Quotation Estimate Customs Officer in New Zealand Auckland –Free Word Template Download with AI

Quotation Estimate No.	QE-2025-AKL-0047
Date of Issue	14 June 2025
Valid Until	14 July 2025 (30 calendar days)
Prepared By	Meridian Border & Trade Solutions Ltd, 42 Federal Street, Auckland CBD, New Zealand Auckland 1010
Prepared For	Harbourline Logistics Group, 18 Quay Street, Auckland, New Zealand Auckland 1010
Contact Person	Mr. Daniel Whitmore — Operations Director, Harbourline Logistics Group
Service Location	Port of Auckland, 100 Quay Street, New Zealand Auckland 1010

This Quotation Estimate has been prepared by Meridian Border & Trade Solutions Ltd to provide Harbourline Logistics Group with a comprehensive and itemised cost breakdown for the engagement of a qualified Customs Officer to support import, export, and border compliance operations at the Port of Auckland. This document serves as a formal Quotation Estimate and does not constitute a binding contract until countersigned by both parties. All pricing is quoted in New Zealand Dollars (NZD) and is specific to operations conducted within the New Zealand Auckland metropolitan region.

The Customs Officer engaged under this Quotation Estimate will perform the following duties in accordance with the Customs and Excise Act 2018 and all applicable regulations administered by New Zealand Customs Service (NZCS) in New Zealand Auckland:

Preparation, review, and submission of customs declarations (import and export) via the New Zealand Customs Service electronic system.
Classification of goods under the Harmonised System (HS) nomenclature and determination of applicable duty rates, GST, and excise obligations.
Coordination with NZCS officers at the Port of Auckland regarding inspections, queries, and clearance of cargo.
Maintenance of accurate records in compliance with the Trade Measures Act 1995 and the Customs and Excise Act 2018.
Advisory support to the client's logistics team on tariff engineering, free trade agreement utilisation (including CPTPP and RCEP provisions), and border compliance best practices specific to New Zealand Auckland operations.
Management of bonded warehouse documentation and transhipment declarations where applicable.
Monthly reporting on clearance times, duty expenditure, and compliance metrics.

Ref	Description of Service	Rate (NZD)	Quantity / Hours	Amount (NZD)
3.1	Senior Customs Officer — Full-time engagement (40 hrs/week) for 12 months. Includes all customs declaration processing, HS classification, and NZCS liaison at Port of Auckland.	$48.50 / hr	2,080 hrs	$100,880.00
3.2	Customs Officer — Part-time support (10 hrs/week) for peak-season surge capacity (October – December). Covers additional import volumes at New Zealand Auckland port facilities.	$42.00 / hr	120 hrs	$5,040.00
3.3	Compliance Audit & Documentation Review — One-time engagement to audit existing customs records, identify classification errors, and implement corrective actions. Conducted on-site in New Zealand Auckland.	$1,250.00	1 (fixed fee)	$1,250.00
3.4	Training & Induction — Onboarding of the Customs Officer to Harbourline Logistics Group systems, SOPs, and client-specific tariff schedules. Includes NZCS regulatory refresher.	$350.00	1 (fixed fee)	$350.00
3.5	Monthly Compliance Reporting & Advisory — Preparation of monthly duty expenditure reports, clearance KPI dashboards, and regulatory update briefings relevant to New Zealand Auckland trade operations.	$450.00 / month	12 months	$5,400.00
3.6	Software & System Access — Licensing for customs declaration software, NZCS e-portal access, and document management tools required for the Customs Officer role.	$180.00 / month	12 months	$2,160.00
3.7	Travel & On-Site Attendance — Travel between Meridian office and Port of Auckland, including parking and incidental costs for the Customs Officer during on-site inspections.	$120.00 / month	12 months	$1,440.00
Subtotal (excl. GST)				$116,520.00
GST @ 15%				$17,478.00
TOTAL (incl. GST)				$133,998.00

4.1 Validity: This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Should the client wish to proceed after the expiry date, a revised Quotation Estimate reflecting any market adjustments will be issued.

4.2 Payment Terms: Invoices will be issued monthly in arrears. Payment is due within fourteen (14) calendar days of the invoice date via bank transfer to the account details provided. Late payments will attract interest at the rate prescribed under the Interest on Debts Act 1978 (New Zealand).

4.3 Engagement of the Customs Officer: The Customs Officer assigned under this Quotation Estimate must hold a valid New Zealand Customs Service licence or be registered as a customs agent. Meridian Border & Trade Solutions Ltd warrants that the appointed Customs Officer will maintain all necessary credentials throughout the engagement period in New Zealand Auckland.

4.4 Confidentiality: All trade data, tariff classifications, and client-specific information handled by the Customs Officer shall be treated as strictly confidential. A Non-Disclosure Agreement (NDA) will be executed prior to commencement of services.

4.5 Termination: Either party may terminate the engagement with thirty (30) days written notice. In the event of termination, all fees accrued up to the termination date shall be payable in full.

4.6 Governing Law: This Quotation Estimate and any resulting contract shall be governed by and construed in accordance with the laws of New Zealand, with jurisdiction vested in the courts of New Zealand Auckland.

4.7 Insurance: Meridian Border & Trade Solutions Ltd maintains professional indemnity insurance of no less than NZD $5,000,000, covering all activities performed by the Customs Officer in the course of this engagement.

By signing below, both parties acknowledge and agree to the terms, conditions, and pricing set out in this Quotation Estimate for the engagement of a Customs Officer in New Zealand Auckland. This document, once countersigned, shall form the basis of the service agreement between the parties.

For and on behalf of Meridian Border & Trade Solutions Ltd:

Name: Sarah Chen
Title: Managing Director
Signature: _________________________
Date: _________________________

For and on behalf of Harbourline Logistics Group:

Name: Daniel Whitmore
Title: Operations Director
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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