Invoice Education Administrator in Zimbabwe Harare –Free Word Template Download with AI
12 Samora Machel Avenue, Harare, Zimbabwe
P.O. Box 4521, Harare, Zimbabwe
Tel: +263 242 789 456 | Email: [email protected]
Registration No: ZW-2019-EDU-00847
VAT Reg: 4521-8876-ZW
Bill From (Service Provider)
Harare Educational Services (Pvt) Ltd
12 Samora Machel Avenue
Harare, Zimbabwe
P.O. Box 4521, Harare
Contact: Mr. Tendai Moyo
Role: Education Administrator
Email: [email protected]
Bill To (Client)
Harare Provincial Education Authority
Ministry of Primary and Secondary Education
4th Floor, Education House
15 Samora Machel Avenue
Harare, Zimbabwe
Attn: Dr. Rudo Chikafu, Director
Email: [email protected]
| Ref | Description of Services | Role | Qty | Rate (USD) | Amount (USD) |
|---|---|---|---|---|---|
| 01 | Monthly administrative oversight and coordination of educational programmes across Harare urban and peri-urban schools, including curriculum alignment reviews and staff scheduling. | Education Administrator | 1 | 2,500.00 | 2,500.00 |
| 02 | Preparation and submission of quarterly compliance reports to the Zimbabwe Ministry of Primary and Secondary Education, ensuring adherence to national education standards and regulatory frameworks. | Education Administrator | 1 | 850.00 | 850.00 |
| 03 | Facilitation of two (2) stakeholder meetings in Harare with school principals, teachers' unions, and community representatives to address infrastructure challenges and resource allocation for the 2025 academic year. | Education Administrator | 2 | 400.00 | 800.00 |
| 04 | Management and processing of student enrollment records for 15 public schools in Harare, including data migration to the national education management information system (EMIS). | Education Administrator | 1 | 1,200.00 | 1,200.00 |
| 05 | Procurement coordination and vendor management for educational materials, laboratory equipment, and ICT resources distributed to schools across the Harare metropolitan area. | Education Administrator | 1 | 950.00 | 950.00 |
| 06 | Administrative support for the Zimbabwe National Examinations Council (ZIMSEC) coordination office in Harare, including logistics planning, candidate registration verification, and examination centre allocation for the May 2025 sitting. | Education Administrator | 1 | 1,100.00 | 1,100.00 |
| 07 | Development and implementation of a professional development framework for 200 teachers in Harare, including scheduling, venue booking, and post-training evaluation documentation. | Education Administrator | 1 | 700.00 | 700.00 |
| Subtotal | 8,100.00 |
| VAT (15%) | 1,215.00 |
| Applicable Withholding Tax (10%) | (810.00) |
| Grand Total Due | 8,505.00 |
Payment Instructions
Bank: CBZ (Citibank Zimbabwe) Ltd
Account Name: Harare Educational Services (Pvt) Ltd
Account Number: 0045218876
Branch: Harare CBD, Zimbabwe
SWIFT Code: CBZZZW2H
Reference: HES-2025-00347
Please ensure that payment is made within fourteen (14) calendar days of the Invoice date. Late payments will attract a penalty of 2% per month as stipulated in the service agreement. All payments must be made in United States Dollars (USD) as per the terms of the contract. This Invoice is subject to the Zimbabwe Revenue Authority (ZIMRA) tax regulations and the Zimbabwean Companies and Other Entities Act.
Notes and Terms
1. This Invoice covers professional services rendered by the Education Administrator for the month of May 2025 in the Harare metropolitan area, Zimbabwe. All services were performed in accordance with the Master Service Agreement (Contract No: HES-MSA-2024-012) signed on 1 February 2024.
2. The Education Administrator confirms that all administrative tasks, compliance reporting, stakeholder engagement, and coordination activities listed above were completed to the satisfaction of the Harare Provincial Education Authority during the stated service period.
3. This Invoice is valid for ninety (90) days from the date of issue. After this period, the Invoice may be subject to re-evaluation of applicable tax rates and exchange rate adjustments as determined by the Reserve Bank of Zimbabwe.
4. Any disputes arising from this Invoice shall be resolved through mediation in Harare, Zimbabwe, in accordance with the Arbitration Act [Chapter 24:12] of the Laws of Zimbabwe.
5. The Education Administrator reserves the right to issue a credit note or amended Invoice in the event of any clerical error or service adjustment mutually agreed upon by both parties.
6. This document constitutes a legally binding financial record for the purposes of the Zimbabwean public financial management system and must be retained by both parties for a minimum period of seven (7) years as per ZIMRA requirements.
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