Purchase Order Biomedical Engineer in Ethiopia Addis Ababa –Free Word Template Download with AI

Buyer (Issuing Authority)

Organization: Federal Ministry of Health, Ethiopia

Department: Biomedical Engineering & Medical Equipment Division

Address: Bole Road, Ethiopia Addis Ababa

Contact Person: Dr. Alemu Tadesse, Procurement Officer

Phone: +251-11-551-2345

Supplier / Service Provider

Organization: Addis Biomedical Solutions PLC

Address: CMC Area, Ethiopia Addis Ababa

Tin No.: 0012345678

Contact Person: Mr. Dawit Bekele, Business Manager

Phone: +251-911-456-789

Purchase Order No.:	PO/ETH/ABE/2025/00472
Date of Issue:	15 June 2025
Required Commencement Date:	01 July 2025
Contract Duration:	Twelve (12) months, renewable upon mutual agreement
Currency:	Ethiopian Birr (ETB)
Payment Terms:	Monthly in arrears, within 30 days of invoice submission
Governing Jurisdiction:	Laws of the Federal Democratic Republic of Ethiopia, Addis Ababa

This Purchase Order is issued by the Federal Ministry of Health, Ethiopia, to formally engage the services of a qualified Biomedical Engineer to support the maintenance, calibration, and operational oversight of medical diagnostic and therapeutic equipment across federal referral hospitals located in Ethiopia Addis Ababa. The engagement of this Biomedical Engineer is critical to ensuring the uninterrupted functionality of life-saving medical devices, reducing equipment downtime, and extending the operational lifespan of capital medical assets within the public health infrastructure of Ethiopia Addis Ababa.

No.	Service Description	Frequency	Location	Monthly Fee (ETB)
1	Preventive maintenance and calibration of MRI, CT, and X-ray imaging systems	Monthly	Tikur Anbessa Hospital, Ethiopia Addis Ababa	85,000.00
2	Biomedical Engineer-led troubleshooting and repair of patient monitoring systems, ventilators, and infusion pumps	As needed (on-call)	Black Lion Specialized Hospital, Ethiopia Addis Ababa	65,000.00
3	Quality assurance testing and regulatory compliance documentation for all Class II and Class III medical devices	Quarterly	All federal hospitals, Ethiopia Addis Ababa	45,000.00
4	Training of hospital biomedical technicians on equipment handling, safety protocols, and basic diagnostics	Bi-monthly	Ministry Training Center, Ethiopia Addis Ababa	30,000.00
5	Preparation of annual equipment inventory reports and capital replacement recommendations for the Ministry	Annually	Ministry HQ, Ethiopia Addis Ababa	20,000.00
TOTAL MONTHLY FEE:				245,000.00 ETB

The Biomedical Engineer engaged under this Purchase Order must satisfy the following minimum qualifications:

A minimum of a Bachelor's degree in Biomedical Engineering or a closely related field from an accredited university in Ethiopia or internationally recognized institution.
A minimum of five (5) years of progressive professional experience in medical equipment maintenance, calibration, and biomedical engineering within a hospital or clinical setting in Ethiopia Addis Ababa or comparable East African health systems.
Valid professional registration with the Ethiopian Engineers Order (EEO) and current license to practice biomedical engineering in the Federal Democratic Republic of Ethiopia.
Demonstrated proficiency in IEC 62353, IEC 60601, and Ethiopian Food and Drug Authority (EFDA) medical device regulations.
Fluency in Amharic and working proficiency in English for all technical documentation and reporting.

Acceptance: This Purchase Order shall become binding upon written acceptance by the Supplier within five (5) business days of the date of issue. Failure to respond within this period shall constitute a declination of this Purchase Order.
Performance: The Biomedical Engineer shall report to the designated hospital facilities in Ethiopia Addis Ababa on the commencement date specified herein and shall maintain a minimum of 95% availability during standard working hours (Monday through Friday, 08:00–17:00 EAT).
Payment: Invoices shall be submitted to the Procurement Directorate at the end of each calendar month. Payment shall be processed via bank transfer to the account designated by the Supplier within thirty (30) days of receipt of a valid invoice. All payments are subject to applicable Ethiopian tax withholdings as mandated by the Ministry of Revenues.
Performance Bond: The Supplier shall provide a performance bond equivalent to ten percent (10%) of the total contract value, issued by a licensed Ethiopian commercial bank, prior to the commencement of services.
Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of material breach by the Biomedical Engineer, including but not limited to repeated failure to meet service-level agreements or gross negligence in equipment handling, the Ministry reserves the right to terminate immediately without penalty.
Confidentiality: The Biomedical Engineer shall maintain strict confidentiality regarding patient data, hospital operational procedures, and proprietary equipment specifications encountered during the course of service delivery in Ethiopia Addis Ababa.
Dispute Resolution: Any disputes arising from this Purchase Order shall first be subject to amicable negotiation. If unresolved within thirty (30) days, the matter shall be referred to the competent courts of Addis Ababa, Ethiopia, in accordance with the Ethiopian Civil Code and the Federal Public Procurement and Property Administration Proclamation No. 1160/2019.
Force Majeure: Neither party shall be liable for failure to perform obligations due to events beyond reasonable control, including but not limited to natural disasters, government-imposed restrictions, or public health emergencies affecting operations in Ethiopia Addis Ababa.

NOTE: This Purchase Order is issued in accordance with the Federal Public Procurement and Property Administration Proclamation No. 1160/2019 and its implementing regulations. All services rendered by the Biomedical Engineer under this order are subject to audit by the Ethiopian Audit Authority. The total contract value for the twelve-month period is ETB 2,940,000.00 (Two Million Nine Hundred Forty Thousand Ethiopian Birr), exclusive of applicable Value Added Tax (VAT) at the prevailing rate of 15%.

For and on behalf of the Buyer:

Federal Ministry of Health, Ethiopia

Dr. Alemu Tadesse
Procurement Officer, Biomedical Engineering Division
Date: _______________ Signature: _______________

For and on behalf of the Supplier:

Addis Biomedical Solutions PLC

Mr. Dawit Bekele
Business Manager
Date: _______________ Signature: _______________ ⬇️ Download as DOCX Edit online as DOCX

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