Purchase Order Academic Researcher in Egypt Cairo –Free Word Template Download with AI

This Purchase Order is issued by the Faculty of Natural Sciences at Cairo University to formally request the procurement of specialized laboratory equipment, research materials, and technical resources required by a Academic Researcher conducting a multi-year study on water quality analysis in the Nile Delta region. This Purchase Order governs all transactions between the purchasing entity and the supplier and is to be executed in accordance with the applicable commercial laws of the Arab Republic of Egypt and the procurement regulations of the Egyptian Ministry of Higher Education. The Academic Researcher named in this document, Dr. Layla Abdel-Rahman, holds a Senior Research Fellowship at Cairo University and is the principal investigator of Project NILE-QA-2025, funded under the Egyptian National Research Fund. All items listed in this Purchase Order are intended exclusively for use in the research laboratory located at the Cairo University campus in Egypt Cairo and shall not be resold or transferred without prior written authorization from the Faculty Administration.

All items specified in this Purchase Order shall be delivered to the receiving laboratory at Cairo University, Giza Road, Dokki, Egypt Cairo, no later than 30 August 2025. The supplier is responsible for all transportation, insurance, and customs clearance (if applicable for imported components) until the goods are physically received and signed for by the designated Academic Researcher or their authorized representative. Installation and calibration of all major instruments must be completed within fourteen (14) calendar days of delivery. The supplier shall provide a minimum of three (3) full-day training sessions for the Academic Researcher and two (2) graduate research assistants at the Cairo University campus in Egypt Cairo. A written installation report, signed by both the supplier's technical team and the Academic Researcher, must be submitted to the Faculty Procurement Office within five (5) business days of completion.

Payment for this Purchase Order shall be made in Egyptian Pounds (EGP) via bank transfer to the supplier's designated account. The payment schedule is as follows: (a) a non-refundable advance payment of thirty percent (30%) of the grand total, amounting to EGP 804,042.00, due within ten (10) business days of the supplier's written acceptance of this Purchase Order; (b) a second installment of fifty percent (50%), amounting to EGP 1,340,070.00, due upon confirmed delivery and physical inspection of all items at the Egypt Cairo laboratory; and (c) a final installment of twenty percent (20%), amounting to EGP 536,028.00, due within thirty (30) days after successful completion of installation, calibration, and the full training program for the Academic Researcher. Late payments shall incur a penalty of 1.5% per month as stipulated by Egyptian commercial law.

The supplier warrants that all equipment and materials listed in this Purchase Order are new, unused, and free from defects in materials and workmanship. A minimum warranty period of twenty-four (24) months shall apply to all major instruments, and twelve (12) months to all consumables and software licenses. During the warranty period, the supplier shall provide on-site repair or replacement services at the Cairo University laboratory in Egypt Cairo within a maximum of seventy-two (72) hours of a defect report filed by the Academic Researcher. The supplier shall also provide a dedicated technical support hotline available Monday through Friday, 9:00 AM to 6:00 PM Egypt Standard Time, for the duration of the warranty.

By signing below, both parties acknowledge that they have read, understood, and agree to all terms and conditions set forth in this Purchase Order. The Academic Researcher confirms that the items listed herein are necessary and appropriate for the stated research project and that the budget allocation has been approved by the Faculty Dean's Office at Cairo University, Egypt Cairo.