Invoice School Counselor in South Africa Cape Town –Free Word Template Download with AI
Professional School Counselor Services
PAID – DUE UPON RECEIPTService Provider (School Counselor)
Thandiwe Mokoena, M.Ed. Counselling Psychology
Registered School Counselor – HPCSA No. 0048291
12 Sea Point Promenade, 3rd Floor
Sea Point, Cape Town, 8005
Western Cape, South Africa
Tel: +27 21 424 5567
Email: [email protected]
Billed To (Client)
Cape Town International College
Attention: Dr. Pieter van der Merwe, Principal
45 Kloof Street, Gardens
Cape Town, 8001
Western Cape, South Africa
Tel: +27 21 421 8834
Email: [email protected]
VAT No: 452018773
| Ref | Description of School Counselor Services | Hours / Sessions | Rate (ZAR) | Amount (ZAR) | VAT (15%) |
|---|---|---|---|---|---|
| 01 |
Individual Student Counselling – Academic & Emotional Support
One-on-one sessions with 24 students experiencing academic stress, anxiety, and adjustment difficulties during the mid-year examination period. Conducted at the Cape Town International College counselling office in the Gardens district of Cape Town, South Africa. |
24 sessions × 50 min | R 450.00 | R 10,800.00 | R 1,620.00 |
| 02 |
Group Counselling Workshops – Bullying Prevention & Social Skills
Facilitation of six (6) group workshops (12 students per group) addressing peer bullying, conflict resolution, and social-emotional development. Aligned with the Department of Basic Education's learner well-being framework for schools in South Africa Cape Town. |
6 workshops × 90 min | R 1,200.00 | R 7,200.00 | R 1,080.00 |
| 03 |
Parent & Guardian Consultation Sessions
Individual consultations with 10 parents/guardians regarding their children's behavioural concerns, academic performance, and home-school communication strategies. Sessions held at the School Counselor's office in Sea Point, Cape Town. |
10 sessions × 45 min | R 400.00 | R 4,000.00 | R 600.00 |
| 04 |
Crisis Intervention & Referral Management
Emergency response to three (3) student crisis situations (self-harm ideation, family breakdown, and severe academic failure). Includes immediate intervention, safety planning, and referral coordination with the Cape Town mental health services network and the local Department of Social Development office. |
3 interventions | R 850.00 | R 2,550.00 | R 382.50 |
| 05 |
Staff Development – Trauma-Informed Practice Training
Half-day training workshop for 18 teaching and support staff on trauma-informed classroom practices, recognising signs of psychological distress in learners, and appropriate referral pathways within the South Africa Cape Town education and health sector. |
1 workshop × 4 hrs | R 3,500.00 | R 3,500.00 | R 525.00 |
| 06 |
Monthly Progress Report & Administrative Documentation
Compilation and submission of the June 2025 monthly report to the school's Head of Student Support. Includes anonymised session summaries, attendance records, risk assessments, and recommendations for the upcoming term. Filed in accordance with POPIA (Protection of Personal Information Act) compliance requirements in South Africa. |
1 report | R 750.00 | R 750.00 | R 112.50 |
| Subtotal (Excl. VAT) | R 28,800.00 |
| VAT @ 15% | R 4,320.00 |
| Discount (Early Payment – 5%) | (R 1,440.00) |
| Grand Total (Incl. VAT) | R 31,680.00 |
Payment Terms & Notes
Payment Method: Electronic Funds Transfer (EFT) to the School Counselor's registered business account. Bank: FNB, Branch: Cape Town Sea Point, Account Name: T. Mokoena Counselling Services (Pty) Ltd, Account No: 6284519037, Branch Code: 250655.
Due Date: This Invoice is payable within fourteen (14) calendar days from the date of issue. Late payments will attract interest at the rate of 1.5% per month as per the National Credit Act, South Africa.
Confidentiality: All student records, session notes, and counselling documentation referenced in this Invoice are protected under the Protection of Personal Information Act (POPIA) 2013 and the Health Professions Council of South Africa (HPCSA) Code of Conduct. No identifiable student information is disclosed on this document.
Scope of Services: The School Counselor services described herein were delivered in accordance with the professional standards set by the HPCSA and the South African College of Applied Psychology. All interventions were conducted within the geographical and administrative boundaries of Cape Town, Western Cape, South Africa.
Queries: Should the client have any questions regarding this Invoice or the services rendered, please contact the School Counselor's administrative office at the Sea Point address listed above, or via email at [email protected]. Queries must be raised within seven (7) days of the Invoice date.
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