Purchase Order Biomedical Engineer in DR Congo Kinshasa –Free Word Template Download with AI

Purchase Order No.: PO-CDK-2025-0047
Date of Issue: 14 June 2025
Validity Period: 90 days from date of issue Project Reference: BME-KIN-2025-HEALTH
Classification: Professional Services – Medical Engineering
Location of Work: DR Congo Kinshasa 1. Purchasing Entity (Buyer)

Field	Details
Organization Name	Hôpital Général de Kinshasa – Directorate of Medical Equipment & Engineering
Address	Avenue de la Paix, Gombe, Kinshasa, DR Congo
Contact Person	Dr. Mireille Kabongo, Director of Medical Engineering
Email / Phone	[email protected] / +243-810-555-0142
Registration No.	RC-KIN-2019-008734 (DR Congo National Chamber of Commerce)

2. Supplier / Service Provider (Seller)

Field	Details
Company Name	MediTech Africa Engineering Solutions SARL
Address	Boulevard Lumumba, Commune de Lemba, Kinshasa, DR Congo
Authorized Representative	Ing. Patrick Mbuyi, Chief Biomedical Engineer & Managing Director
Email / Phone	[email protected] / +243-990-555-0287
Professional License	DR Congo Ministry of Health – Biomedical Engineering License No. BME-CD-2021-0031

3. Description of Procured Services

This Purchase Order is issued by Hôpital Général de Kinshasa to formally procure the professional services of a qualified Biomedical Engineer to be deployed and stationed in DR Congo Kinshasa for the purpose of maintaining, calibrating, upgrading, and overseeing the full lifecycle management of all medical diagnostic and therapeutic equipment within the hospital's facilities. The Biomedical Engineer shall operate under the direct supervision of the Directorate of Medical Equipment & Engineering and shall ensure compliance with all national regulatory standards established by the DR Congo Ministry of Health and the Kinshasa Regional Health Authority.

Item	Description of Service	Duration	Unit	Unit Price (USD)	Total (USD)
1	Full-time Biomedical Engineer on-site deployment – DR Congo Kinshasa. Includes preventive maintenance of MRI, CT scanners, ultrasound units, X-ray systems, patient monitors, ventilators, and surgical equipment.	12 months	Month	$4,200.00	$50,400.00
2	Emergency breakdown response and critical equipment repair within 4-hour SLA across all hospital wards in Kinshasa.	12 months	Month	$1,800.00	$21,600.00
3	Training and capacity-building program for 15 hospital technicians on biomedical equipment operation and basic maintenance.	3 months	Program	$8,500.00	$8,500.00
4	Quarterly calibration and regulatory compliance audits of all Class II and Class III medical devices in DR Congo Kinshasa facilities.	4 quarters	Quarter	$3,200.00	$12,800.00
5	Annual equipment inventory assessment and capital replacement planning report for the hospital's biomedical assets.	1 year	Report	$5,000.00	$5,000.00
TOTAL CONTRACT VALUE					$98,300.00

4. Terms and Conditions

Commencement: The Biomedical Engineer shall commence all duties no later than 1 July 2025 at the Hôpital Général de Kinshasa premises in DR Congo Kinshasa. A formal handover and equipment familiarization period of 14 days shall precede the start of billable services.
Work Location: All services under this Purchase Order shall be performed exclusively within the hospital campus and its affiliated satellite clinics located in the Kinshasa metropolitan area, DR Congo. Any off-site work requires prior written authorization from the Buyer.
Payment Terms: Payment shall be made in monthly installments via bank transfer to the Supplier's designated account in DR Congo Kinshasa. Invoices are due within 30 days of receipt. Late payments shall accrue interest at 2% per month as stipulated under DR Congo commercial law.
Performance Standards: The Biomedical Engineer shall maintain an equipment uptime rate of no less than 95% for all critical life-support devices. Failure to meet this threshold for two consecutive months shall constitute a material breach of this Purchase Order.
Regulatory Compliance: The Supplier warrants that the Biomedical Engineer holds all necessary professional certifications recognized by the DR Congo Ministry of Health and the Kinshasa Regional Directorate of Health. All work shall conform to IEC 60601 standards and local DR Congo medical device regulations.
Confidentiality: The Biomedical Engineer shall maintain strict confidentiality regarding patient data, hospital operational procedures, and proprietary equipment configurations encountered during service delivery in DR Congo Kinshasa.
Termination: Either party may terminate this Purchase Order with 60 days' written notice. In the event of termination, the Supplier shall ensure a minimum 30-day transition period to hand over all maintenance records, spare parts inventories, and ongoing repair documentation to the Buyer's internal team.
Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Democratic Republic of Congo. Any disputes shall be resolved through arbitration in Kinshasa, DR Congo, in accordance with the rules of the Kinshasa Arbitration Centre.
Force Majeure: Neither party shall be liable for delays or failures in performance resulting from events beyond reasonable control, including but not limited to civil unrest, natural disasters, or government-imposed restrictions within DR Congo Kinshasa.

5. Acceptance and Authorization

By signing below, both parties acknowledge and agree to all terms set forth in this Purchase Order for the procurement of Biomedical Engineer services in DR Congo Kinshasa. This document constitutes a binding agreement upon execution by both authorized representatives.

For the Buyer:
Dr. Mireille Kabongo
Director, Medical Equipment & Engineering
Hôpital Général de Kinshasa
Date: _______________ For the Supplier:
Ing. Patrick Mbuyi
Chief Biomedical Engineer & MD
MediTech Africa Engineering Solutions SARL
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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