Purchase Order Judge in Spain Madrid –Free Word Template Download with AI
Official Procurement Document for the Engagement of a Judge – Madrid, Spain
PURCHASER (Buyer)
Company: Iberia Competitions & Events S.L.
Address: Calle de Alcalá 215, 4th Floor, 28028 Madrid, Spain
VAT Number (NIF): B-87654321-M
Contact Person: Doña María Elena Rodríguez
Email: [email protected]
Telephone: +34 91 555 0142
SUPPLIER (Seller / Service Provider)
Company: Tribunal Profesional de Arbitraje y Jueces S.L.
Address: Paseo de la Castellana 143, 2nd Floor, 28046 Madrid, Spain
VAT Number (NIF): B-99887766-K
Contact Person: Don Alejandro Fernández Vega
Email: [email protected]
Telephone: +34 91 777 3356
This Purchase Order is issued by Iberia Competitions & Events S.L., a registered entity operating in Madrid, Spain, to formally request and authorize the procurement of professional Judge services for the upcoming International Debate and Oratory Championship 2025, to be held at the Palacio Municipal de Congresos, Madrid, Spain, on the dates of 22–24 August 2025. The Judge engagement is central to the integrity, fairness, and regulatory compliance of the event, and all services shall be rendered in accordance with the applicable Spanish legal framework and the regulations of the Spanish Federation of Debate and Oratory (Federación Española de Debate y Oratoria).
| Line | Item / Service Description | Quantity | Unit | Unit Price (EUR) | Total (EUR) |
|---|---|---|---|---|---|
| 01 | Engagement of a Lead Judge (Head of Judging Panel) – International Debate and Oratory Championship 2025, Madrid, Spain. Includes pre-event briefing, on-site adjudication of all 48 rounds, final deliberation, and written verdicts. | 1 | Event (3 days) | 3,200.00 | 3,200.00 |
| 02 | Engagement of four (4) Assistant Judges – Madrid, Spain. Each Assistant Judge shall oversee a designated panel of competitors, score individual performances, and submit standardized evaluation forms to the Lead Judge. | 4 | Event (3 days) | 1,450.00 | 5,800.00 |
| 03 | Engagement of a Technical Judge – Madrid, Spain. Responsible for verifying compliance with the Spanish Federation's technical rules, managing timekeeping, and resolving procedural disputes during the competition. | 1 | Event (3 days) | 1,800.00 | 1,800.00 |
| 04 | Provision of official Judge documentation kit (Madrid, Spain): sealed scoring sheets, official verdict templates, identification badges, and a certified copy of the competition rulebook in Spanish and English. | 6 | Set | 85.00 | 510.00 |
| 05 | Travel, accommodation, and per diem for all Judges – Madrid, Spain. Covers round-trip transportation to the venue, three nights of accommodation at a four-star hotel in central Madrid, and daily meal allowance in compliance with Spanish public procurement per diem standards. | 6 | Person | 420.00 | 2,520.00 |
| 06 | Professional liability insurance for all Judges – Madrid, Spain. Coverage period: 20 August 2025 to 28 August 2025. Minimum coverage: €1,000,000 per claim, in compliance with Spanish insurance regulations (Ley 50/1980 de Contrato de Seguro). | 1 | Policy | 650.00 | 650.00 |
| Subtotal: | 14,480.00 | ||||
| VAT (21% – Spain): | 3,040.80 | ||||
| TOTAL AMOUNT DUE (EUR): | 17,520.80 | ||||
All Judge services shall be performed exclusively in Madrid, Spain, at the Palacio Municipal de Congresos, Plaza de la Lealtad s/n, 28014 Madrid. The Lead Judge and all Assistant Judges must report to the venue no later than 08:00 hours on 22 August 2025 for the mandatory pre-event orientation session. The Technical Judge shall arrive by 07:30 hours on the same date to conduct equipment and procedural checks. All services are to be completed by 22:00 hours on 24 August 2025, following the closing ceremony and the issuance of final written verdicts.
Payment shall be made in accordance with the following schedule, all transfers to be executed via SEPA bank transfer to the Supplier's account in Madrid, Spain:
- 50% advance payment (€8,760.40): Due within ten (10) business days of the acceptance of this Purchase Order, no later than 28 June 2025.
- 50% balance payment (€8,760.40): Due within fifteen (15) business days following the successful completion of all Judge services and the delivery of final written verdicts, no later than 15 September 2025.
Late payments shall accrue interest at the rate established by the Spanish Ley 3/2004 de lucha contra la morosidad en las operaciones comerciales (Law on Late Payment in Commercial Transactions).
- This Purchase Order is governed by and shall be construed in accordance with the laws of Spain, with exclusive jurisdiction of the courts of Madrid, Spain, for any dispute arising from or in connection with the engagement of the Judge services described herein.
- The Supplier warrants that all Judges engaged under this Purchase Order hold valid professional certifications recognized by the Spanish Federation of Debate and Oratory and possess a minimum of five (5) years of documented experience as a competition Judge in Madrid, Spain, or equivalent international venues.
- Each Judge shall sign a conflict-of-interest declaration and a confidentiality agreement prior to the commencement of the event in Madrid, Spain. Any breach of these obligations shall result in immediate termination of the engagement and liability for damages.
- The Purchaser reserves the right to request the substitution of any individual Judge, provided that the replacement meets or exceeds the qualifications specified in this Purchase Order and is approved in writing by the Purchaser no later than 72 hours before the event date.
- All personal data processed in connection with this Purchase Order shall be handled in strict compliance with the Spanish Organic Law 3/2018 (LOPDGDD) and the European General Data Protection Regulation (GDPR).
- This Purchase Order becomes binding upon written acceptance by both parties. No modification or amendment shall be valid unless executed in writing and signed by authorized representatives of both the Purchaser and the Supplier in Madrid, Spain.
- Force majeure events, as defined under the Spanish Civil Code (Articles 1105 and 1124), shall excuse either party from performance for the duration of the event, provided that written notice is given within 48 hours of the occurrence.
By signing below, both parties acknowledge and agree to all terms, conditions, and obligations set forth in this Purchase Order for the engagement of Judge services in Madrid, Spain.
For the Purchaser:
Iberia Competitions & Events S.L.
Title: Director of Procurement
Date: _______________
Signature & Company Seal:
For the Supplier:
Tribunal Profesional de Arbitraje y Jueces S.L.
Title: General Manager
Date: _______________
Signature & Company Seal: ⬇️ Download as DOCX Edit online as DOCX
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