Purchase Order Academic Researcher in Vietnam Ho Chi Minh City –Free Word Template Download with AI

This Purchase Order is issued to formally authorize the procurement of specialized laboratory equipment, research materials, and technical services required by a designated Academic Researcher conducting a multi-year study on tropical hydrology and environmental chemistry. The Academic Researcher, Dr. Le Hoang Bao, is affiliated with the Department of Environmental Science at the Ho Chi Minh City University of Science and Technology, located in the heart of Vietnam Ho Chi Minh City. This Purchase Order has been reviewed and approved in accordance with the institutional procurement policies of the university and the national research funding regulations of the Ministry of Science and Technology of Vietnam. All items listed below are essential to the ongoing research program and have been selected through a competitive evaluation process conducted within Vietnam Ho Chi Minh City.

• Delivery: All items under this Purchase Order shall be delivered to the receiving laboratory at the Ho Chi Minh City University of Science and Technology, District 5, Vietnam Ho Chi Minh City, no later than 30 July 2025. The supplier is responsible for all transportation, customs clearance (if applicable for imported components), and insurance during transit within Vietnam Ho Chi Minh City and its surrounding provinces.
• Acceptance: The Academic Researcher, Dr. Le Hoang Bao, or his designated laboratory manager, shall inspect all delivered items within five (5) business days of arrival. A written acceptance certificate must be signed and returned to the supplier. Any discrepancies, damage, or non-conformity must be reported in writing within this period.
• Payment: Payment of the full net total amount of VND 2,865,500,000 shall be made via bank transfer to the supplier's designated account within forty-five (45) calendar days from the date of signed acceptance. The payment reference shall include the Purchase Order number HCMC-AR-2025-00472.
• Warranty: All equipment items carry a minimum two-year manufacturer's warranty. The Academic Researcher is entitled to free repair or replacement of any defective component during the warranty period. The supplier shall provide a dedicated technical support hotline accessible from Vietnam Ho Chi Minh City during standard business hours.
• Intellectual Property: All data generated by the Academic Researcher using the procured equipment remains the sole intellectual property of the Ho Chi Minh City University of Science and Technology. The supplier shall not claim any rights over research outputs.
• Compliance: This Purchase Order is governed by the laws of the Socialist Republic of Vietnam. Any disputes arising from this Purchase Order shall be resolved through the People's Court of District 1, Vietnam Ho Chi Minh City, in accordance with Vietnamese commercial law.
• Confidentiality: The supplier agrees to maintain strict confidentiality regarding the nature of the Academic Researcher's ongoing study, the specific parameters of the research, and any unpublished findings. This obligation survives the termination of this Purchase Order for a period of five (5) years.
• Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to natural disasters, government mandates, or other events beyond reasonable control, particularly those affecting operations in Vietnam Ho Chi Minh City.

This Purchase Order is hereby authorized and executed by the undersigned representatives of both parties. By signing below, each party acknowledges and agrees to all terms, conditions, and obligations set forth in this document. The Academic Researcher's laboratory budget code (BUDGET-ENV-2025-014) has been verified and sufficient funds are allocated to cover the full amount of this Purchase Order.