Quotation Estimate Diplomat in Nigeria Abuja –Free Word Template Download with AI

Quotation Estimate

Quotation No.:	DIPL/ABJ/2025/00472
Date of Issue:	14 June 2025
Valid Until:	14 July 2025 (30 calendar days)
Prepared For:	The Hon. Permanent Secretary, Ministry of Foreign Affairs Federal Republic of Nigeria, Abuja
Project Reference:	Annual Diplomat Protocol & Security Engagement – FY 2025/2026
Prepared By:	Mr. Adebayo Okafor, Senior Account Manager, Diplomat

1. Introduction and Scope of Work

This Quotation Estimate is issued by Diplomat, a premier diplomatic protocol, security, and liaison services firm headquartered in Nigeria Abuja, in response to the request for a comprehensive annual engagement covering diplomatic protocol management, executive security detail, and international liaison coordination. Diplomat has operated in the Nigeria Abuja diplomatic corridor for over twelve years, serving embassies, high commissions, multilateral organisations, and federal government ministries with the highest standards of professionalism and discretion.

The scope of this Quotation Estimate encompasses the full spectrum of Diplomat's core service lines as they apply to the client's operational requirements within the Nigeria Abuja metropolitan area and its surrounding diplomatic zones, including Maitama, Asokoro, and the Wuse 2 diplomatic enclave.

2. Itemised Quotation Estimate

#	Service / Deliverable	Duration / Qty	Unit Cost (NGN)	Total (NGN)	Notes
1	Diplomat Executive Security Detail – Armed and unarmed protective officers for daily movement within Nigeria Abuja	12 months / 6 officers	4,850,000	34,920,000	Includes uniforms, comms gear
2	Diplomat Protocol & Ceremonial Coordination – Management of state visits, bilateral meetings, and official functions	12 months / 40 events	1,200,000	48,000,000	Per-event rate
3	Diplomat International Liaison & Translation Services – Multilingual support (English, French, Hausa, Arabic)	12 months / 240 hrs	85,000	20,400,000	On-call and scheduled
4	Diplomat Armoured Vehicle Fleet – 4x4 and sedan vehicles with diplomatic plates for Nigeria Abuja operations	12 months / 4 vehicles	3,200,000	15,360,000	Fuel and maintenance incl.
5	Diplomat Cybersecurity & Communications Hardening – Encrypted comms, secure email, and threat monitoring	12 months / 1 system	1,500,000	18,000,000	Monthly retainer
6	Diplomat Contingency & Crisis Response – 24/7 rapid deployment team within Nigeria Abuja	12 months / standby	950,000	11,400,000	Activation fee separate
7	Diplomat Administrative & Reporting – Monthly intelligence briefs, incident logs, and performance reviews	12 months / 12 reports	350,000	4,200,000	Delivered by 5th of month
SUBTOTAL				152,280,000
VAT (7.5%)				11,421,000
GRAND TOTAL (NGN)				163,701,000

Note: All figures in this Quotation Estimate are denominated in Nigerian Naira (NGN) and are subject to a 5% adjustment should the Central Bank of Nigeria exchange rate fluctuate by more than 10% during the contract period. Diplomat reserves the right to revise rates for services requiring third-party government clearances within the Nigeria Abuja jurisdiction. 3. Terms and Conditions

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, Diplomat reserves the right to re-evaluate pricing based on prevailing market conditions in Nigeria Abuja.
Payment terms: 40% advance mobilisation fee upon execution of the service agreement; 60% payable in equal monthly instalments over the remaining eleven months.
All Diplomat personnel deployed in Nigeria Abuja shall be vetted through the Department of State Services (DSS) and the Nigeria Immigration Service prior to commencement of duties.
Diplomat shall maintain full professional indemnity insurance and workers' compensation coverage for all staff operating within the Nigeria Abuja operational theatre.
Confidentiality: All information exchanged under this engagement shall be treated as strictly confidential. Diplomat shall not disclose client identities, movement patterns, or operational details to any third party without written consent.
Termination: Either party may terminate the agreement with sixty (60) days' written notice. In the event of early termination, Diplomat shall be compensated for all services rendered up to the termination date plus a 10% administrative closure fee.
Governing Law: This Quotation Estimate and the resulting contract shall be governed by the laws of the Federal Republic of Nigeria. Any disputes shall be resolved through arbitration in Nigeria Abuja in accordance with the Arbitration and Conciliation Act, Cap A18, LFN 2004.
Diplomat shall comply with all applicable regulations of the National Assembly, the Presidency, and the Ministry of Foreign Affairs regarding the conduct of private security and protocol services in Nigeria Abuja.

4. Acceptance and Authorisation

By signing below, the client acknowledges receipt of this Quotation Estimate from Diplomat and agrees to the terms, pricing, and conditions outlined herein for the provision of diplomatic protocol and security services in Nigeria Abuja.

For and on behalf of Diplomat
Authorised Signatory
Name: Adebayo Okafor
Title: Senior Account Manager
Date: _______________ For and on behalf of the Client
Authorised Signatory
Name: _________________________
Title: _________________________
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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