Invoice Education Administrator in South Africa Cape Town –Free Word Template Download with AI
Unit 14, 2nd Floor, Atlantic Business Centre
123 Sea Point Promenade, Sea Point
Cape Town, 8005, Western Cape, South Africa
Tel: +27 21 430 5678 | Email: [email protected]
VAT Registration No: 4930123456
Bill To
Western Cape Department of Education
Attention: Director of Administrative Services
1st Floor, Government Offices
100 Main Road, Cape Town, 8001
Western Cape, South Africa
VAT No: 4500987654
Service Provider
Thandiwe Mokoena, Education Administrator
Cape Town Education Administration Services
Professional Education Administrator
Cape Town, Western Cape, South Africa
SAQA Registered Practitioner No: SAQA-ED-2019-0847
| Ref | Description of Services Rendered | Hours | Rate (ZAR) | Amount (ZAR) |
|---|---|---|---|---|
| 01 | Monthly administrative coordination and scheduling of curriculum review meetings for the Cape Town public school district, including preparation of agendas, minutes, and follow-up documentation as an Education Administrator. | 24 | R 450.00 | R 10,800.00 |
| 02 | Management and processing of learner enrolment records, transfer documentation, and academic transcripts for 12 schools across the Cape Town metropolitan area, ensuring compliance with the South African Schools Act and Department of Education data protection policies. | 32 | R 450.00 | R 14,400.00 |
| 03 | Preparation and submission of quarterly financial reports, budget variance analyses, and procurement documentation for educational resources, textbooks, and infrastructure maintenance funds allocated to Cape Town schools. | 18 | R 520.00 | R 9,360.00 |
| 04 | Coordination of teacher professional development programmes, including venue booking in Cape Town, facilitator contracts, attendance tracking, and post-programme evaluation reports submitted to the Western Cape Education Department. | 16 | R 480.00 | R 7,680.00 |
| 05 | Administrative support for the annual Education Quality Improvement Plan (EQIP) review cycle, including data collation from 45 schools, stakeholder correspondence, and compilation of the consolidated report for the Cape Town Education Cluster. | 20 | R 500.00 | R 10,000.00 |
| 06 | Management of the Education Administrator's office operations, including filing systems, correspondence handling, meeting room bookings, and liaison with the South African National Department of Education regional office in Cape Town. | 12 | R 420.00 | R 5,040.00 |
| 07 | Special project: Administrative oversight of the Cape Town Schools Digital Transformation Initiative, including vendor management, contract administration, and progress reporting to the Western Cape Provincial Government. | 28 | R 550.00 | R 15,400.00 |
Subtotal (Excl. VAT):R 72,680.00
VAT @ 15% (South Africa):R 10,902.00
Grand Total (Incl. VAT):R 83,582.00
All amounts are in South African Rand (ZAR). VAT is applied in accordance with the South African Revenue Service (SARS) regulations. This Invoice is valid for 30 days from the date of issue.
Payment Terms and Instructions
This Invoice is payable within thirty (30) days of the invoice date, i.e., no later than 15 July 2025. Payment should be made via electronic funds transfer (EFT) to the following account:
Bank: Standard Bank, South Africa
Branch: Cape Town, Sea Point
Account Name: Cape Town Education Administration Services (Pty) Ltd
Account Number: 1045678923
Branch Code: 051001
Reference: CTEA-2025-0047
Please quote the Invoice number as your payment reference. A late payment interest of 1.5% per month will be applied to overdue amounts in accordance with the South African National Credit Act and the terms of our service agreement.
Notes and Additional Information
This Invoice reflects professional services rendered by Thandiwe Mokoena, a registered Education Administrator, in the capacity of providing comprehensive administrative support to the Western Cape Department of Education. All services were delivered in Cape Town, South Africa, and comply with the standards set by the South African Council for Educators (SACE) and the relevant provincial education authority.
The Education Administrator confirms that all records, reports, and documentation prepared during the service period have been submitted in accordance with the Public Finance Management Act (PFMA) and the Promotion of Access to Information Act (PAIA) of South Africa. All personal data processed in the course of these services has been handled in full compliance with the Protection of Personal Information Act (POPIA), 2013.
Should you require any clarification regarding the line items on this Invoice, or wish to dispute any portion of the charges, please contact the undersigned Education Administrator within fourteen (14) days of the invoice date. All queries regarding this Invoice should be directed to [email protected] or by telephone at +27 21 430 5678, Monday to Friday, 08:00 to 16:30 South African Standard Time (SAST).
Thank you for your continued partnership in advancing educational administration excellence in Cape Town and the broader Western Cape province of South Africa.
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