Purchase Order Academic Researcher in Belgium Brussels –Free Word Template Download with AI

This Purchase Order is issued by the Université Libre de Bruxelles to procure specialized laboratory equipment, reagents, and technical services required to support the ongoing research programme of Dr. Thomas Kowalski, a senior Academic Researcher affiliated with the Department of Molecular Biology & Genomics. The Academic Researcher is conducting a three-year funded study on CRISPR-Cas9 gene-editing mechanisms in human stem cells, supported by the Belgian Science Policy Office (BELSPO) under Grant Reference Belspo-2024-GEN-0117. All items listed in this Purchase Order are essential for the continuation of the Academic Researcher's experimental work and must be delivered to the laboratory facilities located in Belgium Brussels within the stipulated timeframe.

All prices are in Euros (EUR). VAT is applied at the Belgian standard rate of 21% as per the Belgian VAT Code (Code TVA). The Academic Researcher's institution is a registered Belgian VAT entity; no reverse-charge mechanism applies.

All goods and services referenced in this Purchase Order shall be delivered to the following address in Belgium Brussels:

Delivery Address: ULB Campus Solbosch, Bld du Triomphe 215, 1050 Brussels, Belgium — Building B, Room B-214 (Molecular Biology Lab)

Delivery Deadline: All items must be received no later than 15 August 2025. The installation and calibration service (Ref 05) must be completed by 30 August 2025 to ensure the Academic Researcher can resume experimental work without interruption. The supplier is responsible for all logistics, customs clearance (if applicable for imported components), and insurance during transit within the territory of Belgium.

• Payment shall be made by bank transfer to the supplier's designated account in Belgium.
• 50% advance payment (EUR 271,962.13) due within 14 calendar days of acceptance of this Purchase Order.
• 50% balance (EUR 271,962.13) due within 30 calendar days of confirmed delivery and successful installation in Belgium Brussels.
• Late payments shall incur interest at the rate prescribed by the Belgian Law of 2 April 1999 on late payment in commercial transactions.
• All invoices must reference this Purchase Order number (PO-2025-BRU-04872) and the Academic Researcher's project code (BELSPO-2024-GEN-0117).

• This Purchase Order is governed by the laws of the Kingdom of Belgium. Any disputes shall be resolved by the competent courts of Brussels, Belgium.
• The supplier warrants that all equipment and reagents meet the quality standards required for peer-reviewed academic research and comply with Belgian and European Union regulations (including REACH and CLP directives).
• The Academic Researcher retains full intellectual property rights over all data, findings, and methodologies developed using the procured items. The supplier shall not claim any rights over research outputs.
• Warranty: All equipment carries a minimum 24-month manufacturer warranty from the date of installation in Belgium Brussels. The maintenance contract (Ref 06) extends coverage for the full three-year research period.
• The supplier shall provide full technical documentation, user manuals, and regulatory compliance certificates in both French and English, as required by the bilingual administrative framework of the Brussels-Capital Region.
• Confidentiality: The supplier acknowledges that the Academic Researcher's research is subject to pre-publication confidentiality. No details of the research project, grant funding, or experimental protocols may be disclosed to third parties without written consent from the institution.
• Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to natural disasters, government-mandated closures, or supply chain disruptions affecting the Brussels metropolitan area.
• This Purchase Order constitutes the entire agreement between the parties regarding the procurement described herein and supersedes all prior negotiations, representations, or agreements relating to the Academic Researcher's project procurement.

By signing below, both parties confirm their agreement to the terms, conditions, and line items specified in this Purchase Order for the benefit of the Academic Researcher and the research programme conducted in Belgium Brussels.