Quotation Estimate Musician in China Beijing –Free Word Template Download with AI

Quotation Estimate

Quotation Details

Quotation No.: QE-CB-2025-0417

Date Issued: 15 June 2025

Valid Until: 15 July 2025

Currency: Chinese Yuan (CNY / RMB)

Client Information

Client Name: Beijing International Cultural Exchange Center

Address: 45 Wangfujing Street, Dongcheng District, Beijing, China

Contact Person: Ms. Li Weifang

Phone: +86-10-8421-5566

Dear Ms. Li Weifang,

Thank you for your inquiry regarding professional Musician services for the upcoming "Beijing Autumn Cultural Festival" scheduled to take place in China Beijing from 12 to 18 September 2025. This Quotation Estimate has been prepared in full accordance with your requirements and reflects our comprehensive understanding of the artistic, logistical, and regulatory obligations associated with engaging a Musician for a multi-day public performance event in the capital region of China.

We are pleased to present this detailed Quotation Estimate for the engagement of a principal Musician—specifically a classical pianist and ensemble director—along with a supporting quartet of string players, to perform at the designated venues within China Beijing. All pricing below is inclusive of applicable Value Added Tax (VAT) at the current rate of 6% for cultural and artistic services as mandated by the State Taxation Administration of the People's Republic of China.

This Quotation Estimate covers the following services rendered by the Musician and accompanying ensemble in China Beijing:

Seven (7) consecutive days of live performance at the Beijing National Centre for the Performing Arts and the 798 Art District open-air stage.
Two (2) full rehearsal sessions per day, each lasting 90 minutes, conducted at the client's designated rehearsal facility in Haidian District, Beijing.
Pre-production consultation meetings (minimum three) to align the Musician's repertoire with the thematic requirements of the festival in China Beijing.
Provision of all personal musical instruments, sheet music, and performance attire by the Musician.
Compliance with all performance licensing requirements issued by the Beijing Municipal Bureau of Culture and Tourism, including the Foreign Performance Permit if the Musician is a non-resident artist.
On-site technical coordination with the venue's sound and lighting teams throughout the duration of the event in China Beijing.

Item No.	Description	Quantity	Unit Price (CNY)	Subtotal (CNY)
01	Principal Musician – Classical Pianist & Ensemble Director (daily performance fee, China Beijing)	7 days	18,000	126,000
02	Supporting String Quartet (4 musicians, daily performance fee)	28 musician-days	6,500	182,000
03	Daily Rehearsal Sessions (2 per day, 90 min each, all musicians)	14 sessions	4,200	58,800
04	Pre-Production Consultation & Repertoire Planning (Beijing, China)	3 meetings	5,000	15,000
05	Performance Licensing & Regulatory Compliance (Beijing Municipal Bureau of Culture)	1 package	12,000	12,000
06	Accommodation for Musician & Ensemble (5-star hotel, Chaoyang District, Beijing)	7 nights × 5 rooms	1,200	42,000
07	Local Transportation within China Beijing (chartered vehicle, 7 days)	7 days	3,500	24,500
08	On-Site Technical Director & Stage Manager (China Beijing event)	7 days	4,000	28,000
09	Professional Liability Insurance for Musician & Ensemble (event duration)	1 policy	8,500	8,500
10	Contingency & Miscellaneous (5% of subtotal)	1	—	21,190
TOTAL QUOTATION ESTIMATE (Inclusive of 6% VAT)				537,990

This Quotation Estimate for Musician services in China Beijing shall be settled according to the following schedule:

30% Advance Payment (CNY 161,397): Due within five (5) business days of written acceptance of this Quotation Estimate, to be transferred via bank wire to our corporate account at Bank of China, Beijing Chaoyang Branch.
40% Progress Payment (CNY 215,196): Due upon completion of the third (3rd) performance day in China Beijing, confirmed by a signed attendance sheet from the client's project manager.
30% Final Payment (CNY 161,397): Due within ten (10) business days following the final performance day and submission of all required documentation, including the performance completion certificate issued by the Beijing Municipal Bureau of Culture and Tourism.

This Quotation Estimate is valid for thirty (30) calendar days from the date of issue. Beyond this period, pricing for the Musician and ensemble may be subject to revision based on market conditions in China Beijing.
The Musician reserves the right to reschedule up to one (1) performance day with a minimum of 72 hours' written notice in the event of force majeure, including but not limited to severe weather, public health directives, or government-ordered venue closures in China Beijing.
All intellectual property rights to original compositions performed by the Musician remain the sole property of the artist. The client may record and distribute audio/video of the performances in China Beijing solely for archival and promotional purposes, subject to prior written consent.
The client is responsible for securing all venue permits, crowd management, and public safety arrangements at the performance locations in China Beijing. Harmony East Music & Entertainment Co., Ltd. shall not be liable for any third-party claims arising from venue infrastructure or local authority actions.
Any changes to the scope of services outlined in this Quotation Estimate must be agreed upon in writing by both parties. Additional performance days, extended rehearsal hours, or changes to the Musician's repertoire will be billed at the rates specified herein or at mutually agreed supplementary rates.
Governing Law: This Quotation Estimate and any resulting contract shall be governed by and construed in accordance with the laws of the People's Republic of China. Disputes shall be resolved through arbitration at the Beijing Arbitration Commission (BAC) in accordance with its then-current rules.

By signing below, the client acknowledges receipt of this Quotation Estimate for Musician services in China Beijing and agrees to the terms, conditions, and pricing outlined herein. This document does not constitute a binding contract until a formal service agreement is executed by both parties.

For Harmony East Music & Entertainment Co., Ltd.

Name: Zhang Mingyuan

Title: General Manager

Signature: _________________________

Date: _________________________

For Beijing International Cultural Exchange Center

Name: Li Weifang

Title: Director of Events

Signature: _________________________

Date: _________________________

⬇️ Download as DOCX Edit online as DOCX

Create your own Word template with our GoGPT AI prompt:

GoGPT