Purchase Order Carpenter in DR Congo Kinshasa –Free Word Template Download with AI

Purchase Order No.: PO-KIN-2025-0047

Date of Issue: 15 June 2025

Required Completion Date: 30 July 2025

Project Reference: KCD-RES-2025-12

Payment Terms: 30 days net

Currency: Congolese Franc (CDF)

1. Vendor / Service Provider Information

Vendor Name:	Master Carpenter Joseph Mbuyi & Associates
Address:	27 Avenue de la Paix, Commune de Limete, Kinshasa, DR Congo
Contact Person:	Joseph Mbuyi, Lead Carpenter
Phone:	+243 81 234 5678
Email:	[email protected]
NIF (Tax ID):	0987654321-002
Specialization:	Residential and commercial carpentry, custom furniture fabrication, structural woodwork, and interior finishing in DR Congo Kinshasa

2. Description of Services – Carpenter Work Scope

This Purchase Order is issued by Kinshasa Construction & Development Ltd. to engage the services of a qualified Carpenter and his team for the execution of comprehensive woodworking and carpentry tasks at the residential development site located in the Commune de Ngaliema, Kinshasa, DR Congo. The Carpenter shall be responsible for all structural and decorative woodwork as detailed in the line items below. All work must comply with the building codes and standards applicable in DR Congo Kinshasa, as well as the project specifications provided by the client's architectural team.

3. Line Items – Carpenter Services and Materials

Item No.	Description of Carpenter Work	Quantity	Unit	Unit Price (CDF)	Total (CDF)
1	Fabrication and installation of structural wooden door frames (oak hardwood) for 24 residential units, including hinges, locks, and finishing	24	sets	850,000	20,400,000
2	Construction and installation of custom kitchen cabinetry (solid mahogany) for 12 units, including countertops, drawers, and shelving	12	sets	2,400,000	28,800,000
3	Installation of hardwood parquet flooring (local iroko wood) across 1,800 square metres of residential living areas	1,800	m²	120,000	216,000,000
4	Fabrication and installation of wooden staircase railings and balustrades for 6 multi-storey buildings	6	units	3,200,000	19,200,000
5	Construction of built-in wardrobes and storage units (engineered wood panels) for 24 bedrooms	24	units	1,100,000	26,400,000
6	Supply and installation of wooden window frames and sashes (treated tropical hardwood) for 96 windows	96	pcs	450,000	43,200,000
7	General carpentry labour, site supervision, and finishing (painting, varnishing, sanding) for the entire project duration	45	days	180,000	8,100,000
TOTAL AMOUNT DUE					362,100,000 CDF

4. Terms and Conditions

Scope of Work: The Carpenter shall perform all carpentry and woodworking tasks as described in Section 3 of this Purchase Order. The Carpenter is expected to bring all necessary hand tools, power tools, and safety equipment to the site in DR Congo Kinshasa. Structural timber and large-format materials shall be supplied by the purchasing company unless otherwise stated in the line items.
Timeline: All work under this Purchase Order must commence no later than 20 June 2025 and be completed by 30 July 2025. The Carpenter shall provide a weekly progress report to the project manager every Friday. Delays exceeding five (5) working days without written justification may result in a penalty of 0.5% of the total Purchase Order value per day of delay.
Quality Standards: All carpentry work must meet the quality standards prescribed by the Ministry of Public Works of the Democratic Republic of the Congo. The Carpenter shall use only sustainably sourced timber and comply with the forestry regulations of DR Congo Kinshasa. Any defective work must be rectified at the Carpenter's own cost within three (3) working days of notification.
Payment Schedule: Payment shall be made in three (3) instalments: 30% upon commencement of work, 40% upon completion of 60% of the total scope, and 30% upon final inspection and sign-off. All payments shall be made via bank transfer to the account designated by the Carpenter. Payment terms are 30 days net from the date of invoice.
Site Access and Safety: The Carpenter and his team must comply with all site safety regulations in DR Congo Kinshasa. Personal protective equipment (PPE) including helmets, safety glasses, and steel-toed boots is mandatory. The Carpenter is responsible for the safety of his own employees on site.
Warranty: The Carpenter provides a warranty of twelve (12) months on all workmanship from the date of final acceptance. Any structural defects, warping, or joint failures within this period shall be repaired at no additional cost to the purchasing company.
Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved through amicable negotiation. If unresolved within thirty (30) days, the matter shall be submitted to the competent commercial court in Kinshasa, DR Congo, in accordance with the laws of the Democratic Republic of the Congo.
Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to natural disasters, civil unrest, government-imposed restrictions, or pandemics affecting operations in DR Congo Kinshasa.
Validity: This Purchase Order is valid for acceptance within ten (10) calendar days from the date of issue. Failure to accept within this period shall render this Purchase Order null and void.

5. Acceptance and Signatures

By signing below, both parties acknowledge and agree to all terms, conditions, and specifications outlined in this Purchase Order for Carpenter services in DR Congo Kinshasa.

For and on behalf of the Purchasing Company:

Kinshasa Construction & Development Ltd.

Name: Marie-Claire Tshibanda
Title: Head of Procurement
Signature: _________________________
Date: _________________________

For and on behalf of the Carpenter / Vendor:

Master Carpenter Joseph Mbuyi & Associates

Name: Joseph Mbuyi
Title: Lead Carpenter / Proprietor
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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