Purchase Order Academic Researcher in Tanzania Dar es Salaam –Free Word Template Download with AI
University of Dar es Salaam — Faculty of Natural Sciences — Research Division
University Road, P.O. Box 35061, Dar es Salaam, United Republic of Tanzania
PO No: UDS/RES/2025/0487
Buyer (Purchasing Authority)
Academic Researcher: Dr. Amina M. Kessy
Title: Senior Academic Researcher, Department of Environmental Science
Institution: University of Dar es Salaam
Address: Research Block, University of Dar es Salaam, P.O. Box 35061, Dar es Salaam, Tanzania
Email: [email protected]
Phone: +255 22 211 4567
National ID: TZ-1985-04-22-7831
Supplier (Vendor)
Company: East Africa Scientific Supplies Ltd.
Address: Plot 14, Industrial Area, Mbezi Beach, Dar es Salaam, Tanzania
TIN: 123-456-789-K
Email: [email protected]
Phone: +255 22 233 8901
Bank: National Bank of Commerce, Dar es Salaam Branch
Account No: 0045-8821-3367
Order Details
| Field | Details |
|---|---|
| Purchase Order Date | 15 June 2025 |
| Required Delivery Date | 15 July 2025 |
| Delivery Location | Research Laboratory, Building C, University of Dar es Salaam, Dar es Salaam, Tanzania |
| Payment Terms | Net 30 days from date of invoice, payable in Tanzanian Shillings (TZS) |
| Project Reference | UDSM-ERB-2025-0112: Coastal Ecosystem Monitoring in Dar es Salaam |
| Approved By | Prof. J. M. Mwita, Dean, Faculty of Natural Sciences, University of Dar es Salaam |
Line Items — Research Equipment and Materials
| Item No. | Description | Qty | Unit Price (TZS) | Total (TZS) |
|---|---|---|---|---|
| 01 | Portable Water Quality Analyzer (Multi-parameter: pH, DO, Turbidity, Conductivity) — for field sampling along the Dar es Salaam coastline | 3 | 4,850,000 | 14,550,000 |
| 02 | GPS Field Data Logger (IP67 rated, 12-hour battery) — for georeferencing sampling stations in the Dar es Salaam marine environment | 4 | 2,300,000 | 9,200,000 |
| 03 | Refrigerated Sample Transport Cooler (40L, 72-hour capacity) — for preserving biological specimens collected during the Academic Researcher's fieldwork | 2 | 1,150,000 | 2,300,000 |
| 04 | High-Resolution Digital Microscope (1000x magnification, camera module) — for laboratory analysis of plankton and sediment samples | 1 | 12,700,000 | 12,700,000 |
| 05 | Set of Nitrile Gloves, Lab Coats, and Safety Goggles (12-month supply for 5 researchers) | 1 | 890,000 | 890,000 |
| 06 | Chemical Reagents and Calibration Standards (pH buffers, DO standards, conductivity standards) — 12-month supply | 1 | 3,450,000 | 3,450,000 |
| 07 | Field Notebook Set and Waterproof Data Recording Kits (for the Academic Researcher and 4 graduate assistants) | 5 | 185,000 | 925,000 |
| 08 | Portable Solar Power Station (500W) — for powering field equipment at remote sampling sites around Dar es Salaam | 2 | 3,200,000 | 6,400,000 |
| SUBTOTAL | 50,415,000 | |||
| VAT (18% — Tanzania Revenue Authority) | 9,074,700 | |||
| GRAND TOTAL (TZS) | 59,489,700 | |||
Terms and Conditions
1. This Purchase Order is issued by the undersigned Academic Researcher, Dr. Amina M. Kessy, acting under the delegated authority of the University of Dar es Salaam Research Ethics and Procurement Board. All items listed herein are procured exclusively for the academic research project referenced above, conducted within the jurisdiction of Dar es Salaam, Tanzania.
2. The supplier shall deliver all goods to the specified delivery location in Dar es Salaam, Tanzania, no later than the required delivery date. Late delivery beyond fourteen (14) calendar days shall entitle the University of Dar es Salaam to cancel this Purchase Order without penalty and seek alternative procurement.
3. All equipment must comply with the standards set by the Tanzania Bureau of Standards (TBS) and the relevant regulations of the National Environment Management Council (NEMC) of the United Republic of Tanzania. The Academic Researcher reserves the right to inspect and reject any item that does not meet the specified technical requirements.
4. Payment shall be made via bank transfer to the supplier's designated account at National Bank of Commerce, Dar es Salaam Branch, within thirty (30) days of receipt of a valid tax invoice and confirmation of satisfactory delivery and inspection by the Academic Researcher.
5. The supplier shall provide a minimum twelve (12) month warranty on all electronic and laboratory equipment. Warranty claims shall be processed at the supplier's facility in Dar es Salaam or at the University of Dar es Salaam laboratory, at the supplier's expense.
6. This Purchase Order is governed by the laws of the United Republic of Tanzania, including the Public Procurement and Disposal of Public Assets Act (PPDPA) No. 13 of 2011, as applicable to public university research procurement in Dar es Salaam.
7. Any disputes arising from this Purchase Order shall be resolved through mediation in Dar es Salaam, Tanzania, before escalation to the competent courts of the United Republic of Tanzania.
8. The Academic Researcher shall be the primary point of contact for all technical queries, delivery coordination, and acceptance of goods. The University of Dar es Salaam Procurement Office shall handle all financial and administrative matters related to this Purchase Order.
Authorization and Signatures
Prepared by (Academic Researcher):
Dr. Amina M. KessySenior Academic Researcher
University of Dar es Salaam
Date: 15 June 2025
Approved by (Dean):
Prof. J. M. MwitaDean, Faculty of Natural Sciences
University of Dar es Salaam, Dar es Salaam
Date: 15 June 2025
Accepted by (Supplier):
Authorized RepresentativeEast Africa Scientific Supplies Ltd.
Dar es Salaam, Tanzania
Date: _______________
Verified by (Procurement Office):
Procurement OfficerUniversity of Dar es Salaam
Dar es Salaam, Tanzania
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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