Purchase Order Auditor in Uganda Kampala –Free Word Template Download with AI
Professional Auditor Services — Uganda Kampala
Document Reference: PO-UG-KLA-2025-0472
Issuing Organization (Buyer)
East African Financial Holdings Ltd.
P.O. Box 1245, Plot 7, Kampala Road
Kampala, Uganda
Tel: +256 414 255 890
Email: [email protected]
Uganda TIN: 100234567-000034
Service Provider (Vendor)
Meridian Audit & Advisory Partners
Suite 14, Nile Towers, Plot 3, Kampala Road
Kampala, Uganda
Tel: +256 414 332 107
Email: [email protected]
Uganda TIN: 100987654-000012
| Purchase Order No.: | PO-UG-KLA-2025-0472 | Date of Issue: | 15 June 2025 |
| Required By: | 31 August 2025 | Delivery Location: | Kampala, Uganda |
| Payment Terms: | Net 30 Days from Invoice | Currency: | Ugandan Shilling (UGX) |
| Valid Until: | 15 July 2025 | Prepared By: | J. Nakato, Procurement Officer |
This Purchase Order is issued by East African Financial Holdings Ltd., a registered entity operating in Uganda Kampala, to formally engage the services of Meridian Audit & Advisory Partners as the appointed Auditor for the fiscal year ending 31 December 2025. The Auditor shall conduct a full statutory audit of the company's financial statements, internal controls, compliance records, and tax filings in accordance with the International Standards on Auditing (ISA) as adopted by the Institute of Certified Public Accountants of Uganda (ICPAU) and the requirements of the Uganda Companies Act, 2012.
The scope of this Purchase Order encompasses all professional services rendered by the Auditor team stationed and operating within Uganda Kampala, including but not limited to: planning and risk assessment, substantive testing of transactions, review of cash and bank reconciliations, verification of fixed asset registers, assessment of revenue recognition policies, evaluation of related-party transactions, and preparation of the final audit report to be submitted to the Board of Directors and the Uganda Revenue Authority (URA) in Kampala.
| Item No. | Description of Auditor Service | Qty | Unit Rate (UGX) | Amount (UGX) |
|---|---|---|---|---|
| 1 | Statutory Financial Audit — Full Year Engagement (Auditor Team of 4 professionals, 6 weeks on-site in Kampala) | 1 | 48,500,000 | 48,500,000 |
| 2 | Internal Controls Review & Compliance Assessment (Auditor-led, 2 weeks) | 1 | 18,200,000 | 18,200,000 |
| 3 | Tax Compliance Audit — URA Filing Verification (Auditor specialist, 1 week in Kampala) | 1 | 9,750,000 | 9,750,000 |
| 4 | Management Letter & Remediation Recommendations (Auditor deliverable) | 1 | 6,400,000 | 6,400,000 |
| 5 | Board Presentation & Stakeholder Briefing in Kampala (Auditor engagement partner) | 1 | 3,800,000 | 3,800,000 |
| 6 | Travel, Accommodation & Local Logistics within Uganda Kampala (Auditor team) | 1 | 4,250,000 | 4,250,000 |
| Subtotal: | 90,900,000 UGX |
| VAT (18%): | 16,362,000 UGX |
| Withholding Tax (6%): | (5,454,000) UGX |
| Grand Total: | 101,808,000 UGX |
- This Purchase Order constitutes a binding agreement between the Buyer and the Auditor upon signature by both parties. All services shall be performed in Uganda Kampala unless otherwise agreed in writing.
- The Auditor shall maintain strict independence and objectivity as required by the ICPAU Code of Ethics. Any conflict of interest must be disclosed to the Buyer prior to commencement of work.
- Payment shall be made within thirty (30) calendar days of receipt of a valid tax invoice from the Auditor. Invoices must reference this Purchase Order number (PO-UG-KLA-2025-0472) and be submitted to the Buyer's accounts payable department in Kampala.
- The Auditor shall deliver the final audit report, management letter, and all supporting working papers to the Buyer's registered office in Uganda Kampala no later than 31 August 2025.
- All data and confidential information provided to the Auditor shall be treated in strict confidence and shall not be disclosed to any third party without prior written consent, in compliance with the Uganda Data Protection and Privacy Act, 2019.
- The Auditor shall comply with all applicable laws and regulations of the Republic of Uganda, including the Uganda Companies Act, 2012, the Income Tax Act, 2001, and the Uganda Revenue Authority Act, 2009.
- Any amendments to this Purchase Order must be made in writing and signed by authorized representatives of both parties. Verbal modifications are not valid.
- In the event of a dispute, both parties shall first attempt resolution through mediation in Kampala. If unresolved within thirty (30) days, the matter shall be referred to arbitration under the Uganda Arbitration Act, 2000.
- This Purchase Order is governed by and shall be construed in accordance with the laws of the Republic of Uganda.
By signing below, both parties acknowledge and accept the terms, conditions, and scope of work outlined in this Purchase Order for the engagement of the Auditor in Uganda Kampala.
For and on behalf of the Buyer:
East African Financial Holdings Ltd.
Name: Grace Achen
Title: Chief Financial Officer
Date: _______________
Signature: _______________
For and on behalf of the Auditor:
Meridian Audit & Advisory Partners
Name: David Okello, CPA (Uganda)
Title: Engagement Partner
Date: _______________
Signature: _______________
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