Purchase Order Accountant in United Kingdom Birmingham –Free Word Template Download with AI
PO-BHM-2025-04871
Date: 12 June 2025
Valid Until: 12 July 2025
Professional Services Procurement — Accountant Engagement — United Kingdom Birmingham
Issuing Party (Buyer)
Meridian Industrial Holdings Ltd
Registered Office: 142 Corporation Street
Birmingham, B4 7BY
United Kingdom
VAT Registration: GB 987654321
Company No.: 08765432
Contact: Sarah Whitfield, Procurement Director
Email: [email protected]
Telephone: +44 (0)121 496 0000
Receiving Party (Supplier)
Blackstone & Reeves Chartered Accountants LLP
Registered Office: 8 Broad Street
Birmingham, B15 1AA
United Kingdom
VAT Registration: GB 123456789
Company No.: OC384721
Contact: James Blackstone, Senior Partner
Email: [email protected]
Telephone: +44 (0)121 643 2200
This Purchase Order is issued by Meridian Industrial Holdings Ltd, a company duly registered in the United Kingdom, to formally procure the professional services of a qualified Accountant for the financial year 2025/2026. This Purchase Order governs the engagement of Blackstone & Reeves Chartered Accountants LLP, operating from their principal office in United Kingdom Birmingham, to provide comprehensive accounting, tax advisory, and financial reporting services. All terms, conditions, and obligations set forth herein shall be interpreted in accordance with the laws of England and Wales, and the regulatory framework governing professional accounting services as administered by the Institute of Chartered Accountants in England and Wales (ICAEW).
The Accountant engaged under this Purchase Order shall provide the following professional services to Meridian Industrial Holdings Ltd, with all work to be conducted primarily at the supplier's offices in United Kingdom Birmingham or at the buyer's premises as mutually agreed:
| Ref | Service Description | Frequency | Unit Rate (GBP) | Quantity | Amount (GBP) |
|---|---|---|---|---|---|
| 01 | Monthly bookkeeping and ledger maintenance for all business units in Birmingham | Monthly | £1,850.00 | 12 | £22,200.00 |
| 02 | Preparation and submission of annual statutory accounts to Companies House | Annually | £4,500.00 | 1 | £4,500.00 |
| 03 | Corporate tax return preparation and HMRC compliance filing | Annually | £3,200.00 | 1 | £3,200.00 |
| 04 | VAT registration, quarterly returns, and advisory services | Quarterly | £950.00 | 4 | £3,800.00 |
| 05 | Payroll processing and P60/BR1 submissions for 45 employees | Monthly | £1,200.00 | 12 | £14,400.00 |
| 06 | Financial forecasting, budgeting, and management accounts reporting | Quarterly | £2,100.00 | 4 | £8,400.00 |
| 07 | Ad-hoc tax planning and regulatory compliance advisory (up to 40 hours) | As required | £185.00/hr | 40 | £7,400.00 |
| 08 | Annual audit support and internal control review | Annually | £5,600.00 | 1 | £5,600.00 |
| Subtotal (Excluding VAT) | £69,500.00 | ||||
| VAT @ 20% (United Kingdom Standard Rate) | £13,900.00 | ||||
| Total Purchase Order Value (Including VAT) | £83,400.00 | ||||
All amounts are stated in British Pounds Sterling (GBP). VAT is applied at the current United Kingdom standard rate of 20% as prescribed by HM Revenue & Customs. The Accountant shall provide a valid VAT invoice for each payment period.
Payment against this Purchase Order shall be made in accordance with the following schedule. The Accountant shall submit itemised invoices to the buyer's accounts payable department no later than the fifth business day following the completion of each service period. Payment shall be effected by BACS transfer to the supplier's designated bank account within thirty (30) calendar days of receipt of a valid invoice. Late payments shall attract interest at the rate of four per cent (4%) above the Bank of England base rate, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998, as applicable to transactions within United Kingdom Birmingham and the wider United Kingdom jurisdiction.
- Professional Standards: The Accountant shall perform all duties in strict compliance with the ICAW Code of Ethics, the Financial Reporting Council (FRC) standards, and all applicable United Kingdom legislation including the Companies Act 2006, the Corporation Tax Act 2010, and the Value Added Tax Act 1994.
- Confidentiality: The Accountant shall maintain the strictest confidentiality regarding all financial data, trade secrets, and proprietary information of Meridian Industrial Holdings Ltd. This obligation shall survive the termination of this Purchase Order for a period of five (5) years.
- Insurance: The supplier shall maintain professional indemnity insurance of no less than £5,000,000 per claim throughout the duration of this Purchase Order, with certificates of coverage to be provided upon request.
- Termination: Either party may terminate this Purchase Order by providing sixty (60) days' written notice. In the event of material breach, termination may be effected with fourteen (14) days' notice. All services rendered up to the date of termination shall be invoiced and paid in full.
- Dispute Resolution: Any disputes arising from this Purchase Order shall first be subject to good-faith negotiation. Failing resolution within thirty (30) days, the matter shall be referred to mediation under the rules of the Chartered Institute of Arbitrators, with the seat of mediation in United Kingdom Birmingham. Should mediation fail, the dispute shall be determined by the courts of England and Wales.
- Subcontracting: The Accountant shall not subcontract any portion of the services without prior written consent from the buyer. Any approved subcontractor shall be bound by the same terms as set out in this Purchase Order.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of England and Wales. The courts of United Kingdom Birmingham shall have exclusive jurisdiction over any proceedings arising hereunder.
- Data Protection: Both parties shall comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 in the processing of any personal data in connection with this Purchase Order.
This Purchase Order becomes effective upon signature by both parties. The Accountant shall commence services no later than one (1) September 2025, unless otherwise agreed in writing. The supplier's acceptance of this Purchase Order constitutes a binding commitment to deliver all services as specified herein, in the professional capacity of a chartered Accountant practising in United Kingdom Birmingham.
For and on behalf of Meridian Industrial Holdings Ltd
Name: Sarah Whitfield
Title: Procurement Director
Date: ____________________
For and on behalf of Blackstone & Reeves Chartered Accountants LLP
Name: James Blackstone
Title: Senior Partner / Chartered Accountant
Date: ____________________
⬇️ Download as DOCX Edit online as DOCXCreate your own Word template with our GoGPT AI prompt:
GoGPT