Purchase Order Astronomer in Japan Kyoto –Free Word Template Download with AI
Professional Astronomer Services — Research & Observation Contract
Issued for Performance in Japan Kyoto
1. Purchasing Entity (Buyer)
2. Service Provider (Seller / Astronomer)
3. Description of Purchase & Scope of Services
4. Terms and Conditions
Director of Procurement & Research Operations
Date: _______________
Professional Astronomer
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
| Organization | Kyoto Institute of Celestial Sciences and Advanced Research (KICSTAR) |
|---|---|
| Address | 2-246 Katsura-Kagayamachi, Nishikyo-ku, Japan Kyoto 615-8547 |
| Contact Person | Dr. Haruki Tanaka, Director of Procurement & Research Operations |
| Email / Phone | [email protected] / +81-75-331-2200 |
| Tax Registration No. | 60-1234-0098765 |
| Professional Name | Dr. Elena M. Vasquez, PhD in Astrophysics & Planetary Science |
|---|---|
| Professional Registration | Registered Astronomer, International Astronomical Union (IAU) Member No. IAU-2019-44721 |
| Business Address | 12-8 Arashiyama-cho, Ukyo-ku, Japan Kyoto 616-8385 |
| Contact | [email protected] / +81-75-881-4433 |
| Bank / Payment Details | Mizuho Bank, Kyoto Central Branch, Acct: 330-2211-889, SWIFT: MHCBJPJT |
This Purchase Order is issued by KICSTAR to formally engage the services of a qualified Astronomer for the period of 1 July 2025 through 30 November 2025. All professional duties, field observations, data analysis, and collaborative research activities shall be conducted primarily at the KICSTAR observatory campus and affiliated facilities located in Japan Kyoto. The Astronomer is expected to devote a minimum of forty (40) working hours per week to the contracted research programme.
| Item | Description | Qty | Unit Rate (JPY) | Total (JPY) |
|---|---|---|---|---|
| 1 | Professional Astronomer services — deep-sky observation and spectroscopic analysis of variable stars using the 1.2-metre Cassegrain telescope at the KICSTAR Kyoto Observatory | 20 weeks | 480,000 | 9,600,000 |
| 2 | Astronomer-led research supervision of four (4) graduate students in the Department of Celestial Mechanics, Japan Kyoto campus | 20 weeks | 120,000 | 2,400,000 |
| 3 | Preparation and delivery of two (2) peer-reviewed research papers on exoplanet atmospheric characterization, to be submitted to journals indexed in the IAU proceedings | 2 papers | 350,000 | 700,000 |
| 4 | Public outreach lectures and community astronomy nights hosted at the Kyoto City Science Centre, Japan Kyoto (minimum 6 sessions) | 6 sessions | 85,000 | 510,000 |
| 5 | Calibration and maintenance of the Astronomer’s dedicated CCD imaging array and adaptive optics module | 1 lot | 1,200,000 | 1,200,000 |
| 6 | Travel and accommodation allowance for the Astronomer during on-site observation periods at the remote mountain station in northern Kyoto Prefecture | 12 nights | 45,000 | 540,000 |
| Subtotal | 15,000,000 | |||
| Consumption Tax (10%) | 1,500,000 | |||
| Grand Total | 16,500,000 | |||
- Performance Location: All services under this Purchase Order shall be rendered in Japan Kyoto, specifically at the KICSTAR campus in Nishikyo-ku and the designated remote observation station in northern Kyoto Prefecture. The Astronomer is responsible for securing any necessary local permits for nighttime fieldwork.
- Intellectual Property: All data, observations, manuscripts, and research outputs generated by the Astronomer during the term of this contract shall be jointly owned by KICSTAR and the Astronomer, with primary publication rights resting with KICSTAR. The Astronomer retains the right to present findings at international conferences.
- Payment Schedule: Payment shall be made in three (3) equal instalments of JPY 5,500,000 each, due at the commencement of the contract, at the midpoint (15 September 2025), and upon final delivery of all deliverables. Payment shall be processed via bank transfer to the account specified in Section 2.
- Confidentiality: The Astronomer agrees to maintain strict confidentiality regarding proprietary research data, unpublished findings, and internal KICSTAR communications. This obligation survives the termination of this Purchase Order for a period of five (5) years.
- Compliance: The Astronomer shall comply with all applicable laws and regulations of Japan, including the Act on the Protection of Personal Information, the Science and Technology Basic Act, and local ordinances governing nighttime operations in Kyoto Prefecture.
- Termination: Either party may terminate this Purchase Order with thirty (30) days’ written notice. In the event of early termination, the Astronomer shall be compensated for all services rendered up to the date of termination, plus a reasonable wind-down period of two (2) weeks.
- Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved through mediation in Japan Kyoto, in accordance with the rules of the Japan Commercial Arbitration Association. The governing law shall be the laws of Japan.
- Insurance: The Astronomer shall maintain professional liability insurance with a minimum coverage of JPY 100,000,000 for the duration of the contract. A certificate of insurance shall be provided to KICSTAR prior to the commencement of services.
By signing below, both parties acknowledge and agree to the terms set forth in this Purchase Order for the engagement of the Astronomer in Japan Kyoto. This document constitutes a binding agreement effective from the date of the last signature.
For and on behalf of KICSTAR (Buyer):
Dr. Haruki TanakaDirector of Procurement & Research Operations
Date: _______________
For and on behalf of the Astronomer (Seller):
Dr. Elena M. VasquezProfessional Astronomer
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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