Purchase Order Actor in South Africa Cape Town –Free Word Template Download with AI
Official Procurement Document for the Acquisition of Actor Systems and Services
PO Reference: PO-SA-CT-2025-04872
Date of Issue: 14 June 2025
Purchaser (Buyer):
Cape Town Metropolitan Procurement Authority
123 Adderley Street, City Bowl
Cape Town, 8001, Western Cape
South Africa
VAT No: 4501023456
Contact: [email protected]
Supplier (Seller):
Actor Technologies (Pty) Ltd
45 Innovation Drive, Technology Park
Cape Town, 7570, Western Cape
South Africa
VAT No: 4501987654
Contact: [email protected]
This Purchase Order is issued by the Cape Town Metropolitan Procurement Authority to formally request the acquisition of Actor platform licenses, associated hardware modules, and professional implementation services. The Actor system is a comprehensive enterprise workflow and stakeholder management platform designed to coordinate multi-party operational processes. This Purchase Order covers the full deployment of the Actor solution across all municipal departments operating within South Africa Cape Town, ensuring compliance with the National Treasury Regulations and the Municipal Finance Management Act (MFMA) of 2003.
The Actor platform will serve as the central coordination engine for inter-departmental communication, resource allocation, and performance tracking across the metropolitan area. The implementation of Actor in South Africa Cape Town is part of the broader digital transformation initiative aimed at modernising public sector operations and improving service delivery to residents of the Western Cape province.
| Line | Description | Qty | Unit Price (ZAR) | Total (ZAR) |
|---|---|---|---|---|
| 01 | Actor Enterprise Platform License – Annual Subscription (500 concurrent users) | 1 | 2,850,000.00 | 2,850,000.00 |
| 02 | Actor Hardware Gateway Modules (Industrial Grade, IP65 Rated) | 24 | 48,500.00 | 1,164,000.00 |
| 03 | Actor Mobile Application Deployment – Android & iOS (Cape Town field teams) | 1 | 320,000.00 | 320,000.00 |
| 04 | Actor Professional Services – System Integration & Data Migration | 1 | 780,000.00 | 780,000.00 |
| 05 | Actor Training Program – 120 Staff Members (3-day intensive, Cape Town HQ) | 1 | 450,000.00 | 450,000.00 |
| 06 | Actor Ongoing Technical Support & Maintenance – 12 Months (SLA: 99.9%) | 1 | 620,000.00 | 620,000.00 |
| 07 | Actor Custom Reporting Module – Cape Town Municipal KPI Dashboard | 1 | 295,000.00 | 295,000.00 |
Subtotal: R 6,479,000.00
VAT (15%): R 971,850.00
Grand Total: R 7,450,850.00
All Actor hardware components shall be delivered to the Cape Town Metropolitan Procurement Authority's central warehouse located in the City Bowl district, South Africa Cape Town, no later than 30 July 2025. Software licenses and digital access credentials for the Actor platform shall be issued electronically within five (5) business days of full payment confirmation. The professional services component, including system integration, data migration, and staff training for the Actor deployment, shall be completed by 30 September 2025. All implementation activities for the Actor platform will be conducted on-site in South Africa Cape Town at the purchaser's designated facilities.
Payment for this Purchase Order shall be made in accordance with the following schedule: 40% advance payment upon execution of this Purchase Order; 35% upon successful delivery and installation of all Actor hardware and software components in South Africa Cape Town; and the remaining 25% upon final acceptance and sign-off of the complete Actor implementation. All payments shall be made in South African Rand (ZAR) via electronic funds transfer to the supplier's designated bank account. Payment terms are net thirty (30) days from the date of invoice receipt.
- This Purchase Order constitutes a binding agreement between the purchaser and the supplier upon signature by both parties. All terms are governed by the laws of the Republic of South Africa.
- The supplier warrants that all Actor products and services delivered under this Purchase Order shall be free from defects in materials and workmanship for a period of twenty-four (24) months from the date of final acceptance in Cape Town.
- The supplier shall comply with all applicable data protection regulations, including the Protection of Personal Information Act (POPIA) of South Africa, in the handling of any data processed through the Actor platform.
- Any changes to the scope of the Actor implementation must be documented in a formal variation order approved in writing by both parties prior to execution.
- The supplier shall provide a comprehensive Actor user manual, technical documentation, and API reference guides in English, suitable for use by municipal staff in South Africa Cape Town.
- Intellectual property rights to the Actor platform remain with the supplier. The purchaser is granted a non-exclusive, non-transferable license to use the Actor system for internal municipal operations within Cape Town for the duration of the subscription period.
- Disputes arising from this Purchase Order shall be resolved through mediation in Cape Town, Western Cape, South Africa, in accordance with the rules of the Arbitration Foundation of Southern Africa (AFSA).
- The supplier shall maintain adequate insurance coverage for all personnel and equipment deployed in South Africa Cape Town during the implementation phase of the Actor project.
For and on behalf of the Purchaser:
Cape Town Metropolitan Procurement Authority
Name: Thandiwe Nkosi
Title: Chief Procurement Officer
Date: ______________________
For and on behalf of the Supplier:
Actor Technologies (Pty) Ltd
Name: James van der Merwe
Title: Managing Director
Date: ______________________
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