Purchase Order Military Officer in Zimbabwe Harare –Free Word Template Download with AI

OFFICIAL USE ONLY – ZIMBABWE DEFENCE FORCES

Zimbabwe Harare | 12 Samora Machel Avenue, Harare Central, Zimbabwe

Purchase Order No.: ZDF-PO-2025-04471
Date of Issue: 14 June 2025
Valid Until: 14 September 2025 Procurement Reference: ZDF/MIL/OFF/2025/089
Classification: Restricted – Military Officer Use
Payment Terms: Net 30 Days 1. PARTIES TO THIS PURCHASE ORDER

Buyer (Issuing Authority)	Supplier (Vendor)
Zimbabwe Defence Forces – Harare Command Procurement and Logistics Directorate 12 Samora Machel Avenue Harare Central, Harare, Zimbabwe P.O. Box 11234, Harare Contact: Col. T. Moyo, Procurement Officer Tel: +263 242 700 112 Email: [email protected]	Harare Military Supply & Equipment Co. (Pvt) Ltd 45 Independence Avenue Harare, Zimbabwe P.O. Box 7891, Harare Registration No.: ZW-2019-44521 Contact: Mr. D. Chikafu, Sales Director Tel: +263 242 498 330 Email: [email protected]

2. PURPOSE AND SCOPE

This Purchase Order is issued by the Zimbabwe Defence Forces, Harare Command, to procure essential equipment, uniforms, and training materials for the commissioning and operational readiness of a newly appointed Military Officer (Rank: Lieutenant, ZDF Infantry Corps). The procurement is conducted in accordance with the Zimbabwe Defence Forces Procurement Regulations (2023) and the Public Procurement Act of Zimbabwe. All items listed below are intended for the exclusive use of the designated Military Officer stationed at Fort Harare, Harare, Zimbabwe, and are subject to military inventory control and accountability protocols.

3. LINE ITEMS – MILITARY OFFICER EQUIPMENT AND SUPPLIES

Item No.	Description	Quantity	Unit Price (USD)	Total Price (USD)	Delivery Location
01	Full Service Uniform Set (Olive Drab) – Military Officer Grade, including tunic, trousers, belt, and insignia patches for Lieutenant rank, ZDF Infantry	2 sets	$320.00	$640.00	Fort Harare, Harare, Zimbabwe
02	Officer's Service Cap with ZDF Crest and Rank Insignia – Military Officer specification	2 units	$85.00	$170.00	Fort Harare, Harare, Zimbabwe
03	Combat Boots, Size 10, Military Grade – suitable for field operations in Harare and surrounding regions	2 pairs	$145.00	$290.00	Fort Harare, Harare, Zimbabwe
04	Officer's Field Kit: Rucksack (65L), sleeping bag, water purification tablets, and first-aid kit – Military Officer standard issue	1 set	$410.00	$410.00	Fort Harare, Harare, Zimbabwe
05	Personal Weapon: ZDF Standard Issue Rifle (Type 56 variant) with 3 magazines, cleaning kit, and sling – for Military Officer service	1 unit	$1,250.00	$1,250.00	Fort Harare Armory, Harare
06	Sidearm: 9mm Pistol (ZDF standard) with 2 magazines and holster – Military Officer personal defence	1 unit	$680.00	$680.00	Fort Harare Armory, Harare
07	Officer's Training Manual Set: ZDF Infantry Doctrine, Harare Garrison Regulations, and Military Officer Code of Conduct (2025 edition)	1 set	$95.00	$95.00	Fort Harare Library, Harare
08	Communication Equipment: Encrypted Radio Set (VHF/UHF) with headsets and battery pack – for Military Officer command and control	1 unit	$875.00	$875.00	Fort Harare Comms, Harare
09	Officer's Identification: ZDF Military Officer ID Card, Dog Tag set, and service record booklet	1 set	$45.00	$45.00	Fort Harare Admin, Harare
10	Protective Gear: Ballistic Vest (Level IIIA) and Combat Helmet (MICH-2000) – Military Officer standard protection	1 set	$1,120.00	$1,120.00	Fort Harare, Harare, Zimbabwe
SUBTOTAL:				$5,675.00
VAT (15% – Zimbabwe):				$851.25
DELIVERY & HANDLING (Harare Metro):				$120.00
GRAND TOTAL (USD):				$6,646.25

