Purchase Order Paramedic in United States New York City –Free Word Template Download with AI
Paramedic Services and Emergency Medical Equipment Procurement
United States New York City — Metropolitan Emergency Medical Services Division
PO No.: NYC-EMS-2025-04872Issuing Authority (Buyer)
Department of Health
Metropolitan Emergency Medical Services Division
125 Worth Street, Room 101
United States New York City, NY 10013
Attn: Director of Procurement, Ms. Eleanor V. Hartman
Phone: (212) 555-0147
Email: [email protected]
Supplier / Service Provider (Seller)
Empire State Paramedic Services LLC
450 West 33rd Street, Suite 700
United States New York City, NY 10001
Attn: Chief Operations Officer, Mr. David R. Kowalski
Phone: (212) 555-0392
Email: [email protected]
NYC Business License: #NYC-BL-2019-88432
Purchase Order Date: June 12, 2025
Required Delivery / Start Date: July 1, 2025
Contract Duration: 12 months (July 1, 2025 – June 30, 2026)
Payment Terms: Net 30 days from invoice
Currency: United States Dollars (USD)
Governing Jurisdiction: State of New York, United States New York City
Line Items — Paramedic Services and Equipment| Item # | Description | Quantity | Unit | Unit Price (USD) | Total (USD) |
|---|---|---|---|---|---|
| 001 | Contracted Paramedic — Advanced Life Support (ALS) certified, minimum 3 years experience in United States New York City emergency response. Full-time, 40-hour weekly shifts including nights and weekends. | 12 | Paramedics | $9,850.00 / month | $1,182,000.00 |
| 002 | Contracted Paramedic — Basic Life Support (BLS) certified, minimum 1 year experience. Part-time, 20-hour weekly shifts for peak-demand zones in Manhattan and Brooklyn. | 8 | Paramedics | $5,400.00 / month | $518,400.00 |
| 003 | Paramedic Personal Protective Equipment (PPE) Kit — Includes N95 respirators, nitrile gloves (500 pairs), face shields, isolation gowns, and biohazard disposal bags. Compliant with CDC and NYC DOHMH guidelines. | 20 | Kits | $320.00 | $6,400.00 |
| 004 | Paramedic Medical Supply Restock — Monthly replenishment of epinephrine auto-injectors, naloxone kits, IV fluids, oxygen cylinders, defibrillator pads, and trauma dressings for all assigned Paramedic units. | 12 | Months | $4,200.00 / month | $50,400.00 |
| 005 | Paramedic Continuing Education and Certification Renewal — Annual NYS Paramedic license renewal, ACLS/BLS recertification, and 40 hours of in-service training per Paramedic as mandated by the New York State Education Department. | 20 | Paramedics | $1,150.00 | $23,000.00 |
| 006 | Paramedic Vehicle Equipment Package — Portable cardiac monitors, suction units, bag-valve masks, cervical collars, and spinal boards for 6 ambulance units operating in United States New York City. | 6 | Vehicles | $7,800.00 | $46,800.00 |
| 007 | Paramedic Dispatch and Communication System Access — Monthly subscription to the NYC 911 integrated dispatch platform, including GPS tracking, radio frequency allocation, and digital patient care record (ePCR) software license. | 12 | Months | $2,900.00 / month | $34,800.00 |
| TOTAL CONTRACT VALUE (12-MONTH TERM) | $1,861,800.00 | ||||
- Scope of Work: This Purchase Order authorizes the procurement of Paramedic services and associated emergency medical equipment for deployment across all five boroughs of United States New York City. All Paramedics engaged under this Purchase Order must hold a current New York State Paramedic license issued by the NYS Education Department and maintain active American Heart Association ACLS and BLS certifications throughout the contract term.
- Compliance and Licensing: The Supplier, Empire State Paramedic Services LLC, warrants that every Paramedic assigned under this Purchase Order shall comply with all applicable federal, state, and local regulations governing emergency medical services in United States New York City, including but not limited to the New York City Administrative Code Title 17, NYS Public Health Law Article 28, and all directives issued by the NYC Department of Health and Mental Hygiene.
- Performance Standards: Each Paramedic unit shall respond to 911 dispatch calls within the NYC EMS response time benchmarks established by the Metropolitan Emergency Medical Services Division. Failure to meet response time targets for three consecutive months shall constitute a material breach of this Purchase Order and may result in termination with 30 days written notice.
- Insurance and Liability: The Supplier shall maintain, at its own expense, a minimum of $5,000,000 in commercial general liability insurance, $2,000,000 in professional liability (malpractice) insurance per Paramedic, and workers' compensation coverage as required by New York State law. Certificates of insurance naming the Department of Health as additional insured shall be provided prior to the start date specified in this Purchase Order.
- Payment Schedule: Invoices shall be submitted monthly by the 5th business day for services rendered in the preceding calendar month. Payment shall be processed within thirty (30) calendar days of receipt of a valid invoice. All payments shall be made in United States Dollars via electronic funds transfer to the account designated by the Supplier. Late payments shall accrue interest at a rate of 1.5% per month as permitted under New York State General Obligations Law Section 5-531.
- Termination: Either party may terminate this Purchase Order for convenience upon sixty (60) days written notice. The Buyer may terminate immediately for cause, including but not limited to: a Paramedic operating without valid licensure, failure to maintain required insurance, gross negligence in patient care, or violation of United States New York City public health emergency protocols.
- Confidentiality and HIPAA: All patient information accessed by Paramedics under this Purchase Order is protected under the Health Insurance Portability and Accountability Act (HIPAA) and New York State Public Health Law Article 27-F. The Supplier shall ensure that every Paramedic signs a HIPAA Business Associate Agreement prior to commencing duties.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the State of New York. Any disputes arising under this Purchase Order shall be resolved in the state or federal courts located in the Borough of Manhattan, United States New York City.
- Anti-Discrimination: The Supplier and all Paramedics engaged under this Purchase Order shall comply with the New York City Human Rights Law and all applicable federal anti-discrimination statutes. Equal employment opportunity shall be maintained in all staffing decisions.
- Entire Agreement: This Purchase Order, together with any attached exhibits and the Supplier's executed proposal dated May 28, 2025, constitutes the entire agreement between the parties regarding the procurement of Paramedic services in United States New York City. No modification shall be valid unless made in writing and signed by authorized representatives of both parties.
For the Buyer (Issuing Authority):
Metropolitan Emergency Medical Services Division
Department of Health, United States New York City
Signature: ___________________________
Name: Eleanor V. Hartman
Title: Director of Procurement
Date: ___________________________
For the Supplier (Service Provider):
Empire State Paramedic Services LLC
United States New York City, NY
Signature: ___________________________
Name: David R. Kowalski
Title: Chief Operations Officer
Date: ___________________________
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