Purchase Order Auditor in Ivory Coast Abidjan –Free Word Template Download with AI
Formal Procurement Document for Professional Auditor Services
Issued in Ivory Coast Abidjan, Republic of Côte d'Ivoire
1. Purchasing Entity (Buyer) Société Ivoirienne de Gestion Financière S.A.12 Boulevard de Vridi, Cocody
Abidjan, Ivory Coast
R.C. Abidjan: CI-ABJ-2019-B-04521
NIF: 0045218900012
Contact: Mr. Kouadio N'Guessan, Chief Financial Officer
Email: [email protected] | Tel: +225 27 22 45 67 89 2. Vendor / Service Provider (Auditor) Cabinet d'Audit et de Conseil "Intégrité Audit"
45 Avenue de la Paix, Plateau
Abidjan, Ivory Coast
Registration No.: CI-ABJ-2015-A-00893
NIF: 0089345600078
Lead Auditor: Mme Aya Koné, Certified Public Accountant (CPA) & Chartered Auditor
Email: [email protected] | Tel: +225 27 20 12 34 56 3. Description of Services – Auditor Engagement
This Purchase Order is issued by Société Ivoirienne de Gestion Financière S.A. to formally engage the services of the above-named Auditor, Cabinet d'Audit et de Conseil "Intégrité Audit," for the performance of a comprehensive annual financial audit and internal control review. The Auditor shall conduct all audit procedures in accordance with the International Standards on Auditing (ISA) as adopted by the Ordre des Experts-Comptables de Côte d'Ivoire (OEC-CI) and in full compliance with the financial regulations applicable in Ivory Coast Abidjan and the broader West African Economic and Monetary Union (WAEMU/UEMOA) framework.
| Item No. | Description of Auditor Services | Duration | Unit Price (XOF) | Quantity | Total (XOF) |
|---|---|---|---|---|---|
| 01 | Annual Financial Statement Audit – Balance Sheet, Income Statement, Cash Flow Statement, and Notes to the Financial Statements for the fiscal year ending 31 December 2025 | 8 weeks | 8,500,000 | 1 | 8,500,000 |
| 02 | Internal Control Assessment and Risk Evaluation – Review of accounting systems, segregation of duties, and compliance with UEMOA financial directives | 4 weeks | 4,200,000 | 1 | 4,200,000 |
| 03 | Tax Compliance Audit – Verification of VAT, corporate income tax, and withholding tax filings in accordance with the Code Général des Impôts of Côte d'Ivoire | 3 weeks | 3,800,000 | 1 | 3,800,000 |
| 04 | On-site Fieldwork and Evidence Gathering at the company's primary offices and branch locations in Ivory Coast Abidjan (Cocody, Plateau, and Treichville districts) | 6 weeks | 5,500,000 | 1 | 5,500,000 |
| 05 | Preparation and Delivery of the Final Auditor's Report, Management Letter, and Statutory Audit Opinion to be filed with the Direction Générale des Impôts (DGI) in Abidjan | 2 weeks | 2,000,000 | 1 | 2,000,000 |
| 06 | Post-Audit Consultation and Board Presentation – The Auditor shall present findings to the Board of Directors and answer questions regarding the audit scope, methodology, and recommendations | 1 day | 1,500,000 | 1 | 1,500,000 |
| GRAND TOTAL (XOF) | 25,500,000 | ||||
All services described in this Purchase Order shall be performed primarily at the offices of the Buyer located in Ivory Coast Abidjan, with supplementary fieldwork at the Buyer's operational sites within the Abidjan metropolitan area. The Auditor is expected to maintain a dedicated audit team of no fewer than four (4) qualified professionals, including at least one senior auditor registered with the OEC-CI, for the entire duration of the engagement. All working papers, draft reports, and final deliverables shall be prepared in French, the official language of Côte d'Ivoire, with an English executive summary appended for the Buyer's international stakeholders.
5. Terms and Conditions- Acceptance: This Purchase Order becomes binding upon written acceptance by the Auditor. The Auditor shall confirm acceptance in writing within five (5) business days of receipt of this document.
- Payment Schedule: A mobilization advance of 30% (7,650,000 XOF) shall be paid within ten (10) business days of the Auditor's written acceptance. The remaining 70% (17,850,000 XOF) shall be paid within thirty (30) days of the Auditor's delivery of the final signed audit report and management letter.
- Confidentiality: The Auditor agrees to maintain strict confidentiality over all financial records, trade secrets, and proprietary information of the Buyer. This obligation shall survive the termination of this Purchase Order for a period of five (5) years.
- Independence: The Auditor warrants that it and its personnel are fully independent of the Buyer in accordance with the ethical standards of the OEC-CI and the International Ethics Standards Board for Accountants (IESBA). The Auditor shall disclose any potential conflict of interest prior to commencing fieldwork in Ivory Coast Abidjan.
- Deliverables: The Auditor shall deliver (a) the statutory audit opinion, (b) the management letter with recommendations, (c) the tax compliance certificate, and (d) a digital copy of all working papers in a secure format. All deliverables shall be submitted to the Buyer's CFO at the Abidjan headquarters.
- Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of termination, the Auditor shall be compensated for all services rendered up to the date of termination, and all working papers shall be returned to the Buyer.
- Dispute Resolution: Any dispute arising from this Purchase Order shall be resolved through amicable negotiation. Failing resolution within thirty (30) days, the matter shall be submitted to the competent commercial court of Abidjan, Ivory Coast.
- Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to natural disasters, civil unrest, or government-imposed restrictions in Ivory Coast Abidjan.
This Purchase Order is authorized and issued by the undersigned on behalf of Société Ivoirienne de Gestion Financière S.A. The Auditor acknowledges receipt and agrees to perform the services as specified herein.
For the Buyer:Mr. Kouadio N'Guessan
Chief Financial Officer
Société Ivoirienne de Gestion Financière S.A.
Abidjan, Ivory Coast
Date: _______________ For the Auditor:
Mme Aya Koné, CPA
Lead Auditor & Managing Partner
Cabinet d'Audit et de Conseil "Intégrité Audit"
Abidjan, Ivory Coast
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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