Invoice Librarian in United States Houston –Free Word Template Download with AI
Professional Librarian Services
PAIDPrepared By (Service Provider)
Dr. Margaret E. Whitfield
Senior Librarian & Information Specialist
Whitfield Library Consulting Group
2847 Westheimer Road, Suite 310
Houston, Texas 77098
United States
Tel: (713) 555-0142
Email: [email protected]
TIN: 84-2937165
Billed To (Client)
Houston Public Library System
Attn: Director of Collections & Archives
5000 Allen Parkway
Houston, Texas 77004
United States
Tel: (713) 555-0200
Email: [email protected]
Account No.: HPL-2025-0091
Description of Librarian Services Rendered
| # | Service Description | Hours | Rate (USD) | Subtotal (USD) | Date Performed |
|---|---|---|---|---|---|
| 1 | Comprehensive cataloging and classification of 1,200 newly acquired volumes for the Houston Central Library branch, including MARC record creation, subject heading assignment, and Dewey Decimal classification in accordance with Library of Congress standards. | 48 | $85.00 | $4,080.00 | May 1 – May 10, 2025 |
| 2 | Specialized reference research and bibliographic support for the Houston Public Library's local history and genealogy department, including archival retrieval, interlibrary loan coordination with the University of Houston Libraries, and compilation of annotated bibliographies for community researchers. | 32 | $95.00 | $3,040.00 | May 12 – May 20, 2025 |
| 3 | Development and delivery of a four-week digital literacy and information retrieval workshop series for adult patrons at the Houston Heights branch, covering database navigation, citation management, and open-access resource utilization. | 24 | $110.00 | $2,640.00 | May 5 – May 23, 2025 |
| 4 | Assessment and reorganization of the rare books and special collections archive at the Houston Public Library, including condition reports, environmental monitoring recommendations, and digitization prioritization for 340 fragile items. | 20 | $120.00 | $2,400.00 | May 15 – May 28, 2025 |
| 5 | Consultation and advisory services regarding the implementation of a new integrated library management system (ILMS) for the Houston Public Library network, including vendor evaluation, data migration planning, and staff training curriculum design. | 16 | $130.00 | $2,080.00 | May 20 – May 31, 2025 |
| Subtotal | $14,240.00 |
|---|---|
| Tax (Texas State 8.25%) | $1,174.80 |
| Travel & Local Transportation (Houston Metro Area) | $320.00 |
| Discount (Annual Retainer Agreement) | -$500.00 |
| TOTAL AMOUNT DUE | $15,234.80 |
Payment Terms & Notes
Payment Due: Net 30 days from the date of this Invoice. Payment is due no later than July 15, 2025.
Payment Method: Please remit payment via electronic funds transfer (EFT) to the account listed below, or by check payable to "Whitfield Library Consulting Group."
Bank Details: First National Bank of Houston | Routing: 071000013 | Account: 4482-9917-302 | ABA: 071000013
Late Payment: A late fee of 1.5% per month will be applied to any balance remaining after the due date, in accordance with Texas Business & Commerce Code §2.101.
Disputes: Any discrepancies regarding this Invoice must be reported in writing within ten (10) business days of receipt. Please reference Invoice Number INV-HOU-2025-00472 in all correspondence.
Compliance: All Librarian services described herein were performed in full compliance with the American Library Association (ALA) Code of Ethics and the professional standards established by the Texas Library Association. All work was conducted within the jurisdiction of Houston, Harris County, Texas, United States.
Confidentiality: The undersigned Librarian affirms that all patron records, collection data, and institutional information accessed during the course of these services shall be treated as strictly confidential in accordance with the Texas Public Information Act and applicable federal privacy regulations.
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