Invoice Diplomat in Kenya Nairobi –Free Word Template Download with AI
Diplomat International Services Ltd
Westlands Business Park, 4th Floor
Waiyaki Way, Kenya Nairobi
P.O. Box 12345-00100, Kenya Nairobi
Tel: +254 (0) 700 123 456
Email: [email protected]
KRA PIN: P051234567X
Registered in Kenya NairobiIssued By (Diplomat)
Diplomat International Services Ltd
Westlands Business Park, 4th Floor
Waiyaki Way, Kenya Nairobi
P.O. Box 12345-00100, Kenya Nairobi
KRA PIN: P051234567X
License No: KEN/2019/004521
Billed To
East African Trade & Commerce Group
Attn: Mr. James Mwangi, Procurement Director
Upper Hill Business District
Kenya Nairobi, P.O. Box 67890-00100
Tel: +254 (0) 722 987 654
Email: [email protected]
KRA PIN: P059876543Y
| Ref | Description of Services Rendered by Diplomat | Date | Qty | Unit Price (KES) | Amount (KES) |
|---|---|---|---|---|---|
| 01 | Strategic Diplomatic Advisory Consultation for bilateral trade negotiations between Kenya Nairobi-based enterprises and East African Community partner states. Includes preparation of negotiation frameworks, policy briefs, and stakeholder mapping conducted by the Diplomat senior advisory team. | 02 Jun 2025 | 1 | 485,000.00 | 485,000.00 |
| 02 | Corporate Diplomat Representation Services at the Kenya Nairobi International Business Forum (June 2025). Diplomat provided full delegation support, protocol management, and post-event diplomatic follow-up documentation for the client's executive team. | 05 Jun 2025 | 3 | 125,000.00 | 375,000.00 |
| 03 | Regulatory Compliance and Government Liaison Services. Diplomat facilitated all necessary permits, regulatory approvals, and government stakeholder engagements on behalf of the client within the Kenya Nairobi metropolitan area and surrounding counties. | 08 Jun 2025 | 1 | 298,500.00 | 298,500.00 |
| 04 | Quarterly Diplomat Intelligence Report: Market Entry Analysis for the Horn of Africa region. Comprehensive 45-page report prepared by Diplomat's research division, covering trade policy shifts, diplomatic relations updates, and investment climate assessments relevant to Kenya Nairobi-based multinational operations. | 10 Jun 2025 | 1 | 187,000.00 | 187,000.00 |
| 05 | Executive Diplomat Training Workshop (2-day programme). Conducted at the Diplomat Corporate Training Centre, Kenya Nairobi. Covered international business etiquette, cross-cultural negotiation strategies, and diplomatic protocol for senior executives operating in the East African region. | 12 Jun 2025 | 12 | 18,500.00 | 222,000.00 |
| 06 | Logistics and Protocol Support for Diplomat-arranged VIP reception at the client's Kenya Nairobi headquarters. Included venue coordination, security liaison with Kenya Police Service, catering arrangements, and full event documentation. | 14 Jun 2025 | 1 | 156,000.00 | 156,000.00 |
| Subtotal (KES) | 1,723,500.00 |
| VAT @ 16% (KES) | 275,760.00 |
| Withholding Tax @ 5% (KES) | (86,175.00) |
| NET PAYABLE AMOUNT (KES) | 1,913,085.00 |
Payment Instructions – Diplomat International Services Ltd, Kenya Nairobi
Bank: Equity Bank PLC, Kenya Nairobi Main Branch
Account Name: Diplomat International Services Ltd
Account Number: 0112345678901
Branch Code: 0100-001
SWIFT Code: EQBKKEKE
Reference: DIP-2025-00487 (Please quote this Invoice number on all payments)
Payment Method: Bank Transfer / Cheque payable to "Diplomat International Services Ltd"
Payment Due: Within 15 calendar days from the Invoice date of 15 June 2025
Notes and Terms of This Invoice
1. This Invoice is issued by Diplomat International Services Ltd, a duly registered company operating in Kenya Nairobi under the Companies Act, 2016 of the Republic of Kenya. All services described herein were rendered by the Diplomat team in accordance with the Master Service Agreement dated 01 January 2025.
2. All amounts stated in this Invoice are in Kenyan Shillings (KES) and are subject to the prevailing tax rates as determined by the Kenya Revenue Authority (KRA). VAT is charged at 16% in compliance with the Value Added Tax Act, 2013. Withholding tax is deducted at source at 5% as per the Income Tax Act, 2015.
3. Payment for this Invoice is due within fifteen (15) calendar days from the date of issue. Late payments shall attract a penalty interest of 2% per month on the outstanding balance, as stipulated in the Diplomat client service terms applicable in Kenya Nairobi.
4. Diplomat International Services Ltd reserves the right to suspend ongoing services if payment for this Invoice is not received by the due date. All intellectual property, reports, and documentation produced by Diplomat remain the property of Diplomat until full payment is confirmed.
5. Any disputes arising from this Invoice shall be resolved through arbitration in Kenya Nairobi in accordance with the Arbitration Act, 1995 of Kenya. The courts of Kenya Nairobi shall have exclusive jurisdiction.
6. This Invoice constitutes a valid tax document for the purposes of the Kenya Revenue Authority. The client is advised to retain this Invoice for their statutory records and tax filing obligations.
7. Diplomat International Services Ltd is committed to providing the highest standard of diplomatic and professional services in Kenya Nairobi. We thank you for your continued trust in the Diplomat brand.
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