Purchase Order Auditor in Japan Kyoto –Free Word Template Download with AI
Kyoto Seimitsu Manufacturing Co., Ltd.
12-45 Higashiyama-ku, Kyoto 605-0001, Japan Kyoto
TEL: +81-75-555-0142 | FAX: +81-75-555-0143 | Email: [email protected]
Corporate Registration No.: 4010401087654 | Tax ID: 40-1040-1087654
1. Vendor / Service Provider InformationVendor Name: Kyoto Independent Audit & Assurance Group (KIAAG)
Address: 8-22 Nakagyo-ku, Kyoto 604-8172, Japan Kyoto
Representative: Mr. Taro Yamashita, Chief Auditor & Partner
Contact: +81-75-333-7821 | [email protected]
License No.: JICPA-2019-0447 (Japan Institute of Certified Public Accountants)
Scope of Engagement: Statutory and Internal Auditor Services for the Fiscal Year 2025
2. Description of Purchase Order ScopeThis Purchase Order is issued by Kyoto Seimitsu Manufacturing Co., Ltd. (hereinafter referred to as the "Purchasing Entity") to engage the services of a qualified Auditor firm for the comprehensive financial, operational, and compliance audit of the company's operations located in Japan Kyoto. The Auditor shall perform all duties in accordance with the Standards on Auditing issued by the Japanese Institute of Certified Public Accountants (JICPA) and the relevant provisions of the Companies Act of Japan (Act No. 86 of 2006, as amended). This Purchase Order constitutes a binding contractual instrument governing the scope, deliverables, compensation, and obligations of both parties for the engagement of the Auditor in Japan Kyoto.
3. Line Items – Auditor Services| Item No. | Description of Auditor Service | Quantity / Duration | Unit Rate (JPY) | Amount (JPY) |
|---|---|---|---|---|
| 01 | Statutory Financial Audit – Annual Financial Statements (Fiscal Year ending 31 March 2025) conducted by a licensed Auditor in Japan Kyoto | 1 engagement (120 hours) | 28,500 | 3,420,000 |
| 02 | Internal Control Audit – Assessment of internal control systems across all Kyoto production facilities | 1 engagement (80 hours) | 26,000 | 2,080,000 |
| 03 | Compliance Audit – Verification of adherence to Japanese tax law, labor regulations, and environmental standards applicable in Japan Kyoto | 1 engagement (60 hours) | 24,500 | 1,470,000 |
| 04 | IT Systems Audit – Review of ERP and data management systems used by the Japan Kyoto headquarters | 1 engagement (40 hours) | 30,000 | 1,200,000 |
| 05 | Interim Review – Quarterly interim financial review by the Auditor (Q1 and Q2 FY2025) | 2 reviews (30 hours each) | 22,000 | 1,320,000 |
| 06 | Auditor Advisory & Reporting – Preparation of final audit report, management letter, and board presentation in Japan Kyoto | 1 deliverable package | 1,500,000 | 1,500,000 |
| TOTAL AMOUNT (JPY): | 10,990,000 | |||
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of Japan. Any disputes arising from this Purchase Order regarding the Auditor engagement in Japan Kyoto shall be subject to the exclusive jurisdiction of the Kyoto District Court.
- Auditor Independence: The Auditor shall maintain full independence and objectivity as required by JICPA ethical standards. The Auditor shall disclose any potential conflicts of interest prior to commencing work under this Purchase Order.
- Confidentiality: The Auditor shall treat all financial records, trade secrets, and proprietary information of the Purchasing Entity as strictly confidential. This obligation shall survive the termination of this Purchase Order for a period of five (5) years.
- Deliverables: The Auditor shall submit the final audit report, management letter, and all supporting documentation to the Purchasing Entity's Finance Department located in Japan Kyoto no later than 30 September 2025.
- Payment: Payment of the total amount specified in this Purchase Order shall be made within forty-five (45) days of receipt of a valid invoice from the Auditor, via bank transfer to the account designated by KIAAG in Japan Kyoto.
- Amendments: Any modification to the scope, timeline, or compensation outlined in this Purchase Order must be documented in a written amendment signed by authorized representatives of both parties.
- Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of termination, the Auditor shall be compensated for all services rendered up to the date of termination.
- Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters affecting the Japan Kyoto region.
For and on behalf of the Purchasing Entity:
Kyoto Seimitsu Manufacturing Co., Ltd.
Name: Kenji Nakamura
Title: Chief Financial Officer
Signature: ___________________________
Date: 15 June 2025
For and on behalf of the Auditor / Vendor:
Kyoto Independent Audit & Assurance Group
Name: Taro Yamashita
Title: Chief Auditor & Partner
Signature: ___________________________
Date: ___________________________
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