Purchase Order Accountant in Tanzania Dar es Salaam –Free Word Template Download with AI
Tanzania Dar es Salaam — Official Procurement Document
Issuing Organization (Buyer)
East African Trade & Commerce Ltd.
Plot 14, Sam Nujoma Street
Kariakoo Business District
Tanzania Dar es Salaam, P.O. Box 23456
Tel: +255 22 211 4567
Email: [email protected]
TIN: 123-456-789-000-VAT
Supplier / Service Provider
Mwengezi & Associates Accounting Firm
3rd Floor, Kariakoo Plaza Building
Sam Nujoma Street, Kariakoo
Tanzania Dar es Salaam, P.O. Box 78901
Tel: +255 22 212 8901
Email: [email protected]
TIN: 987-654-321-000-VAT
| Purchase Order Number: | PO-TZ-DSS-2025-00487 | Date of Issue: | 15 June 2025 |
| Delivery / Service Location: | Tanzania Dar es Salaam | Required Start Date: | 01 July 2025 |
| Contract Duration: | 12 Months (July 2025 – June 2026) | Currency: | Tanzanian Shillings (TZS) |
| Payment Terms: | Net 30 Days from Invoice | Valid Until: | 30 June 2025 |
This Purchase Order is issued by East African Trade & Commerce Ltd., a registered entity operating in Tanzania Dar es Salaam, to formally procure the professional services of a qualified Accountant through Mwengezi & Associates Accounting Firm. The engagement of this Accountant is necessitated by the growing volume of financial transactions, regulatory compliance obligations under the Tanzania Revenue Authority (TRA), and the need for accurate monthly, quarterly, and annual financial reporting in accordance with International Financial Reporting Standards (IFRS) as adopted in the United Republic of Tanzania.
2. Scope of Services — Accountant EngagementThe Accountant engaged under this Purchase Order shall perform the following duties and responsibilities at the offices of East African Trade & Commerce Ltd. located in Tanzania Dar es Salaam:
| Ref. | Description of Accountant Service | Frequency | Rate (TZS) | Amount (TZS) |
|---|---|---|---|---|
| 1.1 | Monthly preparation and filing of VAT returns, PAYE withholdings, and withholding tax declarations with the Tanzania Revenue Authority (TRA) in Tanzania Dar es Salaam | Monthly | 1,500,000 | 18,000,000 |
| 1.2 | Preparation of monthly management accounts, trial balances, and profit & loss statements for the Accountant to present to the Board of Directors | Monthly | 2,000,000 | 24,000,000 |
| 1.3 | Annual statutory audit support, preparation of financial statements, and coordination with external auditors in Tanzania Dar es Salaam | Annually | 8,000,000 | 8,000,000 |
| 1.4 | Reconciliation of bank accounts, fixed asset register maintenance, and inventory valuation in compliance with Tanzanian Companies Act, 2002 | Monthly | 1,200,000 | 14,400,000 |
| 1.5 | Advisory services on tax planning, corporate governance, and regulatory compliance specific to businesses operating in Tanzania Dar es Salaam | As Required | 500,000 | 6,000,000 |
| 1.6 | Preparation of annual returns to the Business Registration and Licensing Agency (BRELA) and maintenance of statutory registers | Annually | 1,000,000 | 1,000,000 |
| TOTAL CONTRACT VALUE (TZS): | 71,400,000 | |||
- Qualification of Accountant: The Accountant assigned to this Purchase Order must hold a minimum of a Bachelor's degree in Accounting or Finance, be a registered member of the Institute of Chartered Accountants of Tanzania (ICAT), and possess a minimum of five (5) years of post-qualification experience in corporate accounting within Tanzania Dar es Salaam or the broader United Republic of Tanzania.
- Place of Performance: All services under this Purchase Order shall be rendered at the principal office of East African Trade & Commerce Ltd. situated in Kariakoo, Tanzania Dar es Salaam, or at such other locations within Tanzania Dar es Salaam as mutually agreed in writing by both parties.
- Payment Schedule: Payment for the Accountant's services shall be made on a monthly basis within thirty (30) calendar days of receipt of a valid invoice. All payments shall be made in Tanzanian Shillings (TZS) via bank transfer to the account designated by Mwengezi & Associates Accounting Firm in Tanzania Dar es Salaam.
- Confidentiality: The Accountant shall maintain strict confidentiality over all financial records, trade secrets, and proprietary information of East African Trade & Commerce Ltd. This obligation shall survive the termination of this Purchase Order for a period of three (3) years.
- Compliance with Tanzanian Law: The Accountant shall ensure full compliance with all applicable laws of the United Republic of Tanzania, including but not limited to the Income Tax Act, Value Added Tax Act, Companies Act, 2002, and the regulations of the Tanzania Revenue Authority as applicable in Tanzania Dar es Salaam.
- Termination: Either party may terminate this Purchase Order by providing sixty (60) days' written notice. In the event of material breach by the Accountant, the issuing organization may terminate immediately upon written notice.
- Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved through mediation in Tanzania Dar es Salaam in accordance with the Arbitration Act, Cap. 20 of the Laws of Tanzania, before resorting to the courts of Tanzania Dar es Salaam.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the United Republic of Tanzania, with jurisdiction vested in the courts of Tanzania Dar es Salaam.
By signing below, both parties acknowledge and agree to all terms, conditions, and obligations set forth in this Purchase Order for the engagement of the Accountant services in Tanzania Dar es Salaam. This document constitutes a binding procurement instrument and shall remain in full force and effect for the duration specified herein unless amended in writing by both parties.
For and on behalf of East African Trade & Commerce Ltd. (Buyer)
Name: Mr. James M. MwakalingaTitle: Chief Financial Officer
Signature: _________________________
Date: _________________________
For and on behalf of Mwengezi & Associates Accounting Firm (Supplier)
Name: Ms. Grace A. MushiTitle: Managing Partner / Lead Accountant
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX
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