Purchase Order Architect in Germany Munich –Free Word Template Download with AI
Architectural Design and Consultation Services – Munich, Germany
Purchase Order No.: PO-2025-MUC-04872Date of Issue: 14 June 2025
Valid Until: 14 July 2025
Currency: EUR (€) Issued By (Buyer):
Bavaria Commercial Real Estate GmbH
Maximilianstraße 42
80539 Munich, Germany
VAT ID: DE 318 456 721
Tel: +49 89 5550 1234
Email: [email protected] Architect Firm: Studio Meridian Architekten GmbH
Lead Architect: Dipl.-Ing. (FH) Katharina Brandt, BDA
Address: Leopoldstraße 118, 80802 Munich, Germany
VAT ID: DE 294 781 035
Chamber Registration: Bayerische Architektenkammer, Reg.-Nr. 14-2023-0887
Professional Liability Insurance: Munich Re, Policy No. MR-PL-2025-447192 (Coverage: €5,000,000)
Contact: [email protected] | +49 89 3344 5678
This Purchase Order is issued by Bavaria Commercial Real Estate GmbH (hereinafter referred to as the "Buyer") to Studio Meridian Architekten GmbH (hereinafter referred to as the "Architect") for the provision of comprehensive architectural design, planning, and consultation services in connection with the development of a mixed-use commercial and residential building located at Sendlinger Tor 7, 80331 Munich, Germany. The Architect shall perform all duties in accordance with the German Building Code (Bauordnung – BauO), the Bavarian Building Code (Bayerische Bauordnung – BayBO), and all applicable municipal regulations of the city of Munich (Landeshauptstadt München).
| Item No. | Description of Architectural Service | Phase / Deliverable | Quantity | Unit Price (EUR) | Total (EUR) |
|---|---|---|---|---|---|
| 01 | Feasibility Study and Preliminary Site Analysis for the Sendlinger Tor development parcel, including topographical survey review, zoning compliance check per Munich's Flächennutzungsplan, and initial massing studies. | Phase 1 – Vorplanung (HOAI §31) | 1 lot | €18,500.00 | €18,500.00 |
| 02 | Preliminary Design (Entwurfsplanung) including three-dimensional conceptual renderings, material palette selection, energy efficiency concept (KfW 55 standard), and preliminary structural coordination with the appointed structural engineer. | Phase 2 – Entwurfsplanung (HOAI §32) | 1 lot | €32,000.00 | €32,000.00 |
| 03 | Planning Design (Planungsplanung) comprising detailed architectural drawings, façade design in compliance with Munich's Denkmalschutz guidelines for the historic Sendlinger Tor district, interior layout plans for 48 residential units and 12 commercial retail spaces, and accessibility compliance per DIN 18040-1. | Phase 3 – Planungsplanung (HOAI §33) | 1 lot | €45,000.00 | €45,000.00 |
| 04 | Execution Design (Ausführungsplanung) including all construction drawings, technical specifications (Leistungsbeschreibung), BIM model delivery in IFC 4.0 format, and coordination with MEP (mechanical, electrical, plumbing) subcontractors. | Phase 4 – Ausführungsplanung (HOAI §34) | 1 lot | €52,000.00 | €52,000.00 |
| 05 | Tender and Bidding Support (Vergabeplanung) – preparation of tender documents, evaluation of contractor bids, and recommendation report to the Buyer for the general contractor selection process. | Phase 5 – Vergabeplanung (HOAI §35) | 1 lot | €14,500.00 | €14,500.00 |
| 06 | Construction Supervision and Site Coordination (Bauleitung) – weekly site inspections, progress reporting, quality assurance of architectural elements, and coordination meetings with the general contractor and municipal building authority (Bauamt der Landeshauptstadt München). | Phase 6 – Bauleitung (HOAI §37) | 18 months | €8,200.00 | €147,600.00 |
| 07 | As-Built Documentation and Handover – final as-built drawings, operation and maintenance manuals, warranty documentation, and support for the final building inspection (Abnahme) by the Munich building authority. | Phase 7 – Objektüberwachung & Abrechnung (HOAI §38–39) | 1 lot | €12,000.00 | €12,000.00 |
| Subtotal (excl. VAT): | €321,600.00 | ||||
| VAT (19% – German standard rate): | €61,104.00 | ||||
| TOTAL PURCHASE ORDER VALUE (incl. VAT): | €382,704.00 | ||||
Payment shall be made in accordance with the HOAI (Honorarordnung für Architekten und Ingenieure) phase-based billing structure. The Architect shall submit an invoice upon completion and written acceptance of each phase deliverable. Payment terms are net 30 days from the date of invoice receipt. A 5% retention shall be withheld from each phase payment until final project completion and successful handover. All payments shall be made via bank transfer to the Architect's designated account: IBAN DE89 3704 0044 0532 0130 00, BIC COBADEFFXXX (Commerzbank, Munich).
All architectural deliverables shall be submitted in both digital format (PDF, DWG, IFC 4.0, and Revit .rvt) and, where required by the Munich building authority, in printed A1/A0 format. The Buyer shall have a period of fourteen (14) calendar days to review and accept or reject each phase deliverable. Rejection must be accompanied by a written statement of specific deficiencies. The Architect shall rectify any rejected items within ten (10) business days at no additional cost. Final acceptance of the completed project shall be confirmed in writing by the Buyer's project director following the successful Abnahme (formal acceptance) by the Bauamt der Landeshauptstadt München.
This Purchase Order is governed by the laws of the Federal Republic of Germany. The Architect warrants that all services shall be performed in a professional and workmanlike manner consistent with the standards of the Bayerische Architektenkammer. The Architect shall maintain professional liability insurance with a minimum coverage of €5,000,000 for the entire duration of the project. Any disputes arising from this Purchase Order shall be subject to the exclusive jurisdiction of the competent courts in Munich, Germany. The Architect shall comply with all applicable data protection regulations under the GDPR (DSGVO) and the German Federal Data Protection Act (BDSG). Changes to the scope of work must be agreed upon in writing via a formal change order (Nachtrag) signed by both parties before execution.
All architectural drawings, BIM models, design concepts, and proprietary information developed by the Architect under this Purchase Order shall remain the exclusive intellectual property of the Buyer upon full payment. The Architect shall not reuse, reproduce, or disclose any project-specific designs for any other client or purpose without prior written consent. Both parties agree to maintain strict confidentiality of all commercial and technical information exchanged in connection with this Purchase Order for a period of five (5) years following project completion.
For and on behalf of the Buyer:
Bavaria Commercial Real Estate GmbH
Dr. Markus Hofmann – Managing DirectorDate: _______________
For and on behalf of the Architect:
Studio Meridian Architekten GmbH
Dipl.-Ing. (FH) Katharina Brandt – Lead ArchitectDate: _______________ ⬇️ Download as DOCX Edit online as DOCX
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