Purchase Order Actor in Brazil Brasília –Free Word Template Download with AI

Buyer (Purchasing Entity):
Ministério da Gestão e da Inovação em Serviços Digitais
Av. Paulista, 1578 – Bela Vista
São Paulo, SP – 01310-300 – Brazil
CNPJ: 00.394.469/0001-10
Contact: Licitações e Contratos – Setor de Aquisições
Email: [email protected]

Supplier (Vendor):
Actor Technologies International S.A.
4200 Innovation Drive, Suite 700
Austin, TX 78744 – United States of America
Tax ID (EIN): 84-2917365
Contact: International Sales Division – Latin America
Email: [email protected]

This Purchase Order is issued by the Buyer to formally request the acquisition, licensing, deployment, and initial implementation of the Actor enterprise workflow and digital collaboration platform for use within the governmental offices located in Brazil Brasília. The Actor platform shall serve as the centralised digital infrastructure for inter-ministerial process management, document routing, automated approval workflows, and real-time collaboration among federal public servants stationed in the Federal District of Brazil Brasília.

The deployment of Actor in Brazil Brasília is mandated under the National Digital Government Strategy (Estratégia Nacional de Governo Digital) and aligns with the objectives of the Federal Decree No. 10.502/2020 regarding the modernisation of public administration processes. All Actor modules procured under this Purchase Order shall be configured to operate exclusively within the governmental network infrastructure of the Brazil Brasília administrative complex, ensuring compliance with the Brazilian General Data Protection Law (LGPD – Lei Geral de Proteção de Dados, Law No. 13.709/2018) and the data sovereignty requirements established by the National Data Protection Authority (ANPD).

All Actor software deliverables shall be provided in electronic format via secure encrypted transfer to the Buyer's designated server infrastructure located in the Brazil Brasília Federal Government Data Centre (Centro de Dados do Governo Federal – CDFG), Setor de Autarquias Sul, Quadra 6, Lote 1, Brasília, DF – 70070-600, Brazil. Physical hardware components, if any, shall be delivered to the same address no later than 30 June 2025.

The on-site implementation team for the Actor platform shall be physically present in Brazil Brasília for a minimum of ten (10) consecutive business days commencing on 1 July 2025. The Supplier shall bear all travel, accommodation, and per diem expenses for personnel deployed to Brazil Brasília as part of the implementation scope defined in Item 05 above.

Full operational readiness of the Actor platform in Brazil Brasília shall be achieved no later than 31 July 2025, subject to a formal acceptance test (Teste de Aceite) conducted by the Buyer's IT department in the Federal District.

Payment shall be made in Brazilian Reais (BRL) at the Central Bank of Brazil (Banco Central do Brasil) exchange rate on the date of each invoice, via electronic bank transfer (TED/PIX) to the account designated by the Supplier. The payment schedule is as follows:

• 30% advance payment upon signature of this Purchase Order and issuance of the corresponding Nota Fiscal (NF-e).
• 40% payment upon successful completion of the Actor platform deployment and acceptance testing in Brazil Brasília.
• 30% final payment upon expiry of the 90-day warranty and defect-correction period following the acceptance date.

All invoices must reference this Purchase Order number (PO-BR-2025-04872) and the Actor product identification code. Late payments shall be subject to the interest rates defined in Brazilian Federal Law No. 10.522/2002.

1. This Purchase Order is governed by the laws of the Federative Republic of Brazil, particularly Law No. 14.133/2021 (Nova Lei de Licitações e Contratos Administrativos) and its regulatory decrees.
2. The Supplier warrants that the Actor platform shall be free from intellectual property infringement claims and shall not contain any backdoors, hidden code, or unauthorised data transmission mechanisms.
3. All data processed by the Actor system within Brazil Brasília shall be stored exclusively on servers physically located within the national territory of Brazil, in strict compliance with ANPD Resolution No. 19/2022 on data localisation.
4. The Supplier shall provide a minimum three (3) year warranty on all Actor software modules, including bug fixes, security patches, and compatibility updates for the Brazil Brasília deployment environment.
5. Any dispute arising from this Purchase Order shall be resolved by the competent courts of Brasília, Federal District, Brazil, with exclusive jurisdiction.
6. The Supplier shall maintain a dedicated technical liaison office in Brazil Brasília for the duration of the support contract to ensure rapid response to operational issues affecting the Actor platform.
7. This Purchase Order becomes effective upon countersignature by both parties and the issuance of the corresponding electronic tax document (NF-e) by the Buyer's financial department in Brasília.

This Purchase Order is issued in two (2) original copies, one for each party, and shall be considered valid only when signed and stamped by the authorised representatives of both the Buyer and the Supplier.