Purchase Order Police Officer in United States Chicago –Free Word Template Download with AI
United States Chicago, Illinois 60601
Official Procurement Document — Law Enforcement Equipment Division
1. Buyer Information| Organization: | Chicago Police Department, City of Chicago |
| Address: | 1800 S. State Street, United States Chicago, Illinois 60616 |
| Contact: | Procurement Office, Law Enforcement Equipment Division |
| Phone: | (312) 742-2500 |
| Email: | [email protected] |
| Requisitioning Unit: | Patrol Bureau — Officer Readiness Program |
| Company: | Guardian Tactical Supply Co., LLC |
| Address: | 4200 Industrial Parkway, Suite 17, United States Chicago, Illinois 60639 |
| Authorized Representative: | Mr. Daniel R. Whitfield, Sales Director |
| Phone: | (312) 555-0198 |
| Tax ID / EIN: | 36-4829105 |
| Item # | Description | Qty | Unit Price (USD) | Extended Price (USD) |
|---|---|---|---|---|
| 001 | Standard-issue Police Officer duty belt, 2-inch nylon, Chicago PD specification, with modular pouch system | 120 | $185.00 | $22,200.00 |
| 002 | Police Officer body armor, Level IIIA, soft armor vest with hard plate carrier, ANSI/NIJ 0101.06 compliant | 120 | $640.00 | $76,800.00 |
| 003 | Police Officer tactical radio, Motorola APX 6500, 800 MHz, Chicago PD frequency configuration | 120 | $1,250.00 | $150,000.00 |
| 004 | Police Officer body-worn camera, Axon Body 5, 128 GB, with mounting kit and charging dock | 120 | $1,100.00 | $132,000.00 |
| 005 | Police Officer duty uniform set (shirt, trousers, belt, insignia), Chicago PD standard issue, all sizes | 240 | $210.00 | $50,400.00 |
| 006 | Police Officer non-leless weapon kit (OC spray, taser X26P, handcuffs, baton), per Chicago PD policy | 120 | $320.00 | $38,400.00 |
| 007 | Police Officer vehicle-mounted equipment package (light bar, push bumper, radio antenna, cable management) | 45 | $2,800.00 | $126,000.00 |
| 008 | Police Officer first aid and trauma kit, per United States Chicago EMS protocol, sealed and labeled | 120 | $145.00 | $17,400.00 |
| SUBTOTAL: | $613,200.00 | |||
| Illinois State Sales Tax (8.75%): | $53,655.00 | |||
| Chicago Municipal Tax (7.25%): | $44,457.00 | |||
| TOTAL PURCHASE ORDER AMOUNT: | $711,312.00 | |||
- Delivery Location: All goods under this Purchase Order shall be delivered to the Chicago Police Department Central Supply Warehouse, 1800 S. State Street, United States Chicago, Illinois 60616, between the hours of 0700 and 1500, Monday through Friday, excluding federal and City of Chicago holidays.
- Delivery Deadline: The vendor shall deliver all items no later than August 1, 2025. Late delivery beyond this date shall incur a penalty of 1.5% of the total Purchase Order value per calendar day of delay, up to a maximum of 15%.
- Inspection and Acceptance: Upon delivery, a designated representative of the Chicago Police Department Equipment Division shall inspect all items for conformity to the specifications outlined in this Purchase Order. The Police Officer equipment shall be subject to a 30-day inspection period. Any defective, damaged, or non-conforming items must be replaced or credited at the vendor's sole expense within 14 business days of written notice.
- Warranty: All equipment must carry a minimum manufacturer's warranty of two (2) years from the date of acceptance. Body armor and ballistic equipment must carry a minimum warranty of five (5) years, consistent with United States Chicago municipal procurement standards for law enforcement protective gear.
- Payment shall be made via City of Chicago electronic funds transfer (EFT) to the vendor's designated account within forty-five (45) calendar days of the date of invoice receipt, provided that all goods have been delivered, inspected, and accepted in full compliance with this Purchase Order.
- The vendor shall submit a single consolidated invoice referencing Purchase Order No. CPD-2025-PO-04872. Invoices not referencing this Purchase Order number will be returned unprocessed.
- All payments are subject to the availability of appropriated funds in the Chicago Police Department Fiscal Year 2025 budget, as authorized by the City Council of United States Chicago.
- Early payment discount: 2% discount shall apply if payment is made within ten (10) calendar days of invoice date.
- This Purchase Order is governed by the laws of the State of Illinois and the municipal ordinances of the City of Chicago, United States. Any disputes arising from this Purchase Order shall be resolved in the Circuit Court of Cook County, Illinois.
- The vendor acknowledges that all equipment procured under this Purchase Order is intended for the protection and operational readiness of Police Officers serving the residents of United States Chicago. The vendor warrants that all products are new, unused, and free from defects in materials and workmanship.
- The vendor shall comply with all applicable federal, state, and local regulations, including but not limited to the Illinois Procurement Code, the City of Chicago Code of Ordinances, and all applicable United States Department of Justice grant conditions if federal funding is applied.
- This Purchase Order may not be assigned or subcontracted without the prior written consent of the Chicago Police Department Procurement Office.
- The Chicago Police Department reserves the right to increase or decrease quantities by up to 10% without issuing a revised Purchase Order, at the unit prices established herein.
- All communications regarding this Purchase Order shall be directed to the Procurement Office at the address listed in Section 1. Verbal modifications to this Purchase Order are void and unenforceable.
- The vendor shall maintain adequate insurance coverage, including general liability of no less than $2,000,000 per occurrence, for the duration of this Purchase Order and any associated warranty period.
Prepared By:
Officer Maria T. GonzalezProcurement Specialist, Chicago Police Department
Date: ______________________
Approved By:
Superintendent James A. ReevesChief of Police, Chicago Police Department
United States Chicago, Illinois
Date: ______________________
Vendor Acceptance:
Daniel R. WhitfieldSales Director, Guardian Tactical Supply Co., LLC
Date: ______________________
City of Chicago Finance Approval:
Director of Finance, City of Chicago120 N. LaSalle Street, United States Chicago, IL 60602
Date: ______________________ ⬇️ Download as DOCX Edit online as DOCX
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