Invoice Photographer in Kenya Nairobi –Free Word Template Download with AI
Professional Photographer Services
Waiyaki Way, Westlands Business Park
Nairobi, Kenya
Tel: +254 712 345 678
Email: [email protected]
KRA PIN: P051234567X
Invoice No: SL-2025-04871
Date Issued: 15 June 2025
Due Date: 30 June 2025
Pending Payment
Billed To
Acacia Events & Conferences Ltd.
Attention: Mr. David Mwangi, Procurement Manager
Kenya International Convention Centre
Upper Hill, Kenya Nairobi
Tel: +254 733 987 654
Email: [email protected]
Project Reference
Annual Corporate Gala 2025
Event Date: 28 June 2025
Venue: Sarova Stanley Hotel, Karen
Location: Kenya Nairobi
Contract Ref: AE-2025-GALA-019
Description of Services Rendered by Photographer| # | Service Description | Date | Qty | Rate (KES) | Amount (KES) |
|---|---|---|---|---|---|
| 1 | Lead Photographer – Full Event Coverage (8 hours) including pre-event setup, ceremony, dinner, and closing remarks at the Sarova Stanley Hotel, Kenya Nairobi | 28 Jun 2025 | 1 | 85,000.00 | 85,000.00 |
| 2 | Second Photographer – Candid and guest photography coverage (8 hours) to ensure comprehensive documentation of all attendees and activities | 28 Jun 2025 | 1 | 55,000.00 | 55,000.00 |
| 3 | Professional Photo Editing and Retouching – Minimum 150 high-resolution images delivered in both JPEG and RAW formats, color-corrected and optimized for print and digital use | 05 Jul 2025 | 1 | 45,000.00 | 45,000.00 |
| 4 | Same-Day Edit (SDE) – 30 highlight images delivered by 11:00 PM on the event day for immediate social media and press distribution | 28 Jun 2025 | 1 | 25,000.00 | 25,000.00 |
| 5 | Professional Photo Album – 30-page hardcover album (A4 size) with premium matte lamination, containing 60 curated images from the event, produced in Kenya Nairobi | 15 Jul 2025 | 1 | 38,000.00 | 38,000.00 |
| 6 | Travel and Logistics – Transportation of the Photographer team and equipment from Westlands studio to Karen venue and return, including parking and fuel costs within Kenya Nairobi city limits | 28 Jun 2025 | 1 | 8,500.00 | 8,500.00 |
| 7 | Equipment Rental – Additional lighting kit (2x strobe units, 4x softboxes, reflectors) and backup camera bodies for redundancy during the event | 28 Jun 2025 | 1 | 12,000.00 | 12,000.00 |
| Subtotal | 268,500.00 |
| VAT (16%) | 42,960.00 |
| Withholding Tax (5%) | (13,425.00) |
| Net Amount Due (KES) | 298,035.00 |
Bank: Equity Bank PLC, Kenya Nairobi – Westlands Branch
Account Name: Savanna Lens Photography Ltd.
Account Number: 0123456789
Branch Code: 0100-0023
Payment Reference: SL-2025-04871
Mobile Money (M-Pesa): +254 712 345 678 (Savanna Lens)
Payment Terms: 50% advance deposit due upon signing of contract; balance due within 14 days of invoice date. Late payments attract a penalty of 2% per month as per Kenyan commercial law.
Notes and RemarksThis Invoice is issued by Savanna Lens Photography, a registered professional Photographer firm operating in Kenya Nairobi, in accordance with the Kenya Revenue Authority (KRA) eTIMS compliance requirements. All amounts stated in this Invoice are in Kenyan Shillings (KES) unless otherwise indicated.
The Photographer team will arrive at the Sarova Stanley Hotel venue at 14:00 hours on 28 June 2025 for equipment setup and lighting calibration. The client is requested to provide a dedicated workspace or quiet room for the Photographer to perform same-day editing and image selection. Access to the venue's power supply and Wi-Fi network must be arranged in advance.
All images captured by the Photographer during this engagement remain the intellectual property of Savanna Lens Photography until full payment of this Invoice is received. Upon clearance of the outstanding balance, the client shall receive a non-exclusive commercial license to use the delivered images for internal corporate communications, press releases, and social media platforms. Any use beyond the agreed scope requires a separate written agreement and additional licensing fees.
The Photographer reserves the right to use up to five (5) images from the event for portfolio and marketing purposes, provided that the client's branding and event identity are not misrepresented. If the client requires a full embargo on all images, a 15% surcharge will apply to the total Invoice amount.
Terms and Conditions1. This Invoice constitutes a formal request for payment for professional Photographer services rendered and to be rendered in Kenya Nairobi. Acceptance of this Invoice implies agreement to all terms stated herein.
2. The Photographer is not liable for delays in image delivery caused by force majeure events, including but not limited to power outages, internet failures, or government-mandated closures in Kenya Nairobi.
3. Any additional services requested beyond the scope defined in this Invoice will be billed separately at the Photographer's standard hourly rate of KES 12,500 per hour, subject to prior written approval by the client.
4. Disputes arising from this Invoice shall be resolved through mediation in accordance with the laws of the Republic of Kenya. The courts of Kenya Nairobi shall have exclusive jurisdiction.
5. This Invoice is valid for 30 days from the date of issue. After this period, the Photographer reserves the right to reissue the Invoice with updated tax calculations if applicable rates have changed.
⬇️ Download as DOCX Edit online as DOCXCreate your own Word template with our GoGPT AI prompt:
GoGPT