Purchase Order Automotive Engineer in Kenya Nairobi –Free Word Template Download with AI
Plot 14, Industrial Area, Mombasa Road
Nairobi, Kenya
P.O. Box 4521-00100, Kenya Nairobi
Tel: +254-700-123-456
Email: [email protected]
KRA PIN: P051234567X
| Field | Details |
|---|---|
| Company Name | East Africa Automotive Engineering Consultants Ltd. |
| Address | Unit 7, Kenyatta Avenue Business Park, Nairobi, Kenya Nairobi |
| KRA PIN | P059876543X |
| Contact Person | Mr. David Mwangi, Managing Director |
| Phone | +254-722-987-654 |
| [email protected] | |
| Bank | Equity Bank PLC, Branch: Nairobi CBD |
| Account No. | 0123456789-001 |
This Purchase Order is issued by Safaricom Automotive Solutions Ltd. to procure the professional services of a qualified Automotive Engineer to be deployed at our primary manufacturing and assembly facility located in Kenya Nairobi. The engagement of this Automotive Engineer is critical to the ongoing modernization of our vehicle assembly line, diagnostic systems, and quality assurance protocols. The scope of work, deliverables, and performance expectations are outlined in the line items below.
| Item No. | Description of Service | Quantity | Unit | Unit Price (KES) | Total (KES) |
|---|---|---|---|---|---|
| 01 | Engagement of a Senior Automotive Engineer (minimum 8 years post-qualification experience in vehicle powertrain design, chassis engineering, and emissions compliance) for a period of twelve (12) months at the Kenya Nairobi facility. | 1 | Position | 4,800,000 | 4,800,000 |
| 02 | Automotive Engineer to conduct a full technical audit of the existing assembly line, including torque specifications, welding integrity, and calibration of automated stations, to be completed within the first 60 days of commencement in Kenya Nairobi. | 1 | Audit | 350,000 | 350,000 |
| 03 | Development and implementation of a revised quality control framework aligned with Kenya Bureau of Standards (KEBS) regulations and UNECE vehicle type-approval requirements, to be delivered by the Automotive Engineer within 90 days. | 1 | Deliverable | 520,000 | 520,000 |
| 04 | Monthly on-site supervision and technical mentoring of junior engineering staff at the Kenya Nairobi plant, including preparation of weekly progress reports and monthly performance summaries. | 12 | Months | 180,000 | 2,160,000 |
| 05 | Provision of specialized diagnostic tooling and calibration equipment (OBD-II scanners, dynamometer access, and thermal imaging cameras) to be made available to the Automotive Engineer for the duration of the contract in Kenya Nairobi. | 1 | Package | 750,000 | 750,000 |
| 06 | Final project handover report, including as-built documentation, training materials for in-house staff, and a 12-month warranty on all engineering recommendations implemented at the Kenya Nairobi site. | 1 | Report | 280,000 | 280,000 |
| Description | Amount (KES) |
|---|---|
| Subtotal | 8,860,000 |
| VAT (16%) | 1,417,600 |
| Withholding Tax (5%) | (443,000) |
| Grand Total Payable | 9,834,600 |
4.1 This Purchase Order constitutes a binding agreement between Safaricom Automotive Solutions Ltd. (hereinafter "the Buyer") and East Africa Automotive Engineering Consultants Ltd. (hereinafter "the Vendor") for the provision of Automotive Engineer services in Kenya Nairobi.
4.2 The Automotive Engineer assigned to this Purchase Order must hold a valid professional registration with the Engineering Board of Kenya (EBK) and possess a minimum of a Bachelor's degree in Automotive or Mechanical Engineering from a recognized institution. A copy of the EBK registration certificate must be submitted prior to commencement of duties in Kenya Nairobi.
4.3 The Vendor shall ensure that the Automotive Engineer is available on-site at the Kenya Nairobi facility for a minimum of five (5) working days per week, Monday through Friday, between the hours of 08:00 and 17:00 East Africa Time (EAT).
4.4 Payment shall be made in monthly installments of KES 819,550 (inclusive of VAT and net of withholding tax) within thirty (30) calendar days of receipt of a valid tax invoice from the Vendor. All payments shall be processed through the Buyer's accounts payable department in Kenya Nairobi.
4.5 The Vendor is responsible for all statutory deductions including PAYE, NHIF, NSSF, and pension contributions for the Automotive Engineer, in full compliance with the Kenya Income Tax Act (Cap 470) and the National Health Insurance Act.
4.6 Any variation to the scope of work defined in this Purchase Order must be approved in writing by both parties. Unauthorized deviations by the Automotive Engineer from the agreed scope will not be compensated under this Purchase Order.
4.7 The Vendor shall maintain professional indemnity insurance with a minimum cover of KES 10,000,000 for the duration of the contract, with the Buyer named as an additional insured party.
4.8 In the event of termination, either party may terminate this Purchase Order with thirty (30) days' written notice. Upon termination, the Vendor shall deliver all work-in-progress documentation and materials to the Buyer's Kenya Nairobi office within seven (7) days.
4.9 All intellectual property, designs, reports, and documentation produced by the Automotive Engineer in the course of this Purchase Order shall vest exclusively in the Buyer upon full payment.
4.10 This Purchase Order shall be governed by and construed in accordance with the laws of the Republic of Kenya. Any disputes arising shall be subject to the exclusive jurisdiction of the courts of Kenya Nairobi.
| Milestone | Target Date | Location |
|---|---|---|
| Contract commencement and onboarding of Automotive Engineer | 1 July 2025 | Kenya Nairobi |
| Completion of assembly line technical audit | 30 August 2025 | Kenya Nairobi |
| Submission of revised QC framework | 30 September 2025 | Kenya Nairobi |
| Monthly supervision reports (ongoing) | End of each month | Kenya Nairobi |
| Final handover and warranty commencement | 30 June 2026 | Kenya Nairobi |
Name: Mrs. Amina Otieno
Title: Head of Procurement & Supply Chain
Safaricom Automotive Solutions Ltd.
Kenya Nairobi
Signature: _________________________
Date: _________________________
Company Stamp: For and on behalf of the Vendor:
Name: Mr. David Mwangi
Title: Managing Director
East Africa Automotive Engineering Consultants Ltd.
Kenya Nairobi
Signature: _________________________
Date: _________________________
Company Stamp:
This Purchase Order (PO-KE-2025-0487) is the property of Safaricom Automotive Solutions Ltd. and is intended solely for the use of the named Vendor. Unauthorized reproduction or distribution is prohibited. Issued in Kenya Nairobi, Republic of Kenya.
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