Invoice Librarian in Pakistan Islamabad –Free Word Template Download with AI
Plot 42, Blue Area, Jinnah Avenue
Islamabad, Pakistan Islamabad 44000
Tax Registration No (NTN): 41200587-3
Phone: +92-51-227-4567 | Email: [email protected]
Billed To (Client)
Islamabad Public Library Authority
Constitution Avenue, F-6/2
Islamabad, Pakistan Islamabad 44000
Attn: Director General, Library Operations
Client Reference: IPLA-2025-CONTRACT-112
Client NTN: 30500123-8
Service Provider
Islamabad Knowledge & Library Services Pvt. Ltd.
Plot 42, Blue Area, Jinnah Avenue
Islamabad, Pakistan Islamabad 44000
Attn: Chief Librarian, Ms. Ayesha Khan
Bank: HBL, Branch: Blue Area, Islamabad
Account No: 0012-4567-8901-2345
IBAN: PK00HABB0012456789012345
| # | Description of Librarian Services | Category | Qty / Hours | Rate (PKR) | Amount (PKR) |
|---|---|---|---|---|---|
| 1 | Senior Librarian – Cataloguing and Classification of 2,500 new Urdu and English acquisitions using the Dewey Decimal System and Library of Congress Classification for the Islamabad Public Library main branch. | Professional Services | 160 hrs | 2,800 | 448,000.00 |
| 2 | Librarian – Digital Archiving and Metadata Management: Conversion and digitization of 800 historical manuscripts and periodicals from the Pakistan Islamabad heritage collection, including OCR processing and metadata tagging. | Technical Services | 120 hrs | 3,200 | 384,000.00 |
| 3 | Assistant Librarian – Circulation Desk Management and Patron Support: Daily management of the lending and returns system, member registration, reference queries, and inter-library loan coordination for the Islamabad branch. | Operational Services | 220 hrs | 1,800 | 396,000.00 |
| 4 | Librarian – Community Outreach and Reading Program Coordination: Planning and execution of 12 community reading sessions, children's story hours, and literacy workshops across six neighbourhood centres in Pakistan Islamabad. | Programme Services | 12 sessions | 15,000 | 180,000.00 |
| 5 | Librarian – Training and Capacity Building: Conducting a five-day intensive training programme for 25 junior library staff members on modern information retrieval, digital resource management, and patron engagement strategies. | Training | 5 days | 25,000 | 125,000.00 |
| 6 | Librarian – Periodic Collection Assessment and Weeding: Comprehensive review of the existing 45,000-volume collection at the Islamabad Public Library, including condition assessment, obsolescence identification, and disposal recommendations. | Consultancy | 1 report | 85,000 | 85,000.00 |
| 7 | Librarian – Vendor Liaison and Procurement Support: Coordinating with 8 publishing houses and 3 international distributors for the acquisition of 1,200 new titles, including negotiation, order placement, and receipt verification. | Procurement | 1 month | 65,000 | 65,000.00 |
| Subtotal | PKR 1,683,000.00 |
| Sales Tax (GST) @ 16% | PKR 269,280.00 |
| Federal Excise Duty (FED) @ 0.5% | PKR 8,415.00 |
| Service Charge (Bank Transfer) | PKR 0.00 |
| GRAND TOTAL (PKR) | PKR 1,960,695.00 |
Payment Terms & Conditions
- This Invoice must be settled in full within 15 calendar days from the Invoice Date (i.e., on or before 30 June 2025) via bank transfer to the account details provided above.
- Payment is to be made in Pakistani Rupees (PKR) to Islamabad Knowledge & Library Services Pvt. Ltd., HBL Blue Area Branch, Islamabad, Pakistan Islamabad.
- A late payment penalty of 2% per month (or the maximum rate permitted under the laws of Pakistan Islamabad, whichever is lower) shall apply to any outstanding balance after the due date.
- All services rendered by our Librarian team are subject to the Master Service Agreement (MSA) dated 01 March 2025, Reference No. MSA-2025-0034, between the parties.
- Any disputes arising from this Invoice shall be resolved through arbitration in Islamabad, Pakistan Islamabad, in accordance with the Arbitration Act, 1940 of Pakistan.
- This Invoice is valid for 90 days from the date of issue. After this period, a revised Invoice reflecting any applicable rate adjustments will be issued.
Additional Notes & Remarks
1. All Librarian services described in this Invoice were performed in accordance with the professional standards set by the Pakistan Library Association (PLA) and the National Library of Pakistan, Islamabad.
2. The Chief Librarian, Ms. Ayesha Khan (PLA Member No. 4521), has certified the completion of all deliverables listed above. A detailed service completion report is attached as Annexure-A to this Invoice.
3. The Islamabad Public Library Authority is requested to verify the quantity and quality of services rendered before processing payment. Any discrepancies must be reported in writing within 7 working days of receipt of this Invoice.
4. This Invoice is issued in compliance with the Federal Board of Revenue (FBR) regulations for service tax invoicing in Pakistan Islamabad. A copy of this Invoice has been registered on the FBR e-invoicing portal.
5. For any queries regarding this Invoice, please contact our billing department at [email protected] or +92-51-227-4567, Monday to Friday, 09:00 to 17:00 Pakistan Standard Time (PKT).
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