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Architectural Design & Professional Services — Kenya Nairobi

Ref: PO/NBO/ARC/2025/0047

Purchase Order Number: PO/NBO/ARC/2025/0047

Date of Issue: 14 June 2025

Place of Issue: Nairobi, Kenya

Valid Until: 14 July 2025

Issued By: Eastgate Properties Ltd.

Address: 4th Floor, Eastgate Business Centre, Waiyaki Way, Nairobi, Kenya

PIN: P051234567X

Contact: [email protected]

1. ARCHITECT / VENDOR DETAILS

Field	Details
Architect Firm Name	Savanna Design & Build Architects Ltd.
Principal Architect	Mr. David Mwangi, RIBA / ARB Registered Architect
Address	Suite 12, Kencom House, Moi Avenue, Nairobi, Kenya
Registration No.	KEA/2019/00847 (Kenya Institute of Architects)
PIN / KRA	P059876543X
Bank Details	Equity Bank, Branch: Westlands, Nairobi — A/C: 0123456789
Contact	[email protected] | +254 722 345 678

2. Download and customize a professional Purchase Order Architect Kenya Nairobi Word template. Perfect for business, legal, and personal use. Editable and ready to boost your productivity. OF ARCHITECTURAL SERVICES — NAIROBI, KENYA

This Purchase Order is issued by Eastgate Properties Ltd. to engage the above-named Architect firm to provide comprehensive architectural design, planning, and project management services for the construction of a six-storey mixed-use commercial and residential building located at Nairobi, Kenya (Plot L.R. Vol. 12345, Folio 678, Westlands, Nairobi). The Architect shall be responsible for all design phases in full compliance with the National Environment Management and Coordination Act (NEMA), the Physical and Land Use Planning Act (Cap. 286), the Building Code of Kenya, and all applicable regulations of the Nairobi City County Government (NCCG) Building Department.

3. LINE ITEMS & PRICING (All amounts in Kenyan Shillings — KES)

No.	Description of Architectural Service	Unit	Qty	Amount (KES)
1	Feasibility Study & Site Analysis for the Nairobi, Kenya project site including topographical survey review, soil report interpretation, and zoning compliance assessment under NCCG regulations	Lump Sum	1	450,000.00
2	Concept Design & Schematic Design Phase — Architect to produce 3D massing studies, preliminary floor plans, elevations, and site layout drawings for the six-storey building in Nairobi	Lump Sum	1	1,200,000.00
3	Detailed Design & Working Drawings — Full set of architectural working drawings (A1 size), specifications, and BOQ preparation compliant with the Kenya Building Code and NCCG building permit requirements	Lump Sum	1	2,800,000.00
4	Building Permit Application & NCCG Submission — Architect to prepare, submit, and follow up on all building permit applications with the Nairobi City County Government Building Department and NEMA EIA coordination	Lump Sum	1	350,000.00
5	Construction Phase Supervision & Site Visits — Architect to conduct bi-weekly site inspections at the Nairobi construction site, issue site instructions, review shop drawings, and certify progress for payment	Per Month	18	1,500,000.00
6	As-Built Drawings & Handover Documentation — Final set of as-built architectural drawings, O&M manuals, and completion certificates for the Nairobi project	Lump Sum	1	400,000.00
Subtotal				6,700,000.00
VAT @ 16% (Kenya Revenue Authority)				1,072,000.00
TOTAL PURCHASE ORDER VALUE				7,772,000.00

4. TERMS AND CONDITIONS

1. Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Republic of Kenya. Any disputes arising from this Purchase Order relating to the Architect's services in Nairobi, Kenya shall be resolved through arbitration under the Arbitration Act, 1995 (Cap. 49), with the seat of arbitration in Nairobi.
2. Payment Terms: Payment shall be made within thirty (30) days of receipt of a valid tax invoice from the Architect. Milestone payments are structured as follows: 20% upon signing, 30% upon approval of Detailed Design, 40% in equal monthly instalments during the Construction Phase, and 10% upon delivery of As-Built Drawings. All payments shall be made via bank transfer to the Architect's designated account in Nairobi.
3. Compliance: The Architect warrants that all deliverables shall comply with the Kenya Building Code, NCCG Development Control Regulations, NEMA requirements, and the Standards of Kenya (SKS) as applicable to the Nairobi metropolitan area. The Architect shall hold a valid Practising Certificate issued by the Kenya Institute of Architects (KIA) for the duration of this engagement.
4. Intellectual Property: All architectural drawings, designs, models, and documentation produced under this Purchase Order for the Nairobi project shall become the exclusive property of Eastgate Properties Ltd. upon full payment. The Architect retains the right to use the work for portfolio purposes with prior written consent.
5. Insurance & Indemnity: The Architect shall maintain Professional Indemnity Insurance of not less than KES 10,000,000 for the duration of the project and shall indemnify the Client against any claims arising from design errors, omissions, or professional negligence in the Nairobi project.
6. Termination: Either party may terminate this Purchase Order by giving thirty (30) days' written notice. In the event of termination, the Architect shall be compensated for all services rendered up to the date of termination, and all work-in-progress drawings for the Nairobi site shall be handed over.
7. Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to natural disasters, government policy changes in Nairobi, or civil unrest, provided written notice is given within seven (7) days of the event.
8. Confidentiality: The Architect shall treat all project information, site data, and commercial details of the Nairobi development as strictly confidential and shall not disclose them to any third party without written consent from Eastgate Properties Ltd.
9. Subcontracting: The Architect shall not subcontract any portion of the architectural services without prior written approval from the Client. Any approved subcontractor shall be based in or operate within Kenya, Nairobi, and shall be bound by the same terms as this Purchase Order.
10. Tax Compliance: The Architect shall ensure all applicable Kenyan taxes, including VAT, Withholding Tax (WHT) at 5% on professional services, and any local authority levies applicable in Nairobi, are correctly declared and remitted to the Kenya Revenue Authority (KRA).

5. PROJECT TIMELINE — NAIROBI, KENYA

Phase	Start Date	Completion Date	Deliverable
Feasibility & Site Analysis	20 June 2025	15 July 2025	Feasibility Report
Concept & Schematic Design	16 July 2025	30 August 2025	Schematic Drawings & 3D Models
Detailed Design & Working Drawings	1 September 2025	30 November 2025	Full Working Drawing Set
NCCG Permit Submission	1 December 2025	31 January 2026	Building Permit (Nairobi)
Construction Supervision	1 February 2026	31 July 2027	Monthly Site Reports
As-Built & Handover	1 August 2027	30 September 2027	As-Built Drawings & O&M Manuals

6. AUTHORIZED SIGNATURES

For and on behalf of Eastgate Properties Ltd. (Client)

Name: Grace Achieng' Omondi
Title: Procurement Director
Signature: _________________________
Date: _________________________
Company Stamp:

For and on behalf of Savanna Design & Build Architects Ltd. (Architect)

Name: David Mwangi
Title: Principal Architect, KIA Reg. No. KEA/2019/00847
Signature: _________________________
Date: _________________________
Company Stamp:

This Purchase Order is issued in Nairobi, Kenya and constitutes a binding agreement between the parties upon execution. All communications regarding this Purchase Order and the Architect's engagement for the Nairobi project shall be directed to the addresses stated above. This document is valid for a period of thirty (30) days from the date of issue.

Eastgate Properties Ltd. — Nairobi, Kenya — PO/NBO/ARC/2025/0047

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