4. DELIVERY AND LOGISTICS

All items specified in this Purchase Order shall be delivered to the designated receiving points within the Fort Harare military compound, located in the Harare Central district of Zimbabwe. The supplier is required to coordinate delivery with the ZDF Logistics Officer at Fort Harare no fewer than 48 hours prior to the scheduled delivery date. Delivery is to be completed no later than 28 June 2025. All military-grade items, including firearms and ammunition, must be transported in accordance with Zimbabwe's Firearms and Ammunition Act (Chapter 20:10) and must be accompanied by valid ZDF transport authorisation. The Military Officer to whom these items are allocated must be present at the time of delivery to inspect and sign the receiving manifest.

5. TERMS AND CONDITIONS

1. This Purchase Order is governed by the laws of the Republic of Zimbabwe and the Zimbabwe Defence Forces Procurement Regulations (2023).
2. All items must meet ZDF quality standards and be accompanied by manufacturer's certificates of authenticity. Military Officer-grade equipment must bear the ZDF quality inspection stamp prior to acceptance.
3. Payment shall be made within thirty (30) calendar days of receipt of a valid tax invoice and signed delivery confirmation, via electronic funds transfer to the supplier's designated bank account in Harare, Zimbabwe.
4. The supplier warrants that all goods are new, free from defects, and fit for military service. A warranty period of twelve (12) months applies to all non-consumable items.
5. Any items found to be non-conforming upon inspection by the ZDF Quality Assurance team at Fort Harare shall be returned at the supplier's expense within five (5) business days.
6. This Purchase Order may not be transferred, sub-contracted, or assigned to any third party without prior written consent from the ZDF Procurement Directorate, Harare.
7. All information contained in this document is classified as RESTRICTED. Unauthorised disclosure is a violation of Zimbabwe's Official Secrets Act (Chapter 10:02).
8. Disputes arising from this Purchase Order shall be resolved through the ZDF Internal Dispute Resolution Panel, Harare, before any external legal proceedings are initiated.
9. The Military Officer receiving these items assumes full accountability for all equipment as per ZDF Standing Orders, Section 14.2. Loss or damage due to negligence shall be subject to disciplinary and financial action.

NOTE: This Purchase Order is specifically issued for the commissioning of a Military Officer into active service with the Zimbabwe Defence Forces, Harare Garrison. All procurement activities are conducted under the oversight of the ZDF Inspector General's Office, Harare. The supplier acknowledges that failure to meet delivery timelines may result in contract termination and reporting to the Zimbabwe National Procurement Authority. 6. AUTHORIZATION AND SIGNATURES

Issued and Authorised by (Buyer):

Col. T. Moyo
Procurement Officer, ZDF Harare Command
Date: _______________

Accepted and Acknowledged by (Supplier):

Mr. D. Chikafu
Sales Director, Harare Military Supply & Equipment Co. (Pvt) Ltd
Date: _______________

Received and Inspected by (Military Officer):

Lt. [Name to be assigned]
ZDF Infantry Corps, Harare Garrison
Date: _______________

Verified by (ZDF Quality Assurance):

Capt. R. Ncube
QA Inspector, Fort Harare
Date: _______________

Purchase Order No. ZDF-PO-2025-04471 | Zimbabwe Defence Forces, Harare Command | Fort Harare, Harare, Zimbabwe
This document is the property of the Republic of Zimbabwe. Unauthorised reproduction or distribution is prohibited under the Official Secrets Act (Chapter 10:02).
Page 1 of 1 | Generated: 14 June 2025 | ZDF Procurement Division, Harare

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