

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