Quotation Estimate Professor in Germany Berlin –Free Word Template Download with AI

Quotation Estimate No.:	QTE-BER-2025-0417
Date of Issue:	14 June 2025
Valid Until:	14 July 2025 (30 calendar days)
Prepared By (Professor):	Prof. Dr. Heinrich Albrecht, PhD, DSc
Affiliation:	Freelance Academic Consultant — Registered in Berlin, Germany
Address (Professor):	Friedrichstraße 128, 10117 Berlin, Germany
VAT ID (USt-IdNr.):	DE 312 456 789
Prepared For (Client):	Technische Universität Berlin — Department of Engineering Sciences
Client Address:	Fasanenstraße 88, 10623 Berlin, Germany
Contact Person:	Dr. Sabine Winkler, Head of Department

This Quotation Estimate is issued by Professor Dr. Heinrich Albrecht in his capacity as an independent academic professional providing expert services within the jurisdiction of Germany, specifically the federal state of Berlin. The Professor has been engaged to deliver a comprehensive package of academic and consultative services as outlined below. All services shall be performed in accordance with the academic standards and professional regulations applicable in Germany Berlin, including compliance with the relevant provisions of the German Civil Code (Bürgerliches Gesetzbuch, BGB) and applicable tax regulations administered by the Finanzamt Berlin.

Ref.	Description of Service	Quantity	Unit Rate (EUR)	Amount (EUR)	VAT (19%)
01	Guest Lecture Series: Advanced Computational Engineering (6 sessions, 90 minutes each) delivered at the client's premises in Berlin, Germany	6 sessions	1,200.00	7,200.00	1,368.00
02	Research Supervision and Methodological Guidance for 12 doctoral candidates (monthly mentoring, 2 hours per candidate per month, 4-month period)	48 hours	185.00	8,880.00	1,687.20
03	Expert Review and Peer Assessment of 25 research manuscripts for the departmental publication board	25 documents	320.00	8,000.00	1,520.00
04	Curriculum Development and Syllabus Design for a new Master's programme in Sustainable Infrastructure Engineering (including 3 workshop days in Berlin)	1 project	6,500.00	6,500.00	1,235.00
05	Ad-hoc Academic Consultation and Strategic Advisory (up to 20 hours total, available by appointment at the Professor's office in Berlin or remotely)	20 hours	210.00	4,200.00	798.00
06	Travel and Accommodation Allowance for on-site visits to the client's facilities within Berlin and the greater Berlin metropolitan area (estimated 8 days)	8 days	145.00	1,160.00	220.40
Subtotal (Net)				35,940.00	6,828.60
TOTAL (Gross, incl. 19% VAT)				42,768.60 EUR

All amounts are stated in Euro (EUR). Value Added Tax (Mehrwertsteuer, MwSt.) is applied at the standard German rate of 19% in accordance with the Umsatzsteuergesetz (UStG). The Professor is registered for VAT purposes in Berlin, Germany.

3.1 Validity. This Quotation Estimate is valid for a period of thirty (30) calendar days from the date of issue. Upon expiry, the Professor reserves the right to revise the rates and terms set forth herein. The client is requested to confirm acceptance in writing within the validity period to secure the quoted rates for the engagement in Germany Berlin.

3.2 Payment Terms. Invoicing shall be issued monthly in arrears following the delivery of services. Payment is due within fourteen (14) calendar days of the invoice date via bank transfer to the Professor's designated account held with a German bank in Berlin. Late payments shall accrue interest at the statutory rate pursuant to Section 288 of the German Civil Code (BGB).

3.3 Cancellation and Termination. Either party may terminate the engagement with a written notice period of fourteen (14) days. In the event of cancellation by the client, any services already rendered by the Professor up to the date of termination shall be invoiced in full. The Professor shall not be liable for any consequential losses arising from early termination.

3.4 Intellectual Property. All lecture materials, curriculum documents, and written assessments produced by the Professor under this Quotation Estimate shall remain the intellectual property of the Professor unless otherwise agreed in a separate written agreement. The client is granted a non-exclusive, non-transferable licence to use such materials for internal academic purposes within the institution in Berlin, Germany.

3.5 Confidentiality. The Professor undertakes to treat all proprietary information, unpublished research data, and internal documents of the client with strict confidentiality in accordance with the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) and the General Data Protection Regulation (GDPR) applicable in Germany.

3.6 Governing Law and Jurisdiction. This Quotation Estimate and any resulting contractual relationship shall be governed by and construed in accordance with the laws of the Federal Republic of Germany. Any disputes arising herefrom shall be subject to the exclusive jurisdiction of the competent courts in Berlin, Germany.

3.7 Force Majeure. Neither party shall be liable for failure to perform obligations due to circumstances beyond reasonable control, including but not limited to natural disasters, government-imposed restrictions, or public health emergencies affecting operations in Berlin, Germany.

Important Notice: This Quotation Estimate constitutes a non-binding offer for the purpose of budgetary planning and internal approval processes. A binding contractual agreement shall only come into effect upon the mutual execution of a formal service contract (Dienstvertrag) by both parties. The Professor's engagement is subject to the availability of the specified time slots and the client's timely written confirmation.

For and on behalf of the Professor (Service Provider):

Prof. Dr. Heinrich Albrecht
Date: _________________________

For and on behalf of the Client (Accepting Party):

Dr. Sabine Winkler
Technische Universität Berlin
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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