Invoice Librarian in South Africa Cape Town –Free Word Template Download with AI
42 Bree Street, Gardens, Cape Town, 8001, South Africa
Phone: +27 21 424 5678 | Email: [email protected]
VAT Registration No: 4930128765
Company Reg No: 2019/456789/07
Billed To
Cape Town Metropolitan Library Authority
112 Main Road, Cape Town, 8001
Western Cape, South Africa
Attn: Mrs. Naledi van der Merwe, Chief Librarian
Email: [email protected]
VAT No: 4930987654
Service Provider
Cape Town Knowledge & Archives Services (Pty) Ltd
42 Bree Street, Gardens, Cape Town, 8001
Western Cape, South Africa
Attn: Mr. Thabo Mokoena, Lead Librarian & Account Manager
Email: [email protected]
VAT No: 4930128765
| Ref | Description of Librarian Services | Rate (ZAR) | Hours | VAT (15%) | Amount (ZAR) |
|---|---|---|---|---|---|
| 01 | Senior Librarian consultation for the reorganisation of the Cape Town Central Library digital catalogue system, including metadata standardisation and classification review in accordance with the Dewey Decimal System and South African national library standards. | 1,250.00 | 24 | 4,500.00 | 34,500.00 |
| 02 | Librarian-led community outreach programme coordination for the Cape Town public library network, encompassing literacy workshops, children's reading sessions, and archival heritage presentations held across the Western Cape region of South Africa. | 950.00 | 32 | 4,560.00 | 34,960.00 |
| 03 | Specialist Librarian research support for the Cape Town Historical Archives project, involving the digitisation, indexing, and preservation of 19th-century colonial-era manuscripts and oral history recordings collected in the South Africa Cape Town metropolitan area. | 1,450.00 | 18 | 3,915.00 | 30,015.00 |
| 04 | Librarian training and professional development workshop for 12 junior library staff members at the Cape Town branch network, covering information retrieval strategies, reference interviewing techniques, and the use of the South African National Bibliographic Database. | 1,100.00 | 16 | 2,640.00 | 19,240.00 |
| 05 | Monthly Librarian supervision and quality assurance audit of the Cape Town inter-library loan (ILL) operations, ensuring compliance with the South African Library and Information Association (SALIA) ethical code and service-level agreements. | 850.00 | 20 | 2,550.00 | 19,550.00 |
| 06 | Librarian-assisted procurement advisory for the acquisition of 340 new titles for the Cape Town youth and adult sections, including supplier negotiation, ISBN verification, and budget allocation recommendations for the South Africa Cape Town public library budget cycle. | 780.00 | 10 | 1,170.00 | 8,970.00 |
| Subtotal (Excl. VAT) | R 137,235.00 |
| VAT @ 15% (South Africa) | R 20,585.25 |
| Grand Total (Incl. VAT) | R 157,820.25 |
All amounts are in South African Rand (ZAR). VAT is applied in accordance with the South African Revenue Service (SARS) regulations for the Western Cape region.
Invoice Notes & Terms
This Invoice is issued by Cape Town Knowledge & Archives Services (Pty) Ltd for professional Librarian services rendered to the Cape Town Metropolitan Library Authority during the service period indicated above. All Librarian personnel engaged on this contract hold valid qualifications from recognised South African institutions and are registered members of the South African Library and Information Association (SALIA).
The total amount of R 157,820.25 is payable within thirty (30) calendar days from the date of this Invoice. Late payments will attract interest at the rate of 10% per annum as stipulated in the National Credit Act of South Africa. Please reference Invoice number CTKA-2025-00487 on all correspondence and payments.
Should there be any discrepancies in the line items or the total amount on this Invoice, the client is requested to contact the undersigned Lead Librarian within fourteen (14) days of receipt. All services were performed in the South Africa Cape Town metropolitan area and comply with the applicable municipal by-laws and public sector procurement regulations of the Western Cape Province.
Payment Instructions
Bank: Standard Bank, South Africa
Account Name: Cape Town Knowledge & Archives Services (Pty) Ltd
Account Number: 012 345 6789
Branch Code: 051001
Reference: CTKA-2025-00487
SWIFT Code: SBZAZAJJ
Please ensure that the Invoice reference number is included in the payment reference to facilitate accurate reconciliation of this Librarian services account.
